Maintained for Historical Purposes

This resource is being maintained for historical purposes only and is not currently applicable.

Feedback from the processing system

AwardYear: 1996-1997
Edition: PostSecondary
Part: 2 - - The application process for financial aid
SectionNumber:
SectionTitle: Feedback from the processing system

PageNumbers: 51-52


The federal processing system identifies changes that have been
made by a financial aid administrator (such as dependency overrides
and professional judgment adjustments) by printing comments on the
SAR and the ISIR. This is helpful if the student has submitted more
than one application. In particular, you will need to know if a
student's information has been changed by a financial aid
administrator at another school.

A dependency override can be performed on the FAFSA, renewal
FAFSA, SAR, or through EDE. The financial aid administrator
should be careful that the correct information is used for the student
for that payment period. Only the correct SAR may be submitted for
a single payment period for Federal Pell Grant payments, and the
dependency status on that SAR must match the dependency status in
the school's records for that student. In addition, any corrections
made to the SAR information must be made on Part 2 of the SAR or
through EDE with the correct dependency status. Also keep in mind
that a new student may have applied to other schools as well as your
own and may present a SAR that is the result of a dependency
override at one of those schools. Before you pay the student based on
that SAR, you must determine whether the student would be
considered independent at your school, and document that decision
in the student's file.

The CPS identifies a SAR or ISIR that is the result of a
DEPENDENCY OVERRIDE by printing a comment in the
eligibility letter to the student (Part 1). In addition, the letter "Y"
will be printed next to Dependency Override in the "FAA
Information" section of the SAR or ISIR if an override was
performed, or "N" if it was canceled.

A SAR that has been reprocessed based on a financial aid
administrator's ADJUSTMENT OF A DATA ELEMENT USING
PROFESSIONAL JUDGMENT will have a comment to that effect
on Part 1 of the SAR. The SAR or ISIR will have a "Y" for an
adjustment printed in the "FAA Information" section. Please note
that a financial aid administrator at another school cannot use this
adjustment and must instead make and document his or her own
adjustments to a SAR.

The letter "C" printed next to the EFC indicates that there are certain
comments requiring further action by the school. For example, if the
Department determines through the National Student Loan Data
System (NSLDS) match that the student is in default on a federal
student loan, this flag (C) is printed in addition to the appropriate
comment. The flag is printed if NSLDS, Selective Service,
Department of Justice, Social Security Administration (SSA) or
Immigration and Naturalization Service (INS) matches produce
information requiring resolution by the school.

In 1996-97, the Social Security Number (SSN) Match with SSA is
expanded to compare U.S. citizenship status reported by the student
with SSA database information. The results of that match appear in
the FAA Information Box on all output documents. If SSA does not
confirm a student's claim of U.S. citizenship, a new comment #146 is
present and the SAR "C" flag is set. The student is required to
provide documentation confirming current U.S. citizenship status, or
the student will have to correct citizenship status. If the student is an
eligible noncitizen, he or she must provide an Alien Registration
Number so that the CPS can conduct a match with INS.

The comments that are printed in Part 1 of the SAR are identified by
numbers in the processing system. Many financial aid administrators
are familiar with these numbers, which are listed in the Applicant
Data Tape record description provided to schools receiving ISIRs on
data tapes, The Federal Student Financial Aid Handbook, the Title
IV WAN User's Guide, and A Guide to 1995-96 SARs and ISIRs. As
a convenience to these financial aid administrators, the numbers of
all the comments included in the SAR will be printed in the "FAA
Information" section.

Last Modified: 06/22/1998