Publication Date: August 8, 2008
Page Numbers: 46253–46254
Summary: Privacy Act of 1974; Computer
Posted on 08-08-2008
[Federal Register: August 8, 2008 (Volume 73, Number 154)]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
DEPARTMENT OF EDUCATION
Privacy Act of 1974; Computer Matching Program
AGENCY: Department of Education.
ACTION: Notice--computer matching between the U.S. Department of
Education and the Social Security Administration.
SUMMARY: Pursuant to the Computer Matching and Privacy Protection Act
of 1988, Public Law 100-503, and the Office of Management and Budget
(OMB) guidelines on the conduct of computer matching programs, notice
is hereby given of the renewal of the computer matching program between
the U.S. Department of Education (ED) (recipient agency), and the
Social Security Administration (SSA) (source agency). This renewal of
the computer matching program between SSA and ED will become effective
as explained in this notice.
In accordance with the Privacy Act of 1974 (5 U.S.C. 552a), as
amended by the Computer Matching and Privacy Protection Act of 1988
(Pub. L. 100-503) (Privacy Act), Office of Management and Budget (OMB)
Guidelines on the Conduct of Matching Programs (54 FR 25818, June 19,
1989), and OMB Circular No. A-130, Transmittal Memorandum 4,
Management of Federal Information Resources (11/28/2000) we provide the
1. Names of Participating Agencies
The U.S. Department of Education and the Social Security
2. Purpose of the Match
The purpose of this matching program between ED and SSA is to
assist the Secretary of Education in her obligation to verify
immigration status and Social Security numbers (SSNs) under 20 U.S.C.
1091(g) and (p). The SSA will verify the issuance of an SSN to, and the
citizenship status of, those students and parents who provide their
SSNs in the course of applying for aid under a student financial
assistance program authorized under Title IV of the Higher Education
Act of 1965, as amended (HEA). Verification of this information by SSA
will help ED satisfy its obligation to ensure that individuals applying
for financial assistance meet eligibility requirements imposed by the
Verification by this computer matching program effectuates the
purpose of the HEA because it provides an efficient and comprehensive
method of verifying the accuracy of each individual's SSN and claim to
a citizenship status that permits that individual to qualify for Title
IV, HEA assistance.
3. Authority for Conducting the Matching Program
ED is authorized to participate in the matching program under
sections 484(p) (20 U.S.C. 1091(p)); 484(g) (20 U.S.C. 1091(g));
483(a)(7) (20 U.S.C. 1090(a)(7)); and 428B(f)(2) (20 U.S.C. 1078-
2(f)(2)) of the HEA.
The SSA is authorized to participate in the matching program under
section 1106(a) of the Social Security Act (42
U.S.C. 1306(a)) and the regulations promulgated pursuant to that
section (20 CFR part 401).
4. Categories of Records and Individuals Covered by the Match
The Federal Student Aid Application File (18-11-01), which contains
the information to determine an applicant's eligibility for Federal
student financial assistance, and the ED PIN Registration System of
Records (18-11-12), which contains the applicant's information to
receive an ED PIN, will be matched against SSA's Master Files of Social
Security Number Holders and SSN Applications System, SSA/OS, 60-0058,
which maintains records about each individual who has applied for and
obtained an SSN.
5. Privacy Impact Assessment
Section 208 of the E-Government Act of 2002 (44 U.S.C. 3501 note)
requires ED to conduct the following privacy impact assessment of this
The information collected by ED under the computer matching
agreement is the verification of SSNs by SSA and citizenship status as
recorded in SSA records, for the purpose of assisting ED to satisfy its
obligation to ensure that an individual applying for financial
assistance meets the requirements imposed under the HEA. This
verification is mandated by the HEA. The information obtained from SSA
by ED will only be used as provided for under Section X of the computer
matching agreement. Notice that ED verifies an individual's SSN through
a computer matching agreement with agencies such as SSA is provided to
individuals in the Privacy and Security section of the Free Application
for Federal Student Aid (FAFSA), and in Federal student loan program
forms; submission of a FAFSA and participation in the Federal student
loan programs are voluntary. The information obtained from SSA under
the computer matching agreement will be secured pursuant to the
procedures described in Section IX of the computer matching agreement.
No new system of records is being created for this collection because,
as noted in the computer matching agreement, routine uses permitting
the disclosure of records to allow for the verification of SSNs are
already included in the Systems of Records Notices for Federal student
aid programs. Thus, this collection comports with applicable Privacy
Act standards and section 208.
6. Effective Dates of the Matching Program
This matching program must be approved by the Data Integrity Board
of each agency. The computer matching agreement will become effective
on: (1) October 10, 2008; (2) 40 days after the approved agreement and
report on the matching program are sent to Congress and OMB (or later
if OMB objects to some or all of the agreement) unless OMB waives 10
days of this 40-day period for compelling reasons shown, in which case
30 days after transmission of the report to Congress and OMB; or (3) 30
days after publication of this notice in the Federal Register,
whichever date is latest.
The matching program will continue for 18 months after the
effective date and may be extended for an additional 12 months
thereafter, if the conditions specified in 5 U.S.C. 552a(o)(2)(D) have
7. Address for Receipt of Public Comments or Inquiries
Individuals wishing to comment on this matching program, or to
obtain additional information about the program, including a copy of
the computer matching agreement between ED and SSA, should contact
Marya Dennis, Management and Program Analyst, U.S. Department of
Education, Union Center Plaza, 830 First Street, NE., Washington, DC
20202-5454. Telephone: (202) 377-3385. If you use a telecommunications
device for the deaf (TDD), call the Federal Relay Service (FRS), toll
free, at 1-800-877-8339.
Individuals with disabilities can obtain this document in an
alternative format (e.g., Braille, large print, audiotape, or computer
diskette) on request to the contact person listed in the preceding
Electronic Access to This Document
You can view this document, as well as all other documents of this
Department published in the Federal Register, in text or Adobe Portable
Document Format (PDF) on the Internet at the following site:
To use PDF you must have Adobe Acrobat Reader, which is available
free at this site. If you have questions about using PDF, call the U.S.
Government Printing Office (GPO), toll free, at 1-888-293-6498; or in
the Washington, DC, area at (202) 512-1530.
Note: The official version of this document is the document
published in the Federal Register. Free Internet access to the
official edition of the Federal Register and the Code of Federal
Regulations is available on GPO Access at: www.gpoaccess.gov/nara/
Dated: August 5, 2008.
James F. Manning,
Deputy Chief Operating Officer, Federal Student Aid.
[FR Doc. E8-18352 Filed 8-7-08; 8:45 am]
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