Maintained for Historical Purposes

This resource is being maintained for historical purposes only and is not currently applicable.

Title IV Reporting Requirements

PublicationDate: 7/1/95
ChapterNumber: 6
ChapterTitle: Title IV Reporting Requirements
SectionNumber: 1
SectionTitle: Non-Campus-Based Program Reporting
PageNumbers: 203-220


((Executive Summary))
All institutions are responsible for submitting required reports in an
accurate and timely manner. There are major reporting requirements
for the Federal Pell Grant Program, the campus-based programs, the
Federal Direct Loan Program, and the Federal Family Education
Loan (FFEL) Program. While some of these required reports are
specific to certain Title IV programs, others are more general and
include more than one program under a single reporting umbrella.

This chapter begins with a discussion of reports that are unique to
non-campus-based Title IV programs, then addresses campus-based
programs in an overview of the Fiscal Operations Report and
Application to Participate (FISAP). The Department of Education
Payment Management System (ED/PMS) reports, audits, and
program reviews are covered later in this chapter.

((Key Terms))
A-128 audit
A-133 audit
Accounts Receivable Management Group (ARMG)
ACH/EFT
Audit Guide
batch
closed award
compliance audit
Corrective Action Plan (CAP)
EDExpress
ED/PMS
ED/PMS 272 Report
Electronic Data Exchange (EDE)
Electronic Payment Voucher (EPV)
Electronic Processed Payment Voucher (EPPV)
Electronic Statement of Account (ESOA)
federal audit
FEDWIRE
Financial Services (FS)
Fiscal Operations Report and Application to Participate (FISAP)
Floppy Disk Data Exchange (FDDE)
General Electronic Support (GES)
Institutional Payment Summary (IPS)
Institutional Student Information Record (ISIR)
IPS Batch Report
Level of Expenditure (LOE)
Monthly Electronic Reporting System (MEERS)
National Student Loan Data System (NSLDS)
Office of Management and Budget (OMB)
open award
Pell Grant Recipient and Financial Management System (PGRFMS)
Program Determination Letter (PDL)
program review
Recipient Data Exchange (RDE)
reconciliation
Regional Inspector General for Audit (RIGA)
Single Audit Act
State Postsecondary Review Entity (SPRE)
Statement of Account (SOA)
Student Aid Report (SAR)
Student Payment Summary (SPS)
Student Status Confirmation Report (SSCR)


6.1 Non-Campus-Based Program Reporting

The U. S. Department of Education (ED) requires schools to submit
program-specific data for the Federal Pell Grant, Federal Direct
Loan, and Federal Family Education Loan (FFEL) Programs. In
addition, schools must report on these programs as part of their
annual compliance-audit reports. (See section 6.6.2.)

6.1.1 Federal Pell Grant Program Reporting

In accordance with Section 690.83 of the Federal Pell Grant
regulations, a school's financial aid office is responsible for
determining student eligibility for Federal Pell Grants, awarding
Federal Pell Grant funds, and authorizing the school's business office
to disburse (pay) the funds to students or credit students' accounts.
Once Federal Pell Grant funds have been disbursed or credited to a
student's account, a school is responsible for reporting the student
payment information to ED. This may be a function of a school's
financial aid office OR business office OR of both offices. The
Federal Pell Grant payment reporting process is illustrated in the
flowchart on page 267.

((PGRFMS))
Student payment information is reported to ED through the Pell
Grant Recipient and Financial Management System (PGRFMS).
PGRFMS enables ED to track a school's need for Federal Pell Grant
funds and adjust the school's funding authorization. The system also
provides documentation that allows the school to reconcile records of
expenditures reported to ED with the school's records of payments
made to students. (See section 6.1.1.4.)

((Statement of Account))
A school's authorization is the maximum amount of Federal Pell
Grant funds it may draw down from the ED Payment Management
System (ED/PMS) to cover payments to students. ED reports
authorizations to schools on a paper document called the Statement
of Account (SOA) or in an electronic format called the Electronic
Statement of Account (ESOA).*27*

((Pell Grant authorization))
At the beginning of each award year, schools receive an initial
authorization for the Federal Pell Grant Program. The initial
authorization is an estimate of the amount of Federal Pell Grant
funds a school will need to make first disbursements to students. As
the award year progresses, ED adjusts the school's authorization on
the basis of the actual number and amounts of Federal Pell Grant
awards reported to ED. To receive an adjusted authorization, a
school must regularly report student payment information to ED
through PGRFMS.

((Automated reporting))
Effective July 1, 1996, all institutions are required to submit Federal
Pell Grant payment information to ED in an automated format. (See
section 6.1.1.1.)

((Institutional Student Information Record (ISIR)))
Schools pay Federal Pell Grants to eligible students on the basis of a
valid Institutional Student Information Record (ISIR) or Student Aid
Report (SAR). An ISIR is a paper or computer-generated record
containing the results of data a student submits each year on the Free
Application for Federal Student Aid (FAFSA). (See section 1.2.)
ISIRs include the electronic ISIR and the full-data student rosters on
paper, magnetic tape, or cartridge. Schools receive paper, magnetic
tape, or cartridge if they participate in ED's Institution Applicant
Data Service.
((Paper rosters end as of 1996-97))
The paper ISIR will no longer be offered in 1996-97. A school
obtains the ISIR directly from ED's Central Processing System
(CPS). The electronic ISIR was formerly called the Electronic
Student Aid Report (ESAR). Effective July 1, 1995, the term "ISIR"
replaced "ESAR."

((Student Aid Report (SAR)))
A Student Aid Report (SAR) is a paper report containing the results
of data a student submits each year on the FAFSA. The SAR is sent
directly to the student from the CPS; the student may submit the
SAR to the school.

((Payment Voucher))
Through the 1995-96 award year, the SAR includes a Payment
Voucher, a separate piece of paper the school uses to manually report
Pell Grant payment information to ED. Beginning with the 1996-97
award year, the paper Payment Voucher will no longer be produced
as part of a SAR; the reporting must be done electronically.

((Transition to electronic payment process))
As of the date of publication of this book, the transition from paper
to electronic payment processing is nearly complete. Therefore, this
discussion of Federal Pell Grant Program reporting addresses
primarily automated systems. (Schools using paper Payment
Vouchers in the 1995-96 award year should refer to Chapter 4 of The
1995-96 Federal Student Financial Aid Handbook.)

6.1.1.1 Reporting Methods

((Automated methods))
A school may use one of three automated methods to report Federal
Pell Grant payment information: Electronic Data Exchange,
Recipient Data Exchange, or Floppy Disk Data Exchange. ED
provides each school with a detailed User's Guide for the automated
system it chooses to use. What follows are brief summaries of the
three systems. Although the method of automation may differ for
each system, all transmit the same required information.

6.1.1.1.1 Electronic Data Exchange (EDE)

Electronic Data Exchange (EDE), the most widely used automated
reporting method, greatly reduces the time involved in submitting
reports and receiving responses.

((Transmitting data))
EDE schools use a personal computer (PC) to enter and transmit
initial and revised payment data to ED. Information is transmitted
electronically by telephone line (modem) to ED's General Electronic
Support (GES) Network. GES carries the school's electronic
information to PGRFMS, where it is received and processed.
PGRFMS in turn transmits the processed data back to the school via
GES. As of the date of the publication of this edition of The Blue
Book, ED is negotiating the GES contract. The Title IV Wide Area
Network (Title IV WAN) will replace the GES Network.

((EDExpress))
EDE runs on a DOS-based PC software package called "EDExpress,"
which ED provides to schools without charge. In addition to
allowing schools to transmit Federal Pell Grant payment information
electronically, EDExpress has broader uses for schools participating
in Title IV programs. The software enables schools to transmit and
correct FAFSA data, receive electronic ISIRs, and package student
awards. Schools participating in the Federal Direct Loan Program
may also use EDExpress to manage that program.

6.1.1.1.2 Recipient Data Exchange (RDE)

((Transmitting data))
Recipient Data Exchange (RDE) enables schools to report Federal
Pell Grant payment information on a magnetic tape or cartridge.
Schools download payment data from their mainframe computers to
a tape or cartridge, then mail the tape or cartridge to PGRFMS. (A
signed transmittal form must accompany the tape or cartridge.)
PGRFMS processes the information and returns processed data to
schools in magnetic form. RDE is commonly used by schools with
large numbers of Federal Pell Grant recipients.

6.1.1.1.3 Floppy Disk Data Exchange (FDDE)

((Transmitting data))
Floppy Disk Data Exchange (FDDE) permits schools to submit
payment information to PGRFMS on 3.5-inch or 5.25-inch IBM-
compatible diskette. (A signed transmittal form must accompany the
diskette.) Processed payment data is returned to schools on diskette.
FDDE is recommended for schools that do not have access to the
automated data-processing resources required for EDE or RDE.

6.1.1.2 Student Payment Information Records

Under the former paper-based reporting system, schools used a
student-specific Payment Voucher (PV) to report payment
information for each Federal Pell Grant recipient. Under the
automated systems, the transmission mode is electronic rather than
manual, but the information reported is the same, and the
information flow to and from ED is the same.

((Electronic Payment Voucher (EPV)))
Information formerly reported on the paper Payment Voucher (PV)
and now contained in a student's Electronic Payment Voucher (EPV)
consists of:
- information about the school, including Pell institution ID number
and academic calendars;

- information about the student, including name, Social Security
Number, cost of attendance, Expected Family Contribution (EFC),
verification status, enrollment status, and dates of enrollment; and

- information about disbursement of Federal Pell Grant funds to the
student, including amount paid to date, remaining amount to be
paid, months in which remaining payment(s) will be made, and
which Federal Pell Grant calculation was used.

((Pre-coded EPV information))
Not all the information in a student's PV or EPV will be student
specific. One of the advantages of automated processing is that
information that applies to all students may be pre-coded in the
vouchers. For example, if the Pell institution ID number and
academic calendar are data elements that are the same for all of a
school's Federal Pell Grant recipients, they would be pre-coded.

((Transmitting payment information))
Once a school has collected required student payment information
and formatted the EPVs electronically, the EPVs are transmitted to
PGRFMS in a batch. The mode of transmission is EDE, RDE, or
FDDE.

((Receiving processed data))
PGRFMS returns processed payment data to schools in the same
electronic format in which they were transmitted. Processed
payment data include the original information contained in EPVs
submitted by the school and comments from PGRFMS about the
data. (See section 6.1.1.4.)

6.1.1.3 Institutional Payment Summary (IPS)

((Purposes of IPS))
The Institutional Payment Summary (IPS) establishes certain basic
demographic information about a school.

The IPS is not required to be submitted when reporting by automated
media. Refer to the applicable user's guide for each automated
medium for required data information.

A school may submit an IPS alone, without student payment
information, if:

- a school needs to meet a reporting requirement and has no new or
revised payment information to report or

- a school needs to revise demographic information about itself
contained in the IPS.

((Required reporting periods))
Schools must submit at least one batch of student data (paper and/or
automated payment vouchers) or only an IPS during each required
reporting period. The number of required reporting periods depends
on the dollar amount of a school's authorization for the previous
award year. Schools with prior-year authorizations of $750,000 or
less must report at least three times a year; schools with prior-year
authorizations above $750,000 must report at least six times a year.
(Date-specific required reporting periods are listed in Chapter 4 of
The 1995-96 Federal Student Financial Aid Handbook.)

((Deadline for reporting payments))
Schools may submit more than one batch of student data during each
reporting period, as long as there is enough new or revised student
payment information to warrant a separate, additional submission.
However, no more than 60 batches may be submitted during a given
award year. All payment information must be submitted by
September 30 following the end of the award year (for example,
September 30, 1996 for the 1995-96 award year).

More information about the IPS can be found in Chapter 4 of The
1995-96 Federal Student Financial Aid Handbook.

6.1.1.4 Processed Payment Information/IPS Batch Report

((Electronic Processed Payment Vouchers (EPPVs)))
Once a school has submitted a batch of PVs or EPVs to PGRFMS
and the data have been processed, the school will receive a batch of
Processed Payment Vouchers (PPVs) or Electronic Processed
Payment Vouchers (EPPVs). All schools will also receive paper
versions of the IPS and an IPS Batch Report by mail; EDE schools
will receive electronic versions of these reports in addition to the
paper versions.

PPVs or EPPVs will be placed in the following categories and coded
appropriately:

((Categories of PPVs or EPPVs))
- Accepted--The data were accepted as accurate. These processed
vouchers do not need to be resubmitted unless the award year data
change.

- Accepted with Assumptions--These processed vouchers are
incomplete. PGRFMS made certain assumptions to accept the
data. These processed vouchers must be reviewed and resubmitted
if corrections are needed.

- Duplicates--These records are duplicates of PVs or EPVs
previously accepted by ED. These processed vouchers do not
need to be resubmitted unless the award year data change.

- Rejected--The data are inconsistent or inaccurate and could not be
accepted for payment. Rejected vouchers may be retained in
PGRFMS files or returned to the school; they will be coded
accordingly. These vouchers must be corrected and resubmitted.

((Correcting PPVs or EPPVs))
Processed payment data must be reviewed carefully. If the
information for any student is wrong or if the information changes
during the award year, the school may need to correct the
information and resubmit the student's payment voucher; this should
be done WITH THE NEXT BATCH OF SUBMITTED PAYMENT
VOUCHERS OR EPVs. Corrected PPVs or EPPVs must be
submitted no later than the end of the reporting period following the
period in which the change occurred. Failure to submit reports on
time may result in fines and reduced Federal Pell Grant
authorizations.

((IPS Batch Report))
The IPS Batch Report from ED summarizes information about a
batch of Payment Vouchers or EPVs submitted to and processed by
PGRFMS. It tells a school:

- the number of Payment Vouchers or EPVs received in the batch,

- the status of PVs or EPVs processed by PGRFMS (accepted,
rejected, and so on),

- the total amount of Federal Pell Grant funds paid to date for
students in the batch,

- the dollar figure adjustments made to the school's payment data on
the basis of Payment Vouchers or EPVs that were accepted with
assumptions or rejected, and

- the net dollar figure change in the school's accepted student
payment data as a result of the particular batch.

((Reconciling IPS Batch Reports))
Each time a batch of processed information is received, schools
should use their processed payment data and IPS Batch Reports to
reconcile their institutional records. This practice allows schools to
detect any errors or omissions as they occur and to take action on
them in a timely manner.

6.1.1.5 Student Payment Summary (SPS)

The Student Payment Summary (SPS) is a paper report that lists the
data in ED's records for each Federal Pell Grant recipient for whom a
school submitted a Payment Voucher or EPV during the award year,
EXCLUDING duplicate vouchers and vouchers that were rejected
and, therefore, not retained by ED. An SPS is sent to schools at least
three times during the award year, as well as at the end of the award
year. The SPS enables schools to check their records and determine
if any changes or additions to student Payment Vouchers or EPVs
need to be reported to ED or if any corrections need to be made to
institutional records.

((Reconciling SPS with school records))
Schools should use the SPS to confirm that ED has received and
accepted student Payment Vouchers or EPVs for all Federal Pell
Grant recipients the school has paid through the date of the SPS.
Schools should also review their institutional student records to
verify that the Federal Pell Grant award amount authorized in the
student's financial aid file agrees with the payment amount made to
the student AND that these amounts agree with the payment amount
accepted by ED as shown on the SPS.

((Reporting adjustments))
Should any changes or additions be necessary, schools should submit
affected Processed Payment Vouchers or EPPVs to PGRFMS by the
usual transmission mode (EDE, RDE, or FDDE). Adjustments must
be reported no later than the end of the reporting period that
immediately follows the reporting period in which the change
occurred.

((Overaward Report))
If appropriate, ED will send schools a Pell Grant "Overaward
Report." This report lists any students who have received a Federal
Pell Grant for more than their scheduled awards by receiving
disbursements at two or more schools for the same academic year.
Each student overaward must be resolved between or among the
schools listed on the report. Please note that the first school to send
in payment information will receive credit for payment. The second
school's payment information will be rejected. Further problems can
ensue if the first school closes.

6.1.2 William D. Ford Federal Direct Loan Program Reporting

Schools participating in the William D. Ford Federal Direct Loan
Program (Direct Loan Program) perform a number of reporting
functions for the program. Because Direct Loans are disbursed
directly to students through their schools, schools must report
disbursements and other information on a regular basis. In this
respect, the Direct Loan Program is similar to the Federal Pell Grant
Program.

((Direct Loan Servicing Center))
Direct Loan schools send electronic reports and other
communications directly to the Direct Loan Servicing Center
(Servicing Center).

((Automated reporting))
With the exception of promissory notes and Direct PLUS Loan
combined applications/promissory notes (both of which are paper
documents), all reports transmitted by schools are electronically
formatted records. Many schools participating in the Direct Loan
Program use PC-based EDExpress software to administer the
program; others operate on a "mainframe-to-mainframe" basis with
the Servicing Center. Whatever a school's mode of operation, its
Direct Loan processing is accomplished via some type of automated
system.

Up to the point that Direct Loans are disbursed, most of a school's
communication with the Servicing Center may be handled by the
school's financial aid office. The following sections discuss
reporting functions that occur after loan disbursement and that may
be handled by a school office other than the financial aid office.

6.1.2.1 Monthly Reconciliation

Schools participating in the Direct Loan Program must reconcile
funds with the Servicing Center on a monthly basis. The
reconciliation process involves matching data maintained by the
school with data received by the Servicing Center. The matched data
are records that affect a school's Direct Loan cash balance. These
are:

((Records matched in reconciliation process))
- drawdowns (also called cash receipts or advances),

- returns of excess cash,

- actual disbursements to borrowers,

- actual disbursement cancellations, and

- adjustments to actual disbursements.

((Initiating reconciliation process))
Schools are responsible for initiating the reconciliation process with
the Servicing Center. A school does this by creating a reconciliation
file and electronically exporting it to the Servicing Center. A
reconciliation file contains all records that have not previously been
reconciled and that have a transaction date through the end of the
reconciliation period. The school's software reconciliation files
should also be reconciled to the school's accounting records.

((Reconciliation period))
A school designates a reconciliation period by selecting what is
called an "as-of-date." This is the ending date of the school's
reconciliation period, and it will occur on the same date each month.
All activity performed as of that date is subject to reconciliation and
should be reconciled by the end of the following reconciliation
period. The school can initiate monthly reconciliation any time
within 30 days of the end date of the reconciliation period.

For example, if a school's reconciliation period ends on the 15th day
of each month, all activity performed from January 16 to February
15 (including activity performed on both of those dates) should be
reconciled by March 15. The school could initiate the reconciliation
process any time between February 16 and March 15.

There may be items that are not reconciled before the next month's
reconciliation must begin. These unreconciled items will be included
in the next reconciliation. All of these items should reconcile in the
next month's reconciliation. This is similar to a bank statement in
that most records will reconcile, but because of timing differences or
rejections, not everything is reconciled the first time.

((Reconciliation files sent to Servicing Center))
The reconciliation file that a school creates and exports to the
Servicing Center contains three types of records. They are:

- the cash summary record, containing

- beginning balance,

- prior month's unreconciled total,

- net cash receipts,

- total actual disbursements,

- total actual disbursement cancellations,

- net adjustments to actual disbursements,

- net return of excess cash, and

- ending balance;

- the cash detail record, containing detail information for

- cash receipts and

- return of excess cash; and

- the loan detail record, containing detail information for

- actual disbursements,

- actual disbursement cancellations, and

- adjustments to actual disbursements.

((Servicing Center actions))
After receiving a reconciliation file from a school, the Servicing
Center compares the cash information (cash summary and cash detail
records) and detail loan records submitted by the school with the data
in its records. The Servicing Center then transmits to the school a
reconciliation acknowledgment file containing all records submitted
by the school that indicates whether each record reconciled with
(matched) the Servicing Center's data. A reconciliation
acknowledgment file is received by a school within 48 hours after
the Servicing Center receives the school's reconciliation file.

((Unreconciled records))
If there are unreconciled records, the school must review each
unreconciled record and, with the help of the Servicing Center,
determine why it did not reconcile. Some common reasons that
records fail to reconcile are:

- for loan detail records,

- the loan was never "booked," meaning that the Servicing Center
did not receive or rejected one or more of the following--the
promissory note, the origination record, or the disbursement
record, OR

- the disbursement, cancellation, or disbursement-adjustment
record was never sent to the Servicing Center;

- for cash detail records,

- the school did not enter a cash receipt transaction,

- the school did not enter a return of excess cash transaction, or

- the school combined all cash receipts for the month into one
cash receipt record.

((Correcting unreconciled records))
After correcting the errors and sending the corrections to the
Servicing Center, the school should transmit another (corrected)
reconciliation file for the same reconciliation period to the Servicing
Center. The Servicing Center repeats the process of comparing the
school's records with its records, then returning the school's records
to the school indicating whether they reconciled. If reconciliation is
not achieved and, if time does not permit further attempts that period
to reconcile, the unreconciled records will be included in the next
month's reconciliation. If schools have any questions, they should
call Direct Loan School Relations at 1-800-848-0978.

6.1.2.2 Student Status Confirmation Report (SSCR)

Schools are required to report the enrollment status of Direct Loan
student borrowers to the Servicing Center on a regular basis.

At least twice each year, schools will receive an electronic Student
Status Confirmation Report (SSCR) from the Servicing Center.
However, starting in January 1996, NSLDS will transmit SSCRs to
schools. Schools will have the option of receiving SSCRs every 60
days when the NSLDS's SSCR function is operational. For further
information on the role of NSLDS as a database on Title IV loan and
grant payment, including Direct Loans, see section 6.1.4.

((Confirming student enrollment))
The SSCR indicates the status of Direct Loan student borrowers
attending the school. The school reviews the SSCR, updates it on the
basis of its current enrollment records, and must transmit the
completed report electronically to the Servicing Center within 30
days of receiving it.

The SSCR is not the only required means of submitting updated
enrollment information to the Servicing Center. If a student's
enrollment status changes and the school will not be submitting its
next SSCR within the next 60 days, the school must notify the
Servicing Center of the status change within 30 days.

6.1.2.3 Exit Counseling Reporting

During exit counseling, Direct Loan borrowers who withdraw,
graduate, or drop below half-time enrollment are required to update
information in a school's records concerning:

- name,

- address,

- Social Security Number,

- references,

- driver's license number and state of issuance, and

- name and address of expected employer (if known).

Schools are required to report this updated exit information to the
Servicing Center within 60 days of receiving it.

6.1.3 Federal Family Education Loan (FFEL) Program Reporting

Schools are required to report enrollment and other information
about Federal Family Education Loan (FFEL) Program student
borrowers on a regular basis.

6.1.3.1 Student Status Confirmation Report (SSCR)

The Student Status Confirmation Report (SSCR) reflects a school's
FFEL Program student borrower data. It is important that schools
complete the SSCR accurately and submit it in a timely manner.
Student enrollment information reported on the SSCR is used to
determine:

((Uses of SSCR))
- the beginning date of a borrower's grace period and

- the date that a borrower begins or resumes making scheduled loan
payments.

The SSCR contains information about students attending the school
who have borrowed under the FFEL Program AND students whose
parents have obtained Federal PLUS Loans on their behalf. It
includes borrowers who may have received loans to attend other
schools but whose attendance at the current school is the basis to
defer loan payments.

((Completing an SSCR))
Schools receive SSCRs from ED or loan guaranty agencies at least
twice a year. A school will receive an SSCR from each agency that
has guaranteed loans or deferred loan payments for the school's
student and parent borrowers. The school must review each SSCR,
update it on the basis of its current enrollment records, and return the
completed report within 30 days of receiving it. SSCR reporting
may be accomplished by manual or electronic methods, depending
on the school's electronic capabilities and methods offered by
guaranty agencies.

When the National Student Loan Data System (NSLDS) becomes
operational (see section 6.1.4), it will assume the role of sending
SSCRs to schools. At the time this book was printed, it was expected
that the first reports generated by the NSLDS (instead of by guaranty
agencies) would come out in November 1995. Schools are expected
to complete the first report received from NSLDS, if possible, but
will be allowed until March 1996 to obtain and set up all necessary
equipment to complete them. Beginning in March 1996, reports will
be returned directly to ED for updating the NSLDS database.

SSCRs will be sent electronically or on tape or diskette when the first
reports are generated by the NSLDS. Schools must return the
October and February reports; they may choose to receive (but may
or may not return as they wish) four additional reports sent in April,
June, August, and December.

((Reporting enrollment status changes))
There is also another requirement for submitting updated enrollment
information. If a student's enrollment status changes and the school
will not be submitting its next SSCR within the next 60 days, the
school must notify the guaranty agency or lender of the status change
within 30 days. Status changes must be reported if an FFEL
Program student borrower or student on whose behalf a Federal
PLUS Loan was made:

- enrolls at the school then subsequently ceases to be enrolled on at
least a half-time basis;

- is accepted for enrollment at the school but fails to enroll on at
least a half-time basis; or

- enrolls at the school on a full-time basis then subsequently ceases
to be enrolled on a full-time basis.

6.1.3.2 Exit Counseling Reporting

Shortly before FFEL Program student borrowers withdraw, graduate,
or drop below half-time enrollment, they are required to update
information in a school's records concerning:

- name,

- address,

- Social Security Number,

- references,

- driver's license number and state of issuance, and

- name and address of expected employer.

Schools are required to report this updated exit information to the
student's guaranty agency within 60 days of receiving it.

6.1.4 National Student Loan Data System (NSLDS)

In 1994, ED began implementing the National Student Loan Data
System (NSLDS), the first national database for Title IV loan and
grant programs. NSLDS contains data on recipients from:

((Programs included in NSLDS))
- the Federal Family Education Loan (FFEL) Program,

- the William D. Ford Federal Direct Loan Program,

- the Federal Perkins Loan Program (including National Direct,
National Defense, and Income Contingent Loans),

- the Federal Pell Grant Program, and

- the Federal Supplemental Educational Opportunity Grant
(FSEOG) Program.

((Submitting data to NSLDS))
Information is submitted to NSLDS by guaranty agencies (FFEL
Program), schools (FFEL, Federal Direct Loan, Federal Perkins
Loan, and FSEOG Programs), the Direct Loan Servicing Center, and
ED. A Dear Colleague Letter (CB-94-20, August 1994) giving
detailed specifications on submitting data to NSLDS was sent to all
schools that have active Federal Perkins Loans and/or that participate
in the FSEOG Program. These schools were required to begin
submitting data on these programs to NSLDS no later than August
31, 1995. Schools are not currently required to submit data to
NSLDS for FFEL Program loans, Direct Loans, or Federal Pell
Grants. Schools will have NSLDS reporting requirements for Direct
Loans and FFEL once Phase III of NSLDS is implemented. (See
Dear Colleague Letter CB-94-20.)

((Uses for NSLDS data))
NSLDS provides a flexible, accessible, and comprehensive database
of Title IV information that can be used for a wide range of research
and reporting purposes. Once the system is fully operational,
NSLDS will replace procedures such as the Student Status
Confirmation Report (SSCR) and financial aid transcript (FAT).
NSLDS will be available to schools through ED's General Electronic
Support (GES) Network. Later it will operate through the Title IV
Wide Area Network (Title IV WAN), which is currently in
negotiations.

((NSLDS telephone number))
Questions about NSLDS may be directed to the NSLDS Customer
Service Center between 7 a.m. and 7 p.m. (ET) except federal
holidays. The telephone number is 1-800-999-8219.


*27* Please note that now business officers periodically will receive
an SOA.

Last Modified: 06/30/1995