Maintained for Historical Purposes

This resource is being maintained for historical purposes only and is not currently applicable.

Verification Exclusions

AwardYear: 1995-1996
ChapterNumber: 1
ChapterTitle: Basic Requirements
Section: Verification Exclusions
PageNumber:


Due to certain unusual circumstances, a selected application may not
have to be verified or is exempt from a portion of the verification
requirements, as explained below. However, except in the case of
the applicant's death, NONE OF THESE VERIFICATION
EXCLUSIONS EXCUSE YOU FROM THE REQUIREMENT TO
RESOLVE CONFLICTING DATA, as discussed earlier.

Death--the applicant dies during the award year or before the
deadline for completing verification

Upon the death of a student whose application was selected for
verification, you may cease verifying the application. In such a case,
you CANNOT make any further disbursements on behalf of the
applicant, except in the case of FWS funds already earned. You also
CANNOT certify the applicant's Federal Stafford Loan or process
Federal Stafford Loan proceeds for the applicant. (Funds already
disbursed are not considered to be an overpayment.)


Incarceration--the applicant is incarcerated

A student's selected application does not have to be verified if the
student is in jail or prison at the time verification is to be performed.


Immigration Status--the applicant is a recent immigrant

For the 1995-96 award year, a student's selected application does not
have to be verified if the student is an immigrant who arrived in the
United States during calendar years 1995 or 1996.


Certain Spouse or Parent Status--spouse or parent(s) unavailable

You are not required to verify spouse and/or parent information (or
to obtain their signature(s) for verification purposes) if any of the
following conditions apply:

- the spouse or parent is deceased

- the spouse or parent is mentally or physically incapacitated

- the spouse or parent is residing in a country other than the
United States and cannot be contacted by normal means*4*

- the spouse or parent cannot be located because the address is
unknown and cannot be obtained by the applicant*4*

THIS EXCLUSION DOES NOT AFFECT ANY OTHER ASPECT
OF REQUIRED VERIFICATION; THE SELECTED
APPLICATION MUST STILL BE VERIFIED ACCORDING TO
ALL OTHER REQUIREMENTS. (Further, if only one parent of a
dependent student meets any of the above conditions, the other
parent is still subject to all verification requirements.) You should
document the basis for this exclusion in the student's file.


Completed Verification--the application was verified at a previously
attended school

You are not required to verify the selected application of a student
who completed verification for the current award year at another
school, before transferring to your school. To document a student's
eligibility for this exclusion, you must obtain a letter from the school
that completed the verification. The letter must include:

- a statement that the student's application data have been
verified,

- the transaction number of the verified application, and

- if relevant, the reasons why the school was not required to
recalculate the student's EFC (for example, the application
errors may have been within the allowable tolerance).

A financial aid transcript alone is NOT acceptable documentation
for allowing an applicant this exclusion.


Pacific Island Residency Status--the applicant is a resident/citizen of
the former Trust Territories of the Pacific Islands

You are not required to verify the selected application of a student
who is either of the following:

- a legal resident of Guam, American Samoa, or the
Commonwealth of the Northern Mariana Islands (to qualify for
this exclusion, a dependent student's parents must also be legal
residents of one of these territories), or

- a citizen of the Republic of the Marshall Islands, the Federated
States of Micronesia, or the Republic of Palau (to qualify for
this exclusion, a dependent student's parents must also be
citizens of one of these territories)

To document the basis for this exclusion, you should note the
applicable permanent mailing address(es) in the student's file.


No Funds Disbursed--applicant does not receive student aid

If an applicant will not receive federal student aid, for reasons other
than his or her failure to complete verification, you are not required
to complete verification. This includes students who are ineligible
for federal student aid, students who withdraw without receiving aid,
and students who for any other reason do not receive aid.

*1* Verification is not required for Direct Unsubsidized Loans,
unsubsidized Federal Stafford Loans, Direct PLUS Loans, Federal
PLUS Loans, or Federal Stafford Loans received for study at eligible
foreign schools.

*2* The State Student Incentive Grant (SSIG) Program is not
covered by verification requirements, unless an applicant’s state
grant contains federal funds.

*3* A FAFSA processor may also send its own nonfederal output
document, produced as part of its proprietary services, which
contains official CPS data (such as the official EFC) that are “passed
through” to the student and school. Schools may use this document
to disburse federal student aid; however, for the Federal Pell Grant
Program, the school must subsequently receive a federal output
document (as described at the top of this page) to make a second
disbursement and to avoid liability for funds already disbursed. (A
FAFSA processor may also produce nonfederal output containing an
ESTIMATED EFC, but this document is not official and cannot be
used to disburse federal aid.)

*4* For example, during Operation Desert Storm, this exclusion
applied to an applicant’s spouse and/or parent if that spouse or
parent had been deployed to the Persian Gulf.

Last Modified: 06/11/1998