Part: 2 - - The Application Process for Financial Aid
SectionTitle: Reviewing the Student Aid Report
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The SAR comes in several parts, with each part serving a different
purpose. The student's eligibility status determines which parts of
the SAR he or she will receive. A student should be advised to take
all parts of the SAR to the school he or she plans to attend. Please
note that the school may already have received the student's EFC
and application information electronically from the CPS, and may
award aid based on this data without receiving the printed SAR from
the student. However, to be paid a Federal Pell Grant the student
must either submit a copy of the SAR to the school or sign an ESAR
or an ISIR.
Part 1 - Information Summary
Part 1 of the SAR is the Information Summary. This part serves as
an ELIGIBILITY LETTER TO THE STUDENT. The EFC is
printed on the front (at the upper right) along with an explanation of
the calculation and instructions for the student. A summary of the
student's information is printed on the back of Part 1 along with the
certification statements to be signed by the student: the Statement of
Updated Information, Statement of Educational
Purpose/Certification Statement on Refunds and Default, and
Statement of Selective Service Registration Status. For 1994-95,
Part 1 has a separate section titled "FAA Information." This space
is used to label the codes printed in this section. Additional
information for the FAA, such as the results of data matches, is also
provided in this section. A separate page is added to Part 1 for
reporting National Student Loan Data System information on the
Part 2 - Information Review Form/Information Request Form
The student uses the INFORMATION REVIEW FORM to make
corrections if necessary. Part 2 has an expanded listing of the
student's information under the "You told us" column, with space
for the student to correct the information under the column headed
"The correct answer is." Data elements that are questioned are
highlighted in bold type in Part 2. For 1994-95, Part 2 is two pages
(four sides) long for independent as well as dependent students.
Parental data fields are printed on all SARs. These fields*3* are
shaded to distinguish parental data from the student's data. If the
student did not provide parental data, the parental data fields will be
blank. If the student provided parental data on the original
application, the data will be on the SAR even if the student is
independent, and the information will be carried forward on all
THE INFORMATION REQUEST FORM, rather than the Review
Form, is sent when information provided by the student is rejected.
This form provides space for the student to confirm data and provide
new data. The Information Request Form must be completed
correctly and returned to the FAFSA processor for the student to
receive a Federal Pell Grant. Corrections to the SAR information
may also be made electronically through the EDE system. Part 2
Information Review Form/Information Request Form also contains
helpful hints on reviewing the SAR, and a "For Your Information"
section. The "For Your Information" section tells the student the
approximate time needed to review and complete the SAR, informs
the student that if he or she is convicted of drug distribution or
possession his or her eligibility for Title IV student financial aid is
subject to suspension or termination, and instructs the student what
to do in case of special circumstances.
Part 3 - Federal Pell Grant Payment Voucher
If the student has a Pell-eligible EFC, the school may use Part 3 (the
Payment Voucher) to report the Federal Pell Grant payment to the
Department's Payment Management System. Alternatively, the
school may choose to send this information to the Department via
floppy disk, full data tape, roster or through the EDE System.
Types of Student Aid Reports
There are several different types of SARs depending on whether the
student is eligible or ineligible for a Federal Pell Grant, and whether
the student's information was consistent.
ELIGIBLE -- The EFC falls beneath the cut-off for Pell eligibility.
If the student has a Pell-eligible EFC, the student will receive all
three parts of the SAR. However, the student will still need to make
any necessary corrections on Part 2. If you decide to use the
secondary EFC (See USING THE SECONDARY EFC), you must
report the change in Item 10 on the Payment Voucher, which is sent
directly to the Payment Management System. Changes reported in
Item 10 will be reflected on the processed Payment Voucher you
receive back from the Management System.
INELIGIBLE -- The EFC exceeds the Pell eligibility cut-off. In this
case, the EFC can still be used to determine the student's eligibility
for other aid.
If the student has an official EFC but is ineligible, the student will
only receive Parts 1 and 2 of the SAR. (Since the student is
ineligible for Pell, a Payment Voucher is not sent.) If the student
needs to make corrections, he or she must use Part 2 of the SAR.
(See "Mastering the School Use Only" box later in this Part for more
information on making corrections and recalculations. When you
make a change (a recalculation) that will result in a Pell-eligible
EFC, you must complete the "School Use Only" box on Part 2 of the
SAR. The CPS will process the new information based on the
REJECTED -- The student must either provide missing information
or correct or confirm information that is questioned before an EFC
can be calculated.
If the student receives a rejected SAR (a SAR with no EFC), the
student must correct the information using either Part 2 of that SAR
or a Correction FAFSA. The comments on Part 1 of the SAR will
tell the student how to proceed.
VOID -- The student has submitted an application with virtually no
information reported, or with dependency information confused, or
the application was dated before January 1, 1994. A void SAR also
results from filing more than one FAFSA with the same processor.
If the student receives a void SAR after filing an initial application,
the FAFSA processor will send the student an Information Summary
(Part 1 of the SAR) with the data from the initial application and a
Correction FAFSA. The student must complete the Correction
FAFSA and send it back to the FAFSA processor. The CPS will
process the new information and a new SAR will be generated and
sent to the student.
If the void SAR is the result of more than one application sent to the
same FAFSA processor, the student should be reminded to use the
SAR from the first application to make any further changes. If the
student has lost the SAR, he or she should request a duplicate.
To request a duplicate SAR, the student should call the FEDERAL
STUDENT AID INFORMATION CENTER AT 1-301-722-9200.
This is a toll call. The student must provide his or her name, Social
Security Number, and date of birth. A copy of the SAR will be sent
to the student by the FAFSA processor that originally processed the
student's application, unless the student requested the duplicate from
a different FAFSA processor. The Information Center will not
change an incorrect address over the telephone in order to send a
duplicate SAR to a correct address. A request for a change in
address must be made in writing (See APPENDIX A).
If the student's information has minor inconsistencies, the CPS may
be able to make ASSUMPTIONS to calculate an official EFC. In
this case, the CPS will transmit information to the FAFSA processor
which in turn will send the student Parts 1 and 2 of the SAR. The
inconsistent information will be highlighted on Part 2. The student
is asked to review this information carefully for errors before
submitting the SAR to the financial aid office. The FAFSA
processor will include Part 3 of the SAR (the Payment Voucher) for
those students who have a Pell-eligible EFC.
If the SAR contains incorrect information, or certain items that need
to be updated, the student may have to make certain changes. We
will discuss these changes in the next section.
Of course, there is another possibility that we haven't mentioned:
the perfect SAR, on which all the information is consistent and
accurate on the first transaction. Hopefully, most of the SARs that
you receive will be in this category. In this case, the FAFSA
processor that processed the application sends Parts 1 and 2 to the
student, along with Part 3 if the student has a Pell-eligible EFC. If a
student's application information is received through EDE or by
roster or tape, the student must have an opportunity to review the
information on the ESAR or ISIR and the ESAR or ISIR must be
signed by the student to be considered valid.
The effectiveness of the federal student financial aid programs
depends, in large part, on the ACCURACY OF THE DATA
REPORTED BY STUDENTS. The accuracy of data directly affects
the eligibility of millions of applicants for these programs. The
financial aid administrator may check the information the student
reported on the FAFSA, usually by requesting a copy of the tax
returns filed by the student and, if applicable, the student's spouse
and parent(s). Many schools conduct their own form of verification.
In addition, schools must verify students selected through the federal
central processing system, following the procedures established by
regulation. The FAFSA processor will print an asterisk next to the
EFC on the SAR, ESAR and ISIR to identify students who have
been selected for verification. (See The Verification Guide, 1994-95
for more information on this process.)
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*3* Parental data fields will also be printed on ESARs and ISIRs.
Previously, parental data was printed on the SARs of dependent
students only; ESARs and ISIRs included this parental data for
independent students, but only on the first transaction.