Maintained for Historical Purposes

This resource is being maintained for historical purposes only and is not currently applicable.

30% Verification Option

AwardYear: 1996-1997
ChapterNumber: 1
ChapterTitle: Basic Requirements
Section: 30% Verification Option
PageNumber:


Generally, you must verify all applications the CPS selects for
verification; however, ED does not require a school to verify more
than 30 percent of its total number of applicants for federal student
assistance. If more than 30 percent has been selected for
verification, you may CHOOSE to verify all the selected
applications, but ED does not require it. NOTE: APPLICATIONS
YOUR SCHOOL SELECTS AND APPLICATIONS WITH
CONFLICTING INFORMATION (SEE PAGE 2) DO NOT COUNT
TOWARD THE 30-PERCENT LEVEL. If the total number of
selected applications is less than 30 percent of your total number of
applicants for federal student aid, you must verify all selected
applications. The 30% Verification Option is better explained with a
few examples, shown below.

FOR EXAMPLE

EXAMPLE ONE Reeves Institute has a total of 1,000 applicants for
federal student assistance. During processing, the CPS selected 475
of those applications for verification. The school selects 100 other
applications, based on its own criteria.

A total of 575 applications was selected, but only 475 were edit-
selected, and only these count toward the 30 percent. However, this
number still exceeds 30 percent of the school's total applicants for
federal student assistance (300), so the school may cease verifying
once it has verified 300 of the edit-selected applications.

EXAMPLE TWO Sobel Tech has a total of 1,000 applicants for
federal student assistance. During processing, the CPS selected 289
of those applications for verification.

The school must verify all 289 because that number does not exceed
30 percent of the institution's total applicants for federal student
assistance. (The school is not required to verify any additional
applications; the 30% Verification Option is NOT a quota.)

EXAMPLE THREE Van Dam College has a total of 1,000 applicants
for federal student assistance. During processing, the CPS selected
300 of those applications for verification. Also, the school identified
40 additional applications as having conflicting information.

A total of 300 applications from the school has been selected.
Additionally, the school must reconcile the conflicting information
of 40 other students. (Because the resolution of conflicting data is
separate from verification, these 40 applications do not count toward
the 30-percent level.) The school must verify all 300 applications, as
this number does not exceed 30 percent of its total applicants for
federal student assistance. The school must also resolve each of the
40 cases of conflicting data.

[[Defining "applicant"]]
ED does not define the term "applicant" for purposes of the 30%
Verification Option. Each school must develop a definition and apply
it consistently. An applicant may be defined as any student who
applies for federal financial aid or, more narrowly, as a student who
is eligible to receive an award. Further, schools could define the
total number of applicants for federal student assistance as the total
number of applications received (regardless of whether the students
are enrolled), as the total number of applications received from
enrolled students, or as the total number of applications received
from enrolled students who are eligible to receive an award.

[[Schools must establish and consistently apply standard policy]]
Because of the variables involved, ED does not provide guidelines or
suggestions in this area. Schools must develop their own definitions
of "applicant," as well as policies for determining the number of
applications that constitutes 30 percent of total applications. Schools
must consistently adhere to, and apply, the definitions and policies
established. Schools must ensure that selected applications will be
properly verified, whether or not the school invokes the 30%
Verification Option.

Last Modified: 06/09/1998