AwardYear: 1994-1995 Edition: PostSecondary Part: 2 - - The Application Process for Financial Aid SectionNumber: SectionTitle: Feedback from the Processing System PageNumbers: 52-56 The federal processing system will identify changes that have been made by an FAA (such as dependency overrides and recalculations) by printing comments on the SAR and on other output documents. This will be helpful if the student has submitted more than one application. In particular, you will need to know if a transfer student's information has been changed by a financial aid administrator at another school. For instance, it is possible that a student will submit applications both as a dependent and as an independent student during the same award year. This will usually happen where the student sends an application as a dependent student, and the FAA later determines that the student should be considered an independent student due to unusual circumstances and has the student fill out a Correction FAFSA. The processing system will accept both applications, and produce valid SARs for both situations. However, for 1994-95 there should be fewer cases where a student files both an original and Correction FAFSA since a student's dependency status may be changed on the SAR. The FAA should be careful that the correct information is used for the student for that payment period. Only the correct SAR may be submitted for a single payment period for Federal Pell Grant payments, and the dependency status on that SAR must match the dependency status in the school's records for that student. In addition, any corrections made to the SAR information must be made on Part 2 of the SAR with the correct dependency status. Also keep in mind that a new student may have applied to other schools as well as your own, and may present a SAR that is the result of a dependency override at one of those schools. Before you pay the student based on that SAR, you must determine whether the student would be considered independent at your school, and document that decision in the student's file. [[The illustration on page 53 is currently unavailable for viewing. Please reference your paper document for additional information.]] The CPS will identify a SAR that is the result of a DEPENDENCY OVERRIDE by printing a comment in the eligibility letter to the student (Part 1). In addition, the letter "I" will be printed next to Dependency Override in the "FAA Information" section of the SAR. The name of the school that entered the override code will appear in the "College Name" field on Part 1 and Part 2 of the SAR. The school of record will also receive notification that the dependency override has been used, either on the hard copy roster, abbreviated data tape, or the full data tape. A SAR that has been reprocessed based on an FAA's RECALCULATION OF THE EFC or ADJUSTMENT OF A DATA ELEMENT USING PROFESSIONAL JUDGEMENT will have a comment to that effect on Part 1 of the SAR. The SAR will also have an "R" (for a recalculation) or an "A" (for an adjustment) printed in the "FAA Information" section. Cumulative "confirmation reports" will be sent on a monthly basis to schools that submit recalculated EFCs, identifying the student by name, address, and Social Security number, and giving the transaction number, the processing date, and the EFCs recalculated by the school and by the processing system. Notification of recalculation is also given on the hard-copy roster, abbreviated data tape, and the full data tape, for schools receiving rosters and tapes. You must resolve any discrepancies between an EFC that you calculated and the EFC calculated by the CPS to ensure that the same data was used to calculate the EFC. (If your school uses rosters and tapes, refer to the instructions provided in the "Dear Colleague" letter for that service.) The letter "C" printed next to the EFC indicates that there are certain comments requiring further action by the school. For example, if the CPS determines through either of the Loan Default Matches that the student is in default on a federal student loan, this flag (C) will be printed in addition to the appropriate comment. The flag is printed if the loan default, Selective Service, Department of Justice, Social Security Administration or INS matches produce information requiring resolution by the school. The comments that are printed in Part 1 of the SAR are identified by numbers in the processing system. For instance, comment 141 is the paragraph that is printed if the student needs to submit proof of citizenship status. Many FAAs are familiar with these numbers, which are listed in the Applicant Data Tape record description provided to schools receiving data tapes, the Federal Student Financial Aid Handbook, the GES User's Guide, and the SAR User's Guide. As a convenience to these FAAs, the numbers of all the comments included in the SAR will be printed in the "FAA Information" section. [[The chart entitled, "Reference Chart: filing a financial aid application," on page 55 is currently unavailable for viewing. Please reference your paper document for additional information.]] 94-95 Application Deadlines A regular FAFSA, A RENEWAL FAFSA, (or a Correction FAFSA filed as a first-time application) must be received by the application processor no later than May 1, 1995. If the student files a CORRECTION FAFSA after filing an initial application, the Correction FAFSA must be received by the application processor no later than July 31, 1995. If the student needs to make SAR CORRECTIONS, the SAR must be received by the application processor no later than July 31, 1995. A student may request a DUPLICATE SAR by telephone or in writing through July 31, 1995. To establish eligibility for a Federal Pell Grant, the student must either SUBMIT A VALID SAR to the schoolÂ’s financial aid office or CERTIFY HIS OR HER FINAL, CORRECT APPLICATION INFORMATION*7* while he or she is still enrolled for that award year, but no later than June 30, 1995. A student whose application information is being VERIFIED may be given up to 60 days after his or her last day of enrollment to submit the SAR to the school or certify the application information.*7* However, the verification extension cannot extend beyond August 28, 1995. *7* Application information from the federal Central Processing System that the school receives in the form of a paper roster or printout from an electronic tape, cartridge, or EDE. To establish eligibility for a Federal Pell Grant, the student must sign the final, correct application information on the printout by the relevant deadline date above. The school may set an earlier deadline for students to submit paperwork for initial application or changes to be made through EDE. |