Publication Date: January 2, 2008
Page Numbers: 174-177
Summary: System of Records--Electronic Cohort Default Rate Appeals (eCDR
Posted on 01-02-2008
[Federal Register: January 2, 2008 (Volume 73, Number 1)]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
DEPARTMENT OF EDUCATION
Privacy Act of 1974; System of Records--Electronic Cohort Default
Rate Appeals (eCDR Appeals)
AGENCY: Federal Student Aid, Department of Education.
ACTION: Notice of a new system of records.
SUMMARY: In accordance with the Privacy Act of 1974, as amended
(Privacy Act), the Department of Education (Department) publishes this
notice of a new system of records entitled ``Electronic Cohort Default
Rate Appeals (eCDR Appeals)''.
The eCDR Appeals system will be used to process institution of
higher education cohort default rate challenges and adjustment
requests. The eCDR Appeals system will also contain records regarding
borrowers who have applied for and received loans under the William D.
Ford Federal Direct Loan (Direct Loan) Program and the Federal Family
Education Loan (FFEL) Program. The Department seeks comment on the new
system of records described in this notice, in accordance with the
requirements of the Privacy Act.
DATES: We must receive your comments about this new system of records
on or before February 1, 2008.
The Department filed a report describing the new system of records
covered by this notice with the Chair of the Senate Committee on
Homeland Security and Governmental Affairs, the Chair of the House
Committee on Oversight and Government Reform, and the Administrator of
the Office of Information and Regulatory Affairs, Office of Management
and Budget (OMB) on December 27, 2007. This system of records will
become effective at the later date of--(1) The expiration of the 40-day
period for OMB review on February 5, 2008; or (2) February 1, 2008,
unless the system of records needs to be changed as a result of public
comment or OMB review.
ADDRESSES: Address all comments about this new system of records to
Donna Bellflower, Default Prevention and Management, Portfolio
Performance Management Staff, Federal Student Aid, U.S. Department of
Education, Union Center Plaza, 830 First Street, NE., room 84B2,
Washington, DC 20202-5353. If you prefer to send comments through the
Internet, use the following address: http://email@example.com">.
You must include the term ``eCDR Appeals'' in the subject line of
your electronic message.
During and after the comment period, you may inspect all comments
about this notice at the U.S. Department of Education in room 84B2,
Union Center Plaza, 8th Floor, 830 First Street, NE., Washington, DC,
between the hours of 8 a.m. and 4:30 p.m., Eastern time, Monday through
Friday of each week except Federal holidays.
Assistance to Individuals With Disabilities in Reviewing the Rulemaking Record
On request, we will supply an appropriate aid, such as a reader or
print magnifier, to an individual with a disability who needs
assistance to review the comments or other documents in the public
rulemaking record for this notice. If you want to schedule an
appointment for this type of aid, please contact the person listed
under FOR FURTHER INFORMATION CONTACT.
FOR FURTHER INFORMATION CONTACT: Donna Bellflower. Telephone number:
(202) 377-3196. If you use a telecommunications device for the deaf
(TDD), call the Federal Relay Service (FRS), toll free, at 1-800-877-8339.
Individuals with disabilities can obtain this document in an
alternative format (e.g., Braille, large print,audiotape, or computer diskette) on request to the contact person
listed in this section.
The Privacy Act (5 U.S.C. 552a(e)(4)) requires the Department to
publish in the Federal Register this notice of a new system of records
maintained by the Department. The Department's regulations implementing
the Privacy Act are contained in the Code of Federal Regulations (CFR)
in part 5b of title 34.
The Privacy Act applies to a record about an individual that is
maintained in a system of records from which individually identifying
information is retrieved by a unique identifier associated with each
individual, such as a name or Social Security number. The information
about each individual is called a ``record,'' and the system, whether
manual or computer-based, is called a ``system of records.''
The Privacy Act requires each agency to publish a system of records
notice in the Federal Register and to submit, whenever the agency
publishes a new system of records or makes a significant change to an
established system of records, a report to the Administrator of the
Office of Information and Regulatory Affairs, OMB. Each agency is also
required to send copies of the report to the Chair of the Committee on
Oversight and Government Reform of the House of Representatives, and to
the Chair of the Committee on Homeland Security and Governmental
Affairs of the Senate.
Electronic Access to This Document
You can view this document, as well as all other documents of this
Department published in the Federal Register, in text or Adobe Portable
Document Format (PDF) on the Internet at the following site: http://www.ed.gov/news/fedregister/index.html
To use PDF you must have Adobe Acrobat Reader, which is available
free at this site. If you have questions about using PDF, call the U.S.
Government Printing Office (GPO), toll free, at 1-888-293-6498; or in
the Washington, DC, area at (202) 512-1530.
Note: The official version of this document is the document
published in the Federal Register. Free Internet access to the
official edition of the Federal Register and the Code of Federal
Regulations is available on GPO Access at: http://www.gpoaccess.gov/nara.
Dated: December 27, 2007.
Lawrence A. Warder,Acting Chief Operating Officer, Federal Student Aid.
For the reasons discussed in the preamble, the Acting Chief
Operating Officer, Federal Student Aid, U.S. Department of Education
publishes a notice of a new system of records, to read as follows:
Electronic Cohort Default Rate Appeals (eCDR Appeals).
(1) Default Prevention and Management, Portfolio Performance
Management Staff, Federal Student Aid, U.S. Department of Education,
Union Center Plaza, 830 First Street, NE., room 84B2, Washington, DC
(2) Perot Systems, 2300 W. Plano Parkway, Plano, TX 75075.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The eCDR Appeals system contains records on borrowers who have
received loans under the William D. Ford Federal Direct Loan (Direct
Loan) Program and the Federal Family Education Loan (FFEL) Program.
Although the eCDR Appeals system contains information about
institutions associated with individuals, this system of records notice
pertains only to individuals protected under the Privacy Act of 1974,
CATEGORIES OF RECORDS IN THE SYSTEM:
The eCDR Appeals system contains records regarding: (1) Student/
borrower identifier information including Social Security number and
name; (2) loan information (e.g., last date of attendance, date entered
repayment, default date) for each student/borrower loan counted in the
cohort default rate of the institution of higher education submitting
the cohort default rate challenge or adjustment request; and (3)
documentation submitted by an institution of higher education or data
manager to support its data allegation (e.g., enrollment verification,
copies of cancelled checks, etc.).
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
20 U.S.C. 1082, 1085, 1094, 1099c.
The information contained in the records maintained in this system
is used for the following purposes:
(1) To allow institutions of higher education to electronically
challenge their draft cohort default rate data, and electronically
request an adjustment to their official cohort default rate data via an
uncorrected data adjustment or new data adjustment request;
(2) To allow data managers to electronically view and respond to
cohort default rate challenges and adjustment requests from
institutions of higher education. Note: Data managers are determined on
the basis of the holder of the loan. For FFEL Program loans held by the
lender or its guaranty agency, the guaranty agency is the data manager
for the purpose of the appeal. If the Department is the holder of the
FFEL Program loan, then the Department is the data manager. For Direct
Loans, the Direct Loan servicer is the data manager; and
(3) To allow Federal Student Aid to electronically view and respond
to cohort default rate challenges and adjustment requests from
institutions of higher education.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
The Department may disclose information contained in a record in
this system of records without the consent of the individual if the
disclosure is compatible with the purposes for which the record was
collected. The Department may make these disclosures on a case-by-case
basis, or, if the Department has complied with the computer matching
requirements of the Computer Matching and Privacy Protection Act of
1988, as amended, under a computer matching agreement.
(1) Program Disclosures. The Department may disclose records to the
institution of higher education or data manager responsible for
entering the loan information into the eCDR appeals system, in order to
obtain clarification or additional information to assist in determining
the outcome of the allegation.
(2) Disclosure for Use by Other Law Enforcement Agencies. The
Department may disclose information to any Federal, State, local, or
foreign agency, or other public authority responsible for enforcing,
investigating, or prosecuting violations of administrative, civil, or
criminal law or regulation if that information is relevant to any
enforcement, regulatory, investigative, or prosecutorial responsibility
within the receiving entity's jurisdiction.
(3) Enforcement Disclosure. In the event that information in this
system of records indicates, either on its face or in connection with
other information, a violation or potential violation of any applicable
statutory, regulatory, or legally binding requirement, the Department
may disclose the relevant
records to the appropriate agency, whether foreign, Federal, State,
Tribal, or local, charged with the responsibility of investigating or
prosecuting that violation or charged with enforcing or implementing
the statute, Executive order, rule, regulation, or order issued
(4) Litigation and Alternative Dispute Resolution (ADR) Disclosure.
(a) Introduction. In the event that one of the parties listed below
is involved in litigation or ADR, or has an interest in litigation or
ADR, the Department may disclose certain records to the parties
described in paragraphs (b), (c), and (d) of this routine use under the
conditions specified in those paragraphs:
(i) The Department or any of its components.
(ii) Any Department employee in his or her official capacity.
(iii) Any Department employee in his or her individual capacity if
the U.S. Department of Justice (DOJ) has been requested to or has
agreed to provide or arrange for representation for the employee.
(iv) Any Department employee in his or her individual capacity
where the Department has agreed to represent the employee.
(v) The United States where the Department determines that the
litigation is likely to affect the Department or any of its components.
(b) Disclosure to DOJ. If the Department determines that disclosure
of certain records to DOJ is relevant and necessary to litigation or
ADR, the Department may disclose those records as a routine use to DOJ.
(c) Adjudicative Disclosure. If the Department determines that it
is relevant and necessary to the litigation or ADR to disclose certain
records to an adjudicative body before which the Department is
authorized to appear, to an individual, or to an entity designated by
the Department or otherwise empowered to resolve or mediate disputes,
the Department may disclose those records as a routine use to the
adjudicative body, individual, or entity.
(d) Disclosure to Parties, Counsel, Representatives, or Witnesses.
If the Department determines that disclosure of certain records to a
party, counsel, representative, or witness is relevant and necessary to
the litigation or ADR, the Department may disclose those records as a
routine use to the party, counsel, representative, or witness.
(5) Freedom of Information Act (FOIA) and Privacy Act Advice
Disclosure. The Department may disclose records to DOJ or the OMB if
the Department concludes that disclosure would help in determining
whether particular records are required to be disclosed under the FOIA
or the Privacy Act.
(6) Contract Disclosure. If the Department contracts with an entity
to perform any function that requires disclosing records to the
contractor's employees, the Department may disclose the records to
those employees. Before entering into such a contract, the Department
shall require the contractor to maintain Privacy Act safeguards as
required under 5 U.S.C. 552a(m) with respect to the records in the
(7) Congressional Member Disclosure. The Department may disclose
the records of an individual to a member of Congress or the member's
staff in response to an inquiry from the member made at the written
request of that individual. The member's right to the information is no
greater than the right of the individual who requested the inquiry.
(8) Disclosure in the Course of Responding to Breach of Data. The
Department may disclose records to appropriate agencies, entities, and
persons when (1) it is suspected or confirmed that the security or
confidentiality of information in the eCDR Appeals system has been
compromised; (2) the Department has determined that as a result of the
suspected or confirmed compromise, there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security
or integrity of the eCDR Appeals system or other systems or programs
(whether maintained by the Department or by another agency or entity)
that rely upon the compromised information; and (3) the disclosure is
made to such agencies, entities, and persons who are reasonably
necessary to assist the Department in responding to the suspected or
confirmed compromise and in helping the Department prevent, minimize,
or remedy such harm.
DISCLOSURE TO CONSUMER REPORTING AGENCIES: None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
Records are maintained in a database on the Department's secure
servers and in other electronic storage media.
Records are retrieved by a unique institution of higher education
code number provided by the Department to participating institutions
and the borrower's Social Security number.
Access to the records is limited to authorized personnel only. All
physical access to the Department's site and to the site of the
Department's contractor where this system of records is maintained, is
controlled and monitored by security personnel who check each
individual entering the buildings for his or her employee or visitor
The computer system employed by the Department and by the
Department's contractors offers a high degree of resistance to
tampering and circumvention. This security system limits data access to
Department and contract staff on a ``need to know'' basis, and controls
an individual user's ability to access and alter records within the
system. All users of this system of records are given a unique user
identification. The Department's Federal Student Aid Information
policy. In addition, users are required to change their password at
least every 60 to 90 days in accordance with the Department's
information technology standards. At the principal site of the
Department's contractor in Plano, Texas, additional physical security
measures are in place and access is monitored 24 hours per day, 7 days
RETENTION AND DISPOSAL:
The records associated with an institution of higher education's
cohort default rate challenge or adjustment request are currently
unscheduled pending National Archives and Records Administration (NARA)
approval of a records retention schedule. Until a NARA-approved records
schedule is in effect, no records will be destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Appeals Team Lead, Default Prevention and Management, Portfolio
Performance Management Staff, U.S. Department of Education, Federal
Student Aid, Union Center Plaza, 830 First Street, NE., room 84B2,
Washington, DC 20202-5353.
If you wish to determine whether a record exists regarding you in
the system of records, contact the system manager. Your request must
meet the requirements of regulations in 34 CFR 5b.5, including proof of
RECORD ACCESS PROCEDURE:
If you wish to gain access to your record in the system of records,
contact the system manager at the address listed under, SYSTEM MANAGER
AND ADDRESS. Requests should contain
your full name, address, and telephone number. Your request must meet
the requirements of regulations in 34 CFR 5b.5, including proof of
CONTESTING RECORD PROCEDURE:
If you wish to contest the content of a record regarding you in the
system of records, contact the system manager. Your request must meet
the requirements of the regulations in 34 CFR 5b.7, including proof of
RECORD SOURCE CATEGORIES:
Information maintained in this system of records is obtained from
institutions of higher education and data managers, and the National
Direct Student Loan Data System.
EXEMPTIONS CLAIMED FOR THIS SYSTEM:
[FR Doc. E7-25510 Filed 12-31-07; 8:45 am]
BILLING CODE 4000-01-P