IFAP
Enclosure E

Submitting your RAD Request via On-Line Query


Please follow these instructions for submitting your 2001-2002 RAD request once you
have successfully logged on to On-Line Query via EDconn32. Please review Enclosure
D or contact Title IV WAN Customer Service if you need assistance in logging on to On-Line Query.

1) At the NCS screen, type P2CP in the upper left-hand corner, and press ENTER.

Note: Because of the different ways computer keyboards can be mapped, you may
need to use the Right Cntrl key or the Enter key on your number keypad where these
instructions direct you to press ENTER. Also, where these instructions direct you to
press the F3, F4, F5, F7 or F8 keys, you may need to hold down ESC and press the
corresponding number to get the command accepted. For example, to simulate an F5
you might need to hold down ESC and hit 5 on your keyboard. If you make any
errors during this process, follow the instructions at the bottom of your screen. All
error messages are preceded by the word “Message.”

2) At the CPS Main Menu, enter 10 to select RAD Requests; press ENTER.

3) At the Destination RAD Requests Main Menu, you will see this screen:




Verify your destination ID (this field will fill in automatically based on your user
logon)

Type “Y” next to the RAD request option(s) you wish to select:


Option on ScreenSelect this option if you want…Important Information
A. Do you want to receive an electronic RAD file?

CPS to send your destination point an electronic file (RADD02OP) via the SAIG containing your eligible RAD data.

By leaving it blank, CPS will not send you an electronic file (nor will they be able to do so later if you change your mind).If you submit your RAD
request prior to October 27,
2000, and ONLY mark “Y”
for this option (and NOT
either option B or C below) on the request screen, you will be required to print and distribute Renewal FAFSAs for all the students in the electronic file. You will also be required to perform data entry and submit the Renewal FAFSAs to the
CPS via EDE.

This is the only option
available after October 27,
2000.
B. Do you want the CPS to print paper
Renewal Apps and
bulk mail them to your
school?
CPS to print and mail Renewal
FAFSAs, instruction
booklets, and return envelopes to your school for your
students who are eligible to
participate in the Renewal
FAFSA process.You will be required to
distribute all Renewal
FAFSAs you receive. All
materials will be mailed to you between November 2 and November 10, 2000.

If you select this option, you cannot select option C in the same request.

This option will be disabled
after October 27, 2000.
C. Do you want PIN
mailers sent to your
students?CPS to send PIN mailers
directly to your eligible
students.These will be mailed to students between November 13 and December 29, 2000.

If you select this option, you cannot select option B in the same request.

This option will be disabled
after October 27, 2000.


Optional: Select a sort order for your Renewal Applications. You have the option
to sort your paper Renewal FAFSAs by:
Social Security Number (SSN) --- this is the default selection,
alphabetically (last name), or
zip code

Place a “Y” next to the sort type you want. If you do not select a specific sort type
here, the CPS will automatically sort in SSN order. Note: If you submit a Type 2
request (see #5 below), the sort order will default to the order in which you
entered your students’ SSNs regardless of the sort order selected here.

Press ENTER to continue (e.g., to complete the Destination RAD Request Option
screen); or press the F3 key to go back to CPS Main Menu without saving your
request.

4) ONLY IF YOU SELECT OPTION B (CPS PRINT of Renewal Apps): You will be
taken to the Destination RAD Address Select screen. You can either select an address listed, or create a new address.

If the address is already listed where you want your printed Renewal FAFSAs, envelopes, and instruction booklets to be mailed for the current RAD request, type an “S” in the field to the left of that address. Press F4 twice to continue.

If the address where you want the materials to be mailed is not listed, press F5 to create a new address. This will take you to the Destination RAD Address Create screen. Type in the full name of the preferred destination representative, the school name and the address in the appropriate fields. Press F4 twice to continue.

Important! Although these directions may prompt you to “press F4 twice,” you should actually pause after hitting F4 the first time and review the data you've entered for accuracy. If you find something you want to correct, hit F3 or CLEAR to return to the screen and make your modifications, then hit F4 again. The second time you hit F4, you will proceed to the next appropriate request screen.

5) FOR ALL OPTION TYPES: The next screen of the RAD Request process is below:



At the Destination RAD Request Options Menu, you can specify the type of electronic
and/or printed RAD records you want to receive. Enter the option number you want at
the “Enter an Option” prompt.

OptionYou Should…Notes
1. All Records for Destination: Use this option if you wish to receive all eligible student applicants for all the school codes
serviced by your destination
point.Enter a “1” at the Enter an Option prompt.

Press F4 twice to complete the request.If you select this request type, you will receive Renewal FAFSAs for ALL
students who listed your school code(s) on the 2000-2001 transaction.

Remember, you are responsible for distributing all Renewal FAFSA
materials you receive, regardless of whether or not the students attended your school.
2. Institution SSN Requests: Use this option to select particular Title IV applicants by Original
Social Security Number and name identifier (first two letters of student's last name).Enter a “2” at the “Enter an Option” prompt and press F4. On the next screen displayed, enter your school’s 6-digit Federal School Code and then the SSNs and 2-letter name identifiers of specific students for which you wish
to receive RAD data.

If you need additional lines to enter more students, press F8.

Press F4 twice to complete the request.There is no save feature in On-Line Query. If you are planning to request many students using this option, you should break up your request into multiple submissions to prevent losing data you've entered.

If you are requesting CPS print and mail Renewal FAFSAs to your school
for you to distribute, your data will be sorted in the same order in which you
enter them on the Type 2 Request Record screen. Your data will not be sorted by the SSN, last name or zip code order even though you may have designated this order on the initial RAD request screen.
3. All Records for Particular
Institutions
: Use this option to receive RAD records for selected schools for whom your destination point does Renewal FAFSA processing.Enter a “3” at the “Enter an Option” prompt and press F4. On the next screen displayed, enter the Federal School Code(s) of the school(s) for which you are requesting data.

If you need additional lines to enter more school
code numbers, press F8.

Press F4 twice to complete the request.If you chose the CPS Print option and are requesting printed Renewal Applications for multiple schools, please be aware ALL your printed materials will be mailed to the address you designated on the Destination RAD Address Select screen. If you want the printed Renewal FAFSAs to
be mailed to separate addresses of your schools or branch campuses, you
should make each campus request individually and use the Destination RAD Address Create screen to
designate that particular school's mailing contact and addres
s.

If you select this request type, you will receive Renewal FAFSAs for ALL
students who listed the requested school code(s) on their 2000-2001 transaction. Remember, you are
responsible for distributing all Renewal FAFSA materials you receive, regardless of whether or not
the students attended your school.
4. All Records for Destination, by Grade Level: Use this option to
request Renewal FAFSAs by academic grade level, as indicated in the student's 2000-2001 selected RAPP transaction.
Enter a “4” at the “Enter an Option” prompt. Place an
“S” next to each grade level you want Renewal FAFSAs for, using the grade level
area at the bottom of the current screen.

You will receive a sorted batch for each grade level
option you choose.

Press F4 twice to complete the request.By selecting grade levels in this request type, you will receive Renewal FAFSAs for ALL students within the
specified grade level(s) who listed your school code(s) on their 2000-2001 transaction.

Remember, you are responsible for distributing all Renewal FAFSA materials you receive, regardless of whether or not
the students attended your school.

If you selected the PIN mailer option (option C above), you cannot select
grade levels 6 (5th year/other undergraduate) or 7 (Graduate/Professional or beyond) because these
students will automatically receive a PIN mailer instead of a paper Renewal FAFSA.


6) When your RAD request has been successfully processed, the message “RAD
Request Received” will display in large type on your screen.

Press F10 to return to the Destination RAD Request Option screen. At this point,
you can create another request.

Once this message is displayed, your request cannot be changed. We recommend you review Enclosures B and C carefully so you fully understand your role and responsibilities based on the type of request you submit.

If you are finished and wish to exit, press the F3 key until you are back at the CPS
Main Menu, then type “99” to log off the CPS. In EDconn32, go to File/Exit to terminate the session.