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[Federal Register: July 14, 1998 (Volume 63, Number 134)]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
Department of Education
Privacy Act of 1974; Computer Matching Program; Notice
DEPARTMENT OF EDUCATION
Privacy Act of 1974; Computer Matching Program
AGENCY: Department of Education.
ACTION: Notice--Computer Matching between the U.S. Department of
Education and the Social Security Administration.
SUMMARY: Pursuant to the Computer Matching and Privacy Protection Act
of 1988, Pub. L. 100-503, and the Office of Management and Budget (OMB)
Guidelines on the Conduct of Matching Programs, notice is hereby given
of the computer matching program between the U.S. Department of
Education (ED) (the recipient agency), and the Social Security
Administration (SSA) (the source agency).
Notice of the matching program was originally published in the
Federal Register on December 1, 1995 (60 FR 61687); the program was
effective on January 1, 1996. Duration was 18 months plus a one-year
extension permitted by the Privacy Act of 1974, as amended by the
Computer Matching and Privacy Protection Act of 1988 (5 U.S.C.
522a(o)(2)(D)). The one-year extension will expire on July 7, 1998. The
following notice represents the approval of a new agreement by the SSA
and ED Data Integrity Boards to continue the matching program on the
effective date as indicated below.
In accordance with the Privacy Act of 1974 (5 U.S.C. 552a), as
amended by the Computer Matching and Privacy Protection Act of 1988
(Pub. L. 100-503), the Office of Management and Budget (OMB) Final
Guidelines on the Conduct of Matching Programs (see 54 FR 25818, June
19, 1989), and OMB Circular A-130, the following information is
1. Names of Participating Agencies
The U.S. Department of Education and the Social Security
2. Purpose of the Match
The purpose of the match is to verify any social security number
(SSN) and citizenship status provided by an applicant for student
financial assistance. Section 484(p) of the Higher Education Act of
1965, as amended (HEA) requires the Secretary of Education, in
cooperation with the Commissioner of the Social Security Administration
(SSA), to verify any SSN provided by an applicant for assistance under
title IV of that Act. Section 484(g) of the HEA requires the Secretary
to verify statements provided by title IV applicants with regard to
their citizenship and immigration status using an automated or other
system, with other Federal agencies that may be in possession of
information relevant to such statements and supporting documentation.
This matching program provides an efficient and comprehensive
method of verifying the accuracy of each applicant's SSN and claim to
U.S. citizenship for the purpose of meeting eligibility requirements
under the title IV programs. The matching program quickly identifies
those applicants whose records indicate that they may not be U.S.
citizens, who do not have valid SSNs or proof of U.S. citizenship to
receive title IV funds.
3. Authority for Conducting the Matching Program
Sections 484(g) and (p) of the HEA; section 1106(a) of the Social
4. Categories of Records and Individuals Covered by the Match
ED will submit for verification from its Central Processing System
files the SSN and other identifying information for each applicant for
title IV assistance. This information will be matched against the SSA
Numident, which contains the SSN, citizenship status and identifying
information for all SSN holders.
5. Effective Dates of the Matching Program
The matching program will become effective 40 days after a copy of
the agreement, as approved by the Data Integrity Board of each agency,
is sent to Congress and the Office of Management and Budget (OMB) (or
later if OMB objects to some or all of the agreement), or 30 days after
publication of this notice in the Federal Register, whichever date is
later. The matching program will continue for 18 months after the
effective date and may be extended for an additional 12 months
thereafter, if the conditions specified in 5 U.S.C. 522a(o)(2)(D) have
6. Address for Receipt of Public Comments or Inquiries
Individuals wishing to comment on this matching program or obtain
additional information about the program including a copy of the
computer matching agreement between ED and SSA should contact Ms. Edith
Bell, Program Specialist, Policy Development Division, U.S. Department
of Education, 600 Independence Avenue SW, (Room 3053, ROB-3),
Washington, DC 20202-5447, Telephone (202) 708-8242. Written comments
should be submitted to Ms. Bell at this address.
Individuals who use a telecommunications device for the deaf (TDD)
may call the Federal Information Relay Service (FIRS) at 1-800-877-8339
between 8 a.m. and 8 p.m., Eastern time, Monday through Friday.
Individuals with disabilities may obtain this document in an alternate
format (e.g., Braille, large print, audiotape, or computer diskette) on
request to the contact person listed in the previous paragraph.
Electronic Access to This Document
Anyone may view this document, as well as all other Department of
Education documents published in the Federal Register, in text or
portable document format (pdf) on the World Wide Web at either of the
To use the pdf you must have the Adobe Acrobat Reader Program with
Search, which is available free through either of the previous sites.
If you have questions about using the pdf, call the U.S. Government
Printing Office at (202) 512-1530 or, toll free at 1-888-293-6498.
Anyone may view these documents in text copy only on an electronic
bulletin board of the Department. Telephone: (202) 219-1511 or, toll
free, 1-800-222-4922. The documents are located under Option G--Files/
Announcements, Bulletins and Press Releases.
Note: The official version of this document is the document
published in the Federal Register.
Dated: July 6, 1998.
David A. Longanecker,
Assistant Secretary for Postsecondary Education.
[FR Doc. 98-18698 Filed 7-13-98; 8:45 am]
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