As described in our July 1, 2026, Electronic Announcement, the Teacher Education Assistance for College and Higher Education (TEACH) Grant data submission (closeout) deadline for the 2025–26 award year is the last processing day of the award year: Wednesday, Sept. 30, 2026.
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The Common Origination and Disbursement (COD) System must receive and accept all G5 data no later than 8 a.m. Eastern time (ET).
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Schools must request drawdowns, drawdown adjustments, and any refunds of cash before 3 p.m. ET.
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We must receive and accept all school data by 9 p.m. ET for the data to be included in the school's final ending cash balance for the year.
We encourage schools to complete all final reconciliation activities well before the final deadline and report all disbursement data according to regulatory requirements.
As a reminder, to be considered successfully closed out, the school must reconcile to an ending cash balance (net drawdowns – total net booked disbursements) of $0 and total net unbooked disbursements of $0, as reflected on the monthly TEACH Grant School Account Statement and the school’s internal records. To help schools achieve a successful closeout, we will notify schools via an email to their financial aid administrator and president of the current ending cash balance and provide general information regarding the closeout process. Schools using a third-party servicer are still responsible for ensuring the servicer finishes processing, reconciling, and completing closeout on time.
Schools can officially confirm closeout of the 2025–26 award year via the “School Balance Confirmation” page on the COD website. After the closeout deadline, schools will be billed for remaining balances owed to the U.S. Department of Education.
Schools can get more information about closeout procedures in the Electronic Announcement referenced above, the COD FAQs on the COD website, and Volume 4, Chapter 5 of the Federal Student Aid Handbook.
Schools should also refer to the following Electronic Announcements related to the Sept. 30, 2026, processing deadline:
We appreciate your cooperation as we work to close out the 2025–26 TEACH Grant award year. If you have questions about this announcement or need assistance with closeout, contact the Federal Student Aid Partner and School Relations Center at 1-800-848-0978. Starting Aug. 28, 2026, the contact center is open from 8 a.m. to 6 p.m. ET, Monday through Friday. You may also email CODSupport@ed.gov.