Maintained for Historical Purposes

This resource is being maintained for historical purposes only and is not currently applicable.

Verification Exclusions

AwardYear: 1996-1997
ChapterNumber: 1
ChapterTitle: Basic Requirements
Section: Verification Exclusions
PageNumber:


Due to certain unusual circumstances, a selected application may not
have to be verified or is exempt from a portion of the verification
requirements, as explained below. Except in the case of the
applicant's death, however, none of these verification exclusions
excuses you from the requirement to resolve conflicting data, as
discussed earlier.

[[The graphic summarizing "Verification Exclusions" on page 7 is
currently unavailable for viewing. Please reference your paper
document for additional information.]]


Death--the applicant dies during the award year or before the
deadline for completing verification

[[34 CFR 668.60(e)]]
If you make an interim disbursement during the verification process,
and the applicant dies before verification is completed, you do not
have to continue verification to justify your first disbursement. In
such a case, you CANNOT make any additional disbursements to any of
the applicant's beneficiaries, except for FWS funds already earned.
Also, you cannot originate a Direct Loan, certify a Federal Stafford
Loan, or process either one for the applicant's beneficiaries. (Funds
already disbursed are not considered an overpayment.)


Incarceration

A selected application does not have to be verified if the applicant is
in jail or prison at the time of verification.


Immigration Status--the applicant is a recent immigrant

For the 1996-97 award year, a selected application does not have to
be verified if the applicant is an immigrant who arrived in the United
States during calendar years 1996 or 1997.


Certain Spouse or Parent Status--spouse or parent(s) unavailable

You are not required to verify spouse and/or parent information (or
to obtain the appropriate signature[s] for verification purposes) if any
of the following conditions apply:

- The spouse or parent is deceased.

- The spouse or parent is mentally or physically incapacitated.

- The spouse or parent is residing in a country other than the United
States and cannot be contacted by normal means.

- The spouse or parent cannot be located because the address is
unknown, and the applicant cannot obtain it.

You should document the basis for this exclusion in the student's file.
NOTE THAT THIS EXCLUSION DOES NOT AFFECT ANY
OTHER ASPECT OF REQUIRED VERIFICATION; the selected
application must still be verified according to all other requirements.
Further, if only one parent of a dependent student meets any of the
above conditions, THE OTHER PARENT IS STILL SUBJECT TO
ALL VERIFICATION REQUIREMENTS.


Completed Verification--the application was verified at a previously
attended school

[[Application verified at previous school]]
You are not required to verify the selected application of a student
who completed verification for the current award year at another
school before transferring to your school. To document a student's
eligibility for this exclusion, you must obtain a letter from the school
that completed the verification. The letter must include

- a statement that the student's application data have been verified,

- the transaction number of the verified application, AND

- if relevant, the reasons why the school was not required to
recalculate the student's EFC (for example, the application errors
may have been within the allowable tolerance--see Chapter
Three).

A financial aid transcript alone is NOT acceptable documentation for
allowing an applicant this exclusion.


Pacific Island Residency Status--the applicant is a resident/citizen of
the former Trust Territories of the Pacific Islands

You are not required to verify the selected application of a student
who is either of the following:

- a legal resident of Guam, American Samoa, or the Commonwealth
of the Northern Mariana Islands (to qualify for this exclusion, a
dependent student's parents must also be legal residents of one of
these territories), or

- a citizen of the Republic of the Marshall Islands, the Federated
States of Micronesia, or the Republic of Palau (to qualify for this
exclusion, a dependent student's parents must also be citizens of
one of these territories).

To document the basis for this exclusion, you should note the
permanent mailing address(es) in the student's file.


No Funds Disbursed--applicant does not receive student aid

If an applicant will not receive federal student aid for reasons other
than his or her failure to complete verification, you are not required
to complete verification. This category includes students ineligible
for federal student aid or those who withdraw without receiving aid.


*1* Verification is not required for Federal Direct Unsubsidized
Stafford/Ford Loans or Federal Direct PLUS Loans.

*2* Verification is not required for unsubsidized Federal Stafford
Loans, Federal PLUS Loans, or Federal Stafford Loans received for
study at eligible foreign schools.

Last Modified: 06/09/1998