Maintained for Historical Purposes

This resource is being maintained for historical purposes only and is not currently applicable.

Verification Status Codes

AwardYear: 1996-1997
ChapterNumber: 3
ChapterTitle: Completing the Verification Process
Section: Verification Status Codes
PageNumber:


[Reporting verification status]]
When you disburse a Federal Pell Grant award, you must report the
student's verification status when you report the payment to ED.
Proper reporting shows that the verification procedures have been
followed and allows ED to gather information on the impact and
effectiveness of the verification requirements. The codes for
reporting verification status are discussed in detail below.

NOTE THAT THIS REPORTING REQUIREMENT APPLIES
EVEN IF THE STUDENT'S APPLICATION WAS NOT
SELECTED FOR VERIFICATION.


N--Not Selected by the CPS

The CPS did not select the applicant, and you did not verify any
items. (If verification wasn't required, but you verified some of the
student's information anyway, you would not use the "N" code.
Instead, you would use one of the other codes, as appropriate.)


A--Accurate

The application was verified and was accurate. You paid on that
data.


W--Without Documentation

Verification is required, but the applicant has not yet completed the
process. A first disbursement has been made. Verification MUST be
completed before the next disbursement may be made. When you
make that disbursement, you must enter a different verification code
on that student's next document/record to reflect the verification
status under which the student was finally awarded.

[[Award canceled if "W" code remains at the end of processing]]
If a student's Federal Pell data record still shows a "W" code after the
Pell verification deadline has passed, that student's award eligibility
will be dropped, or "zeroed out," from the Federal Pell payment
system. The school will not receive Pell funds for the student and
must repay any funds already disbursed in accordance with the
overpayment procedures detailed in Chapter Five.


T--Tolerance

[[Use the "T" code when tolerance or exclusion applies]]
The application was verified and found to be incorrect. However,
the discrepancy was within the tolerance, and the student was paid
based on the uncorrected application data. (See the "Tolerance
Option Instead of Correcting" section in this chapter.) This code also
applies to applicants who are exempt from verification under one of
the allowable exclusions. (See the "Verification Exclusions" section
of Chapter One.)


C--Calculated

The SAR was verified and found to be incorrect. You recalculated
the EFC and determined that the recalculated award would be the
same or higher than the original award. You paid based on the
original EFC, without requiring the SAR to be corrected and
reprocessed. (If you choose to pay the higher award according to the
recalculated EFC, the SAR MUST be corrected and reprocessed
using an "R" code. If your calculation is wrong, you will be liable
for any overpayment.)


R--Reprocessed

The SAR was verified and found to be incorrect; it was corrected and
reprocessed for that reason. You paid the applicant based on the
reprocessed SAR.

If a student makes additional errors in correcting and the reprocessed
SAR is still not valid for payment, you must have the student make
the corrections, and the SAR must again be reprocessed. The "R"
code still applies. (If the additional errors fall within the tolerance,
the applicant may receive payment without the application being
reprocessed again. In this case, use the "T" code.)

[[Don’t use "R" code for an 01 transaction]]
You should also use an "R" code if the applicant voluntarily
corrected the application and had it reprocessed without being
required to do so. An "R" code applies only to an application that
has been corrected and reprocessed. You should never use the "R"
code on the output of a student's original application (also called
an 01 transaction).


S--Selected, Not Verified

The application was selected for verification but was not verified
either because you have already verified at least 30 percent of your
total applications for federal student assistance or because you are
participating in the QA Program (see page 2).

Last Modified: 02/08/1998