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Subject: Notice; 2013-2014 Deadline Dates for Reports and Other Records

Publication Date: July 8, 2013

Posted Date: July 8, 2013

Subject: Notice; 2013-2014 Deadline Dates for Reports and Other Records

FR Type: Notice


[Federal Register Volume 78, Number 130 (Monday, July 8, 2013)]
[Notices]
[Pages 40731-40735]
From the Federal Register Online via the Government Printing Office [www.gpo.gov]
[FR Doc No: 2013-16331]


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DEPARTMENT OF EDUCATION

Deadline Dates for Reports and Other Records Associated With the 
Free Application for Federal Student Aid (FAFSA), the Federal Pell 
Grant Program, the William D. Ford Federal Direct Loan Program, the 
Teacher Education Assistance for College and Higher Education (TEACH) 
Grant Program, and the Iraq and Afghanistan Service Grant Program for 
the 2013-2014 Award Year

AGENCY: Federal Student Aid, Department of Education.

ACTION: Notice.

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    Catalog Federal Domestic Assistance (CFDA) Numbers: 84.007 Federal 
Supplemental Educational Opportunity Grant Program (FSEOG); 84.033 
Federal Work Study Program (FWS); 84.038 Federal Perkins Loan Program; 
84.063 Federal Pell Grant Program; 84.268 William D. Ford Federal 
Direct Loan Program; 84.379 TEACH Grant Program; 84.408 Iraq and 
Afghanistan Service Grant Program.
SUMMARY: The Secretary announces deadline dates for the receipt of 
documents and other information from applicants and institutions 
participating in certain Federal student aid programs authorized under 
title IV of the Higher Education Act of 1965, as amended (HEA), for the 
2013-2014 award year. The Federal student aid programs covered by this 
deadline date notice are the Federal Pell Grant, William D. Ford 
Federal Direct Loan (Direct Loan), Teacher Education Assistance for 
College and Higher Education (TEACH) Grant, and Iraq and Afghanistan 
Service Grant programs.
    These programs, administered by the U.S. Department of Education 
(Department), provide financial assistance to students attending 
eligible postsecondary educational institutions to help them pay their 
educational costs.
    Deadline and Submission Dates: See Tables A and B at the end of 
this notice.

Table A--Deadline Dates for Students To Submit a Free Application for 
Federal Student Aid (FAFSA) and for Students To Ensure the Receipt of 
Institutional Student Information Records (ISIRs) or Student Aid 
Reports (SARs) by Institutions for the 2013-2014 Award Year

    Table A provides information and deadline dates for receipt of the 
Free Application for Federal Student Aid (FAFSA), corrections to and 
signatures for the FAFSA, ISIRs, and SARs, and verification documents.
    The deadline date for the receipt of a FAFSA by the Department's 
Central Processing System is June 30, 2014, regardless of the method 
that the applicant uses to submit the FAFSA. The deadline date for the 
receipt of a signature page for the FAFSA (if required), correction, 
notice of change of address or school, or request for a duplicate SAR 
is September 20, 2014. Verification documents must be received by the 
institution no later than 120 days after the student's last date of 
enrollment for the 2013-2014 award year or September 27, 2014, 
whichever is earlier. As a reminder, verification is not required for 
unsubsidized Direct Stafford Loans and PLUS Loans, TEACH Grants, and 
Iraq and Afghanistan Service Grants.
    For all Federal student aid programs, an ISIR or SAR for the 
student must be received by the institution no later than the student's 
last date of enrollment for the 2013-2014 award year or September 27, 
2014, whichever is earlier. As a reminder, a FAFSA must be submitted 
for the dependent student for whom a parent has applied for a Direct 
PLUS Loan.
    For all Federal student aid programs except for (1) Direct PLUS 
Loans that will be made to parent borrowers, and (2) Direct 
Unsubsidized Loans that will be made to dependent students who have 
been determined by the institution, pursuant to HEA section 479A(a), to 
be eligible for such a loan without providing parental information on 
the FAFSA, the ISIR or SAR must have an official expected family 
contribution (EFC) and must be received by the institution no later 
than the earlier of the student's last date of enrollment for the 2013-
2014 award year or September 27, 2014.
    For a student who is requesting aid through the Federal Pell Grant, 
FSEOG, FWS, and Federal Perkins Loan programs or for a student 
requesting Direct Subsidized Loans, who does not meet the conditions 
for a late disbursement under 34 CFR 668.164(g), a valid ISIR or SAR 
must be received no later than the student's last date of enrollment 
for the 2013-2014 award year or September 27, 2014, whichever is 
earlier. For a student meeting the conditions for a late disbursement 
for these programs, a valid ISIR or SAR must be received no later than 
the 180 days after the student withdrew or became ineligible or 
September 27, 2014, whichever is earlier.
    In accordance with 34 CFR 668.164(g)(4)(i), an institution may not 
make a late disbursement of title IV student assistance funds later 
than 180 days after the date of the institution's determination that 
the student was no longer enrolled. Table A provides that, to make a 
late disbursement of title IV student assistance funds, an institution 
must receive a valid ISIR or valid SAR no later than 180 days after its 
determination that the student was no longer enrolled, but not later 
than September 27, 2014.

Table B--Federal Pell Grant, Iraq and Afghanistan Service Grant, Direct 
Loan, and TEACH Grant Programs Submission Dates for Disbursement 
Information by Institutions for the 2013-2014 Award Year or Processing 
Year

    Table B provides the earliest submission and deadline dates for 
institutions to submit Federal Pell Grant, Iraq and Afghanistan Service 
Grant, Direct Loan, and TEACH Grant disbursement records to the

[[Page 40732]]

Department's Common Origination and Disbursement (COD) System and 
deadline dates for an institution's request for administrative relief 
if it cannot meet the established deadline for specified reasons.
    An institution must submit Federal Pell Grant, Iraq and Afghanistan 
Service Grant, Direct Loan, and TEACH Grant disbursement records, as 
applicable, no later than 15 days after making the disbursement or 
becoming aware of the need to adjust a student's previously reported 
disbursement. In accordance with 34 CFR 668.164(a), title IV funds are 
disbursed on the date that the institution: (a) Credits those funds to 
a student's account in the institution's general ledger or any 
subledger of the general ledger, or (b) pays those funds to a student 
directly. Title IV funds are disbursed even if an institution uses its 
own funds in advance of receiving program funds from the Secretary.
    An institution's failure to submit disbursement records within the 
required timeframe may result in the Secretary rejecting all or part of 
the reported disbursement. Such failure may result in an audit or 
program review finding or the initiation of an adverse action, such as 
a fine or other penalty for such failure, in accordance with subpart G 
of the General Provisions regulations in 34 CFR part 668.

Other Sources for Detailed Information

    We publish a detailed discussion of the Federal student aid 
application process in the 2013-2014 Federal Student Aid Handbook and 
in the 2013-2014 ISIR Guide.
    Additional information on the institutional reporting requirements 
for the Federal Pell Grant Program, Iraq and Afghanistan Service Grant 
Program, Direct Loan Program, and TEACH Grant Program is contained in 
the 2013-2014 Common Origin and Disbursement (COD) Technical Reference.
    You may access these publications by selecting the "iLibrary" 
link at the Information for Financial Aid Professionals Web site at: 
www.ifap.ed.gov.
    Applicable Regulations: The following regulations apply:
    (1) Student Assistance General Provisions, 34 CFR part 668.
    (2) Federal Pell Grant Program, 34 CFR part 690.
    (3) William D. Ford Direct Loan Program, 34 CFR part 685.
    (4) Teacher Education Assistance for College and Higher Education 
Grant Program, 34 CFR part 686.

FOR FURTHER INFORMATION CONTACT: Ian Foss, U.S. Department of 
Education, Federal Student Aid, 830 First Street, NE., Union Center 
Plaza, room 114I1, Washington, DC 20202-5345. Telephone: (202) 377-3681 
or by email: ian.foss@ed.gov.
    If you use a telecommunications device for the deaf (TDD) or text 
telephone (TTY), call the Federal Relay Service, toll free, at 1-800-877-8339.
    Accessible Format: Individuals with disabilities can obtain this 
document in an accessible format (e.g., braille, large print, 
audiotape, or compact disc) on request to the program contact person 
listed under FOR FURTHER INFORMATION CONTACT.
    Electronic Access to This Document: The official version of this 
document is the document published in the Federal Register. Free 
Internet access to the official edition of the Federal Register and the 
Code of Federal Regulations is available via the Federal Digital System 
at: www.gpo.gov/fdsys. At this site you can view this document, as well 
as all other documents of this Department published in the Federal 
Register, in text or Adobe Portable Document Format (PDF). To use PDF 
you must have Adobe Acrobat Reader, which is available free at the 
site.
    You may also access documents of the Department published in the 
Federal Register by using the article search feature at: 
www.federalregister.gov. Specifically, through the advanced search 
feature at this site, you can limit your search to documents published 
by the Department.

    Program Authority:  20 U.S.C. 1070a, 1070a-1, 1070b-1070b-4, 
1070g, 1070h, 1087a-1087j, and 1087aa-1087ii; 42 U.S.C. 2751-2756b.

    Dated: July 2, 2013.
James W. Runcie,
Chief Operating Officer, Federal Student Aid.

NOTE: CHART OMITTED -- SEE PDF FILE

\1\ The deadline for electronic transactions is 11:59 p.m. (Central Time) on the deadline date. Transmissions
  must be completed and accepted before 12:00 midnight to meet the deadline. If transmissions are started before
  12:00 midnight but are not completed until after 12:00 midnight, those transmissions do not meet the deadline.
  In addition, any transmission submitted on or just prior to the deadline date that is rejected may not be
  reprocessed because the deadline will have passed by the time the user gets the information notifying him or
  her of the rejection.
\2\ The date the ISIR/SAR transaction was processed by CPS is considered to be the date the institution received
  the ISIR or SAR regardless of whether the institution has downloaded the ISIR from its SAIG mailbox or when
  the student submits the SAR to the institution.
\3\ Although the Secretary has set this deadline date for the submission of verification documents, if
  corrections are required, deadline dates for submission of paper or electronic corrections and, for Federal
  Pell Grant and applicants selected for verification, deadline dates for the submission of a valid SAR or valid
  ISIR to the institution must still be met. An institution may establish an earlier deadline for the submission
  of verification documents for purposes of the campus-based programs and the Federal Direct Loan Program, but
  it cannot be later than this deadline date.

NOTE: CHART OMITTED -- SEE PDF FILE

\1\ A COD Processing Year is a period of time in which institutions are permitted to submit Direct Loan records
  to the COD System that are related to a given award year. For a Direct Loan, the period of time includes loans
  that have a loan period covering any day in the 2013-2014 award year.
\2\ Transmissions must be completed and accepted before 12:00 midnight (Eastern Time) to meet the deadline. If
  transmissions are started before 12:00 midnight but are not completed until after 12:00 midnight, those
  transmissions will not meet the deadline. In addition, any transmission submitted on or just prior to the
  deadline date that is rejected may not be reprocessed because the deadline will have passed by the time the
  user gets the information notifying him or her of the rejection.
\3\ Applies only to students enrolled in clock-hour and nonterm credit-hour educational programs.
Note: The COD System must accept origination data for a student from an institution before it accepts
  disbursement information from the institution for that student. Institutions may submit origination and
  disbursement data for a student in the same transmission. However, if the origination data is rejected, the
  disbursement data is rejected.

[FR Doc. 2013-16331 Filed 7-5-13; 8:45 am]
BILLING CODE 4000-01-P]
 


Last Modified: 07/07/2013