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Subject: Deadline dates for the receipt of documents and other information from institutions and applicants for the Federal student aid programs authorized under title IV of the Higher Education Act of 1965, as amended, for the 2012-2013 award year.

Publication Date: February 28, 2013

Posted Date: February 28, 2013

Subject: Deadline dates for the receipt of documents and other information from institutions and applicants for the Federal student aid programs authorized under title IV of the Higher Education Act of 1965, as amended, for the 2012-2013 award year.

FR Type: Notice


[Federal Register Volume 78, Number 40 (Thursday, February 28, 2013)]
[Notices]
[Pages 13651-13656]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-04689]

---------------------------------------

DEPARTMENT OF EDUCATION

Applications, Reports, and Other Records for the 2012-2013 Award 
Year

AGENCY: Federal Student Aid, Department of Education.

ACTION: Notice.

-------------------------------------------------

    Overview Information: Applications, Reports, and Other Records for 
the 2012-2013 Award Year; Student Assistance General Provisions, 
Federal Supplemental Educational Opportunity Grant, Federal Work-Study, 
Federal Perkins Loan, Federal Pell Grant, William D. Ford Federal 
Direct Loan, Teacher Education Assistance for College and Higher 
Education (TEACH) Grant, and Iraq and Afghanistan Service Grant 
Programs.
    Catalog Federal Domestic Assistance (CFDA) Numbers: 84.007 Federal 
Supplemental Educational Opportunity Grant Program; 84.033 Federal 
Work-Study Programs; 84.038 Federal Perkins Loan Program; 84.063 
Federal Pell Grant Program; 84.268 William D. Ford Federal Direct Loan 
Program; 84.379 TEACH Grant Program; 84.408 Iraq and Afghanistan 
Service Grant Program.

SUMMARY: The Secretary announces deadline dates for the receipt of 
documents and other information from institutions and applicants for 
the Federal student aid programs authorized under title IV of the 
Higher Education Act of 1965, as amended, for the 2012-2013 award year. 
The Federal student aid programs include the Federal Supplemental 
Educational Opportunity Grant (FSEOG), Federal Work-Study (FWS), 
Federal Perkins Loan, Federal Pell Grant, William D. Ford Federal 
Direct Loan (Direct Loan), Teacher Education Assistance for College and 
Higher Education (TEACH) Grant, and Iraq and Afghanistan Service Grant 
Programs.
    These programs, administered by the U.S. Department of Education 
(Department), provide financial assistance to students attending 
eligible postsecondary educational institutions to help them pay their 
educational costs.
    Deadline and Submission Dates: See Tables A, B, and C at the end of 
this notice.

Table A--Deadline Dates for Application Processing and Receipt of 
Institutional Student Information Records (ISIRs) or Student Aid 
Reports (SARs) by Institutions for the 2012-2013 Award Year

    Table A provides information and deadline dates for application 
processing, including deadlines for receipt of the Free Application for 
Federal Student Aid (FAFSA); corrections to and signatures for the 
FAFSA, ISIRs, and SARs; and verification documents.
    The deadline date for the receipt of a FAFSA by the Department's 
Central Processing System is June 30, 2013, regardless of the method 
that the applicant uses to submit the FAFSA. The deadline date for the 
receipt of a signature page for the FAFSA (if required), correction, 
notice of change of address or school, or request for a duplicate SAR 
is September 21, 2013. Verification documents must be received by the 
institution no later than the earlier of 120 days after the student's 
last date of enrollment for the 2012-2013 award year or September 28, 
2013. As a reminder, verification is not required for unsubsidized 
Direct Stafford Loans and PLUS Loans, TEACH Grants, and Iraq and 
Afghanistan Service Grants.
    For all Federal student aid programs, an ISIR or SAR must be 
received by the institution no later than the earlier of the student's 
last date of enrollment for the 2012-2013 award year or September 28, 
2013. For all Federal student aid programs, except for Direct PLUS 
Loans made to parent borrowers, an ISIR or SAR with an official 
expected family contribution must be received by the institution no 
later than the earlier of the student's last date of enrollment for the 
2012-2013 award year or September 28, 2013. For the Federal Pell Grant, 
FSEOG, FWS, and Federal Perkins Loan Programs and for Direct Subsidized 
Loans, for a student not meeting the conditions for a late 
disbursement, a valid ISIR or SAR must be received no later than the 
earlier of the student's last date of enrollment for the 2012-2013 
award year or September 28, 2013. For a student meeting the conditions 
for a late disbursement under these programs or loans, a valid ISIR or 
SAR must be received by the deadlines provided in Table A.
    In accordance with 34 CFR 668.164(g)(4)(i), an institution may not 
make a late disbursement of title IV student assistance funds later 
than 180 days after the date of the institution's determination that 
the student withdrew, as provided in 34 CFR 668.22, or, for a student 
who did not withdraw, 180 days after the date the student otherwise 
became ineligible. Table A provides that, to make a late disbursement 
of title IV student assistance funds, an institution must receive a 
valid ISIR or valid SAR no later than 180 days after its determination 
of a student's withdrawal or, for a student who did not withdraw, 180 
days after the date the student otherwise became ineligible, but not 
later than September 28, 2013.

Table B--Federal Pell Grant Program and Iraq and Afghanistan Service 
Grant Program Submission Dates for Disbursement Information by 
Institutions for the 2012-2013 Award Year

    Table B provides the earliest submission and deadline dates for 
institutions to submit Federal Pell Grant and Iraq and Afghanistan 
Service Grant disbursement records to the Department's Common 
Origination and Disbursement (COD) System and deadline dates for an 
institution's request for administrative relief if it cannot meet the 
established deadline for specified reasons.
    For disbursements (or adjustments to previously made disbursements) 
made prior to April 1, 2013, an institution must submit Federal Pell 
Grant or Iraq and Afghanistan Service Grant disbursement records, as 
applicable, no later than 30 days after making the disbursement or 
becoming aware of the

[[Page 13652]]

need to adjust a student's previously reported Federal Pell Grant or 
Iraq and Afghanistan Service Grant disbursement.
    For disbursements (or adjustments to previously made disbursements) 
made on or after April 1, 2013, an institution must submit Federal Pell 
Grant or Iraq and Afghanistan Service Grant disbursement records, as 
applicable, no later than 15 days after making the disbursement or 
becoming aware of the need to adjust a student's previously reported 
Federal Pell Grant or Iraq and Afghanistan Service Grant disbursement. 
In accordance with the regulations in 34 CFR 668.164, we consider that 
Federal Pell Grant and Iraq and Afghanistan Service Grant funds are 
disbursed on the date that the institution: (a) credits those funds to 
a student's account in the institution's general ledger or any 
subledger of the general ledger, or (b) pays those funds to a student 
directly. We consider that Federal Pell Grant and Iraq and Afghanistan 
Service Grant funds are disbursed even if an institution uses its own 
funds in advance of receiving program funds from the Department.
    An institution's failure to submit disbursement records within the 
required timeframe may result in the Secretary rejecting all or part of 
the reported disbursement. In addition, such failure may result in an 
audit or program review finding. In addition, the Secretary may 
initiate an adverse action, such as a fine or other penalty for such 
failure, in accordance with subpart G of part 668.

Table C--William D. Ford Federal Direct Loan (Direct Loan) Program and 
Teacher Education Assistance for College and Higher Education (TEACH) 
Grant Program Submission Dates for Disbursement Information by 
Institutions for the 2012-2013 COD Processing Year

    Table C provides the earliest submission and deadline dates for 
institutions to submit Direct Loan and TEACH Grant disbursement records 
to the Department's COD System.
    For disbursements (or adjustments to previously made disbursements) 
made prior to April 1, 2013, an institution must submit Direct Loan or 
TEACH Grant disbursement records no later than 30 days after making a 
Direct Loan or TEACH Grant disbursement, or becoming aware of the need 
to adjust a student's previously reported Direct Loan or TEACH Grant 
disbursement.
    For disbursements (or adjustments to previously made disbursements) 
made on or after April 1, 2013, an institution must submit Direct Loan 
or TEACH Grant disbursement records no later than 15 days after making 
a Direct Loan or TEACH Grant disbursement or becoming aware of the need 
to adjust a student's previously reported Direct Loan or TEACH Grant 
disbursement. In accordance with 34 CFR 668.164, we consider that 
Direct Loan and TEACH Grant funds are disbursed on the date that the 
institution: (a) Credits those funds to a student's account in the 
institution's general ledger or any subledger of the general ledger, or 
(b) pays those funds to a student directly. We consider that Direct 
Loan and TEACH Grant funds are disbursed even if an institution uses 
its own funds in advance of receiving program funds from the 
Department. An institution's failure to submit disbursement records 
within the required timeframe may result in an audit or program review 
finding. In addition, the Secretary may initiate an adverse action, 
such as a fine or other penalty for such failure.

Other Sources for Detailed Information

    We publish a detailed discussion of the Federal student aid 
application process in the 2012-2013 Federal Student Aid Handbook and 
in the 2012-2013 ISIR Guide.
    Additional information on the institutional reporting requirements 
for the Federal Pell Grant Program, Iraq and Afghanistan Service Grant 
Program, Direct Loan Program, and TEACH Grant Program is contained in 
the 2012-2013 COD Technical Reference.
    You may access these publications by selecting the "iLibrary" 
link at the Information for Financial Aid Professionals Web site at: 
www.ifap.ed.gov.
    Applicable Regulations: The following regulations apply:
    (1) Student Assistance General Provisions, 34 CFR part 668.
    (2) Federal Pell Grant Program, 34 CFR part 690.
    (3) William D. Ford Direct Loan Program, 34 CFR part 685.
    (4) Teacher Education Assistance for College and Higher Education 
Grant Program, 34 CFR 686.

FOR FURTHER INFORMATION CONTACT: Ian Foss, U.S. Department of 
Education, Federal Student Aid, 830 First Street NE., Union Center 
Plaza, room 114I1, Washington, DC 20202-5345. Telephone: (202) 377-3681 
or by email: ian.foss@ed.gov.
    If you use a telecommunications device for the deaf (TDD) or text 
telephone (TTY), call the Federal Relay Service, toll free, at 1-800-
877-8339.
    Accessible Format: Individuals with disabilities can obtain this 
document in an accessible format (e.g., braille, large print, 
audiotape, or compact disc) on request to the program contact person 
listed under FOR FURTHER INFORMATION CONTACT.
    Electronic Access to This Document: The official version of this 
document is the document published in the Federal Register. Free 
Internet access to the official edition of the Federal Register and the 
Code of Federal Regulations is available via the Federal Digital System 
at: www.gpo.gov/fdsys. At this site you can view this document, as well 
as all other documents of this Department published in the Federal 
Register, in text or Adobe Portable Document Format (PDF). To use PDF 
you must have Adobe Acrobat Reader, which is available free at the 
site.
    You may also access documents of the Department published in the 
Federal Register by using the article search feature at: 
 www.federalregister.gov. Specifically, through the advanced search 
feature at this site, you can limit your search to documents published 
by the Department.

    Program Authority: 20 U.S.C. 1070a, 1070a-1, 1070b-1070b-4, 
1070g, 1070h, 1087a-1087j, and 1087aa-1087ii; 42 U.S.C. 2751-2756b.

    Dated: February 25, 2013.
James W. Runcie,
Chief Operating Officer, Federal Student Aid.

NOTE: CHART OMITTED -- SEE PDF FILE

\1\ The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions must be completed and accepted before 12:00 midnight to meet the deadline. If transmissions are started before 12:00 midnight but are not completed until after 12:00 midnight, those transmissions do not meet the deadline. In addition, any transmission submitted on or just prior to the deadline date that is rejected may not be reprocessed because the deadline will have passed by the time the user gets the information notifying him or her of the rejection. \2\ The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution received the ISIR or SAR regardless of whether the institution has downloaded the ISIR from its SAIG mailbox or when the student submits the SAR to the institution. \3\ Although the Secretary has set this deadline date for the submission of verification documents, if corrections are required, deadline dates for submission of paper or electronic corrections and, for a Federal Pell Grant and applicants selected for verification, the submission of a valid SAR or valid ISIR to the institution must still be met. An institution may establish an earlier deadline for the submission of verification documents for purposes of the campus-based programs and the Federal Direct Loan Program, but no later than this deadline date.

NOTE: CHART OMITTED -- SEE PDF FILE

\1\ Transmissions must be completed and accepted before 12:00 (Eastern Time) midnight to meet the deadline. If transmissions are started before 12:00 midnight but are not completed until after 12:00 midnight, those transmissions will not meet the deadline. In addition, any transmission submitted on or just prior to the deadline date that is rejected may not be reprocessed because the deadline will have passed by the time the user gets the information notifying him or her of the rejection. \2\ Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs. Note: The COD System must accept origination data for a student from an institution before it accepts disbursement information from the institution for that student. Institutions may submit origination and disbursement data for a student in the same transmission. However, if the origination data is rejected, the disbursement data is rejected.

NOTE: CHART OMITTED -- SEE PDF FILE

\1\ A COD Processing Year is a period of time in which institutions are permitted to submit Direct Loan and TEACH Grant records to the COD System that are related to a given award year. For a Direct Loan, the period of time includes loans that have a loan period covering any day in the 2012-2013 award year. For a TEACH Grant, the period of time includes an award for a payment period that includes any day in the 2012-2013 award year. \2\ Transmissions must be completed and accepted before 12:00 (Eastern Time) midnight to meet the deadline. If transmissions are started before 12:00 midnight but are not completed until after 12:00 midnight, those transmissions will not meet the deadline. In addition, any transmission submitted on or just prior to the deadline date that is rejected may not be reprocessed because the deadline will have passed by the time the user gets the information notifying him or her of the rejection. Note: The COD System must accept origination data for a student from an institution before it accepts disbursement information from the institution for that student. Institutions may submit origination and disbursement data for a student in the same transmission. However, if the origination data is rejected, the disbursement data is rejected.

 


Last Modified: 02/27/2013