IFAP
Enclosure G

Interpreting the EREP02OP (RAD Error) File


The CPS may reject a RAD request for a variety of reasons. If this occurs, the CPS will generate and send to you an EREP02OP file via the SAIG. There are two methods for you determine what type of error your RAD request generated:

If you submitted a Type 2 RAD request, you can import the EREP02OP file into the Renewal Application Version 1.0 software. The software will generate an import report explaining the reject reason(s); OR
If you submitted a Type 1, 2, 3 or 4 RAD request, you can open the EREP02OP file in an ASCII-compatible text file viewer (such as MS-DOS editor, Notepad, or Microsoft Word). Use the record layouts in Enclosure H to assist you in interpreting the file.

There are five types of errors you can potentially receive from the CPS:

1) Error code (position 10): entire file rejected (Type 1, 2, 3 and 4 requests)
2) ID Error code (positions 22, 34, 46, 58 or 70): specific student ID rejected (Type 2 request only)
3) Federal School Code Error code (position 77): institution rejected (Type 2 request only)
4) Format Error code (position 81): entire file rejected (Type 2 request only)
5) Federal School Code Error code (positions 17, 24, 31, 38, 45, 52, 59, 66, 73): specific
institution rejected (Type 3 request only)

The table below defines all valid error codes and their resolution.

Error TypeError CodeDefinitionResolution
Error Code (position 10)
1
Invalid destination pointVerify destination point number in positions 1-7 is correct.
2
Destination not valid for
participationVerify destination point number in positions 1-7 is correct and has proper Participation Agreement on file with Title IV WAN for Renewal Applications.
3
No records found on
Renewal Application
databaseVerify SSN and Name ID entries are valid and meet specifications. Also verify students have not been previously requested by your institution.
ID Error Code
(positions 22, 34, 46, 58 or 70)
Type 2 Request
only
1
ID not flagged for Renewal
ApplicationVerify SSN and name ID. If
correct, student is not eligible to
receive a Renewal Application
2
ID and Federal School Code mismatchVerify Federal School Code in
positions 71-76 is correct and on the student record. If the code is not on the student record, the requesting institution cannot receive RAD record for requested student.
4
Duplicate request, record
previously sentLocate previous file containing RAD for student record requested
Institution Error Code (positions
17, 24, 31, 38, 45, 52, 59, 66, 73) Type 3
Request only
1
Federal School Code
invalid or not under this
destination pointVerify Federal School Code entries
2
No records found for
Federal School CodeVerify Federal School Code entries are correct and have appropriate EDE productional status
Institution Error Code (position 77) Type 2
Request only
3
Federal School Code not
under this destination pointVerify Federal School Code in
positions 71-76 is correct
Format Error Code (position 81) Type 2
Request only
A
Incorrect Destination ID
(TGXXXXX) on the SAIG network header/trailer recordsVerify Destination ID in positions 6-12 on the SAIG network header/trailer records
B
Incorrect Message Class on
the SAIG network
header/trailer recordsMessage Class must be
‘RADD02IN’ in positions 25-32 on the SAIG network
header/trailer records
C
Incorrect Data Record
Length on CPS
header/trailer recordsData Record Length must be ‘0109’ in positions 13-16 on the CPS header/trailer records
D
Incorrect Destination ID
(TGXXXXX) on the SAIG network header/trailer, CPS
header/trailer, and Type 2
RAD detail recordsVerify Destination ID matches
between the SAIG network records, CPS header/trailer, and Type 2 RAD detail records.
E
Incorrect Award Year on
the CPS header/trailer
recordsAward Year must be ‘0102’ in
positions 53-56 on the CPS
header/trailer records
F
Incorrect position for
ADDRESS 1 recordVerify ADDRESS 1 record follows the CPS header record; must begin in first position of line
G
Incorrect position for
ADDRESS 2 recordVerify ADDRESS 2 record follows the ADDRESS 1 record; must begin in first position of line
H
Incorrect Year IndicatorYear Indicator must be ‘2’ in
position 8 of the Type 2 RAD detail record
I
Non-Type 2 request sent
electronicallyRAD Request Type must be ‘2’ in position 9 of the Type 2 RAD detail record
J
Mismatch of type and
record formatVerify Type 2 RAD file submitted matches the file layouts included with this Action Letter
K
Incorrect Electronic File
IndicatorElectronic File Indicator must be
‘Y’ or blank in position 78 of the
Type 2 RAD detail record
L
Incorrect Print IndicatorPrint Indicator must be ‘Y’ or blank in position 79 of the Type 2 RAD detail record
M
Incorrect PIN Mailer IndicatorPIN Mailer Indicator must be “Y” or blank in position 80 of the Type 2 RAD detail record
N
Incorrect Request Output
Indicator CombinationVerify Electronic File Indicator,
Print Indicator, and PIN Mailer
Indicator in positions 78-80
correspond to valid combinations
included with this Action Letter.
O
RAD Request batch
contains blank linesVerify Type 2 RAD file submitted matches the file layouts included with this Action Letter
P
RAD Request batch
contains error codes.Verify Type 2 RAD file submitted is not the file returned in the EREP message class
Q
Empty RAD Request batch
submittedVerify Type 2 RAD file submitted contains at least one SSN and Name ID detail record
R
RAD Request batch
contains low values
(Example: hex ‘00’)Verify Type 2 RAD file submitted matches the file layouts included with this Action Letter and initialize all field positions.