This assessment provides you with an opportunity to review and evaluate your procedures regarding Satisfactory Academic Progress (SAP). If you identify areas requiring corrective action, we recommend that you complete an Action Plan.
SAP Activity 1: SAP File Review Worksheet
Please note the regulatory citations are referenced in the middle column of the assessment. Click on the link to view any of the regulatory references. If you link to a blank CFR page that states, "Need Assistance?" please right click on the link in the Regulatory Link column and select open in a new Tab.
|Satisfactory Academic Progress
|Administrative Capability 34 CFR 668.16(e)
34 CFR 668.2
34 CFR 668.16
34 CFR 668.32
34 CFR 668.34
|Student Eligibility 34 CFR 668.32(f)
||A Guide To Creating A Policies and Procedures Manual, Introduction and Section 1
Satisfactory Academic Progress Policy 34 CFR 668.34
SAP Policy required elements
- The policy must be at least as strict (both qualitatively/pace and quantitatively/GPA, see below) as the policy the institution
- The policy provides for consistent application of standards to all students within categories of students, e.g., fulltime, part-time, undergraduate, and graduate students, and must apply equally to all educational programs established by the institution
- GPA or other comparable assessment measured against a norm (aka qualitative measure, at least a “C” or equivalent)
- The pace at which a student must progress to complete the program within the maximum timeframe—150% of the published length of the program (aka quantitative measure)
- Process for Incompletes, Withdrawals, Repetitions, and transfer of credit from other schools
- Frequency of SAP evaluation—must include evaluation at the end of each payment period for programs of one year or less. For all other programs, annual reviews which must correspond with the end of each payment period.
- SAP Warning (applicable only if school's policy places student on Financial Aid Warning) Status normally assigned a student failing to make SAP
- SAP Probation (applicable only if school's policy places student on Financial Aid Probation) Status assigned a student who fails to make SAP but successfully appeals
- SAP Appeal (applicable only if school's policy places student on Financial Aid Probation. Student must appeal before probation granted.) A process by which a student who is not meeting SAP standards petitions the school for reconsideration of Title IV eligibility.
- Process for Schools that evaluate SAP at the end of each payment period (optional for programs of more than one year)
- Process for Schools that evaluate SAP annually or less frequently than the end of each payment period
- SAP Notifications (Procedures for notifying students of not meeting SAP requirements)
|SAP Activity 1: SAP File Review Worksheet