Maintained for Historical Purposes

This resource is being maintained for historical purposes only and is not currently applicable.

Required Documentation

AwardYear: 1996-1997
ChapterNumber: 2
ChapterTitle: Required Verification Items and Acceptable Documentation
Section: Required Documentation

[[ED’s verification worksheets]]
For each required verification item, specific documentation is
required, and you have the authority to require students to provide
such documentation. As an aid in completing the verification
process, ED has developed verification worksheets specifically
designed to obtain most of the documentation needed. You may
reproduce the worksheets you received in Action Letter #6 (GEN-95-
54), dated December 1995; download the worksheets through EDE
Express; or reproduce the worksheets on pages 13 through 16 of this

A Tip for Collecting Documentation

A completed verification worksheet, with the relevant tax forms
attached, usually provides all the required documentation for
verifying a student’s application. In unusual situations, you may
need additional documents, but for most students the process can
be very simple.

You may use a federal worksheet, your own worksheet, or no
worksheet. When a student completes a verification worksheet and
attaches the appropriate tax forms or alternative documents
(discussed later), usually you will have enough data to complete the
verification process. Using a verification worksheet, therefore,
simplifies the task of collecting and examining a student's

[[The "1996-97 Verification Worksheets" on pages 13-16 are currently
unavailable for viewing. Please reference your paper doucment for
additional information.]]

Using worksheets is not mandatory; you may require other
documentation in addition to, or instead of, a completed verification
worksheet. The chart below shows other forms of acceptable
documentation for each required verification item. Later in this
chapter, these other documents are discussed in detail.

[[The "Acceptable Documentation" chart on page 17 is currently
unavailable viewing. Please reference your paper document for
additional information.]]

Using a Verification Worksheet

[[Schools who require worksheets must supply them]]
[[Faxed or photocopied signatures--and documents--are acceptable]]
If you require your students to complete verification worksheets, you
must provide them because worksheets are no longer sent with
output documents. Upon completing the appropriate worksheet and
attaching a copy of the relevant income tax returns or alternative
documents, students should submit the documents to the school, not
to ED or to the FAFSA processor through which they applied. The
school should make sure that all required worksheet sections are
completed and appropriately signed and that the relevant tax returns
or alternative documents are attached. (Facsimile copies of
worksheets, tax returns, or other documentation are acceptable, as are
photocopies. Unless specifically noted in this guide, an original
signature--that is, a pen-and-ink signature that has not been
photocopied or copied by facsimile--is not required.) After checking
the documentation against the student's application data, you either
disburse the student's award or make the necessary corrections and
updates. (See Chapter Three, "Completing The Verification

Last Modified: 06/09/1998