Part: 2 - - The Application Process for Financial Aid
SectionTitle: Feedback from the Processing System
The federal processing system will identify changes that have been
made by an FAA (such as dependency overrides and recalculations)
by printing comments on the SAR and on other output documents.
This will be helpful if the student has submitted more than one
application. In particular, you will need to know if a transfer
student's information has been changed by a financial aid
administrator at another school.
For instance, it is possible that a student will submit applications
both as a dependent and as an independent student during the same
award year. This will usually happen where the student sends an
application as a dependent student, and the FAA later determines
that the student should be considered an independent student due to
unusual circumstances and has the student fill out a Correction
FAFSA. The processing system will accept both applications, and
produce valid SARs for both situations. However, for 1994-95 there
should be fewer cases where a student files both an original and
Correction FAFSA since a student's dependency status may be
changed on the SAR.
The FAA should be careful that the correct information is used for
the student for that payment period. Only the correct SAR may be
submitted for a single payment period for Federal Pell Grant
payments, and the dependency status on that SAR must match the
dependency status in the school's records for that student. In
addition, any corrections made to the SAR information must be
made on Part 2 of the SAR with the correct dependency status. Also
keep in mind that a new student may have applied to other schools
as well as your own, and may present a SAR that is the result of a
dependency override at one of those schools. Before you pay the
student based on that SAR, you must determine whether the student
would be considered independent at your school, and document that
decision in the student's file.
[[The illustration on page 53 is currently unavailable for viewing.
Please reference your paper document for additional information.]]
The CPS will identify a SAR that is the result of a DEPENDENCY
OVERRIDE by printing a comment in the eligibility letter to the
student (Part 1). In addition, the letter "I" will be printed next to
Dependency Override in the "FAA Information" section of the SAR.
The name of the school that entered the override code will appear in
the "College Name" field on Part 1 and Part 2 of the SAR. The
school of record will also receive notification that the dependency
override has been used, either on the hard copy roster, abbreviated
data tape, or the full data tape.
A SAR that has been reprocessed based on an FAA's
RECALCULATION OF THE EFC or ADJUSTMENT OF A DATA
ELEMENT USING PROFESSIONAL JUDGEMENT will have a
comment to that effect on Part 1 of the SAR. The SAR will also
have an "R" (for a recalculation) or an "A" (for an adjustment)
printed in the "FAA Information" section. Cumulative
"confirmation reports" will be sent on a monthly basis to schools
that submit recalculated EFCs, identifying the student by name,
address, and Social Security number, and giving the transaction
number, the processing date, and the EFCs recalculated by the
school and by the processing system. Notification of recalculation is
also given on the hard-copy roster, abbreviated data tape, and the
full data tape, for schools receiving rosters and tapes. You must
resolve any discrepancies between an EFC that you calculated and
the EFC calculated by the CPS to ensure that the same data was used
to calculate the EFC. (If your school uses rosters and tapes, refer to
the instructions provided in the "Dear Colleague" letter for that
The letter "C" printed next to the EFC indicates that there are
certain comments requiring further action by the school. For
example, if the CPS determines through either of the Loan Default
Matches that the student is in default on a federal student loan, this
flag (C) will be printed in addition to the appropriate comment. The
flag is printed if the loan default, Selective Service, Department of
Justice, Social Security Administration or INS matches produce
information requiring resolution by the school.
The comments that are printed in Part 1 of the SAR are identified by
numbers in the processing system. For instance, comment 141 is the
paragraph that is printed if the student needs to submit proof of
citizenship status. Many FAAs are familiar with these numbers,
which are listed in the Applicant Data Tape record description
provided to schools receiving data tapes, the Federal Student
Financial Aid Handbook, the GES User's Guide, and the SAR User's
Guide. As a convenience to these FAAs, the numbers of all the
comments included in the SAR will be printed in the "FAA
[[The chart entitled, "Reference Chart: filing a financial aid
application," on page 55 is currently unavailable for viewing.
Please reference your paper document for additional
94-95 Application Deadlines
A regular FAFSA, A RENEWAL FAFSA, (or a Correction FAFSA
filed as a first-time application) must be received by the application
processor no later than May 1, 1995.
If the student files a CORRECTION FAFSA after filing an initial
application, the Correction FAFSA must be received by the
application processor no later than July 31, 1995.
If the student needs to make SAR CORRECTIONS, the SAR must
be received by the application processor no later than July 31, 1995.
A student may request a DUPLICATE SAR by telephone or in
writing through July 31, 1995.
To establish eligibility for a Federal Pell Grant, the student must
either SUBMIT A VALID SAR to the schools financial aid office
or CERTIFY HIS OR HER FINAL, CORRECT APPLICATION
INFORMATION*7* while he or she is still enrolled for that award
year, but no later than June 30, 1995.
A student whose application information is being VERIFIED may
be given up to 60 days after his or her last day of enrollment to
submit the SAR to the school or certify the application
information.*7* However, the verification extension cannot extend
beyond August 28, 1995.
*7* Application information from the federal Central Processing
System that the school receives in the form of a paper roster or
printout from an electronic tape, cartridge, or EDE. To establish
eligibility for a Federal Pell Grant, the student must sign the final,
correct application information on the printout by the relevant
deadline date above. The school may set an earlier deadline for
students to submit paperwork for initial application or changes to be
made through EDE.