Publication Date: December 19, 2003
Bulletin ID: DLB-03-48
Summary: Direct Loan Rebuild File Update
Posted on 12-19-2003
December 2003
DLB-03-48
Subject: Direct Loan Rebuild File Update
Dear Partner,
COD previously notified you that the Direct Loan Rebuild is incorrectly pulling data from multiple award years instead of a single award year. When this issue was discovered on November 25, 2003, COD disabled the ability to request a rebuild file on the COD web site. COD still needs to correct the rebuild file from pulling multiple award years for Date Range and Borrower/Student Rebuild request types, but we are enabling the rebuild request functionality on the web site.
However, in order to decrease errors, please carefully consider the type of rebuild file you need and request it accordingly.
- Request the Award Year type rebuild or Award ID type rebuild to receive data without multiple award years in the rebuild file you will be sent.
- If you need Date Range or Borrower/Student rebuild files, please request an Award Year rebuild instead. You can then select only the records that you need to rebuild by using the "Update Selected Records" option when importing the file with DL Tools Version 3.1. Carefully mark the checkbox(s) of the loan(s) and disbursement(s) in the file you need to rebuild so that other loans/disbursements in your EDExpress database are unaltered.
- The Date Range rebuild and the Borrower/Student rebuild remain affected by the code problem, so they will have multiple award year data in them. Please reconsider using these files until the code has been corrected. Use the temporary workaround as described above until the code fix is in place.
Any requests received by the COD School Relations Center while the web functionality was disabled will be filled by COD and sent to the appropriate schools. We understand the importance of this file and COD is actively working to resolve this issue as quickly as possible.
If you have any questions, please contact the COD School Relations Center at 800/848-0978 or by email at codsupport@acs-inc.com. Thank you for your ongoing partnership in the Direct Loan Program.
Sincerely,
Jane Holman
Acting Director, Title IV Delivery
Schools Channel