As published in the Federal Register notice on May 22, 2025 (90 FR 21909), any changes, corrections or edits to the Fiscal Operations Report for 2024–25 and the Application to Participate for 2026–27 (FISAP) must be submitted to the U.S. Department of Education (ED) no later than 11:59 p.m. Eastern time (ET) on Monday, Dec. 15, 2025. This announcement is a reminder of the deadline and process for this action.
If a school needs to make changes to data that was originally reported on its FISAP, the school must log in to the Common Origination and Disbursement (COD) website and change the data in the applicable section(s) of the FISAP and resubmit the FISAP for processing. Additionally, schools should take the following actions before the deadline in order to verify the accuracy of their submitted FISAP data.
Before Dec. 15, 2025, schools must ensure that the Federal Supplemental Educational Opportunity Grant (FSEOG) and Federal Work Study (FWS) expenditures reported on the FISAP reconcile with the drawdown activity in G5. During the closeout process of 2024–25 Campus-Based awards that will be performed no later than March 1, 2026, we will reduce the school’s FSEOG and FWS authorizations in G5 to the expended amounts reported on the FISAP (as certified by the school’s chief executive officer), as calculated in the following fields:
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Part IV, Section E, Field 17 – Expended FSEOG authorization
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Part V, Section E, Field 18 – Expended FWS authorization
Any authorized funds that were not expended will be deobligated from G5 at closeout. Unexpended amounts are calculated in the following fields:
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Part IV, Section E, Field 18 – Unexpended FSEOG authorization
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Part V, Section E, Field 19 – Unexpended FWS authorization
This means that when the school successfully completes reconciliation, the available/undrawn balances in G5 should be equal to the unexpended amounts reported in the above fields. If a school has drawn down more funds than it reported as expended on the FISAP, a negative balance will be created in G5, and the school will be required to return the amount of the negative balance.
For example, if a school drew down its entire authorized FWS amount of $50,000 but reported an expended amount of only $40,000 on its FISAP (in Part V, Section E, Field 18) and a $10,000 unexpended amount (in Part V, Section E, Field 19), the result is a negative balance of $10,000 in G5. The school will be required to return $10,000 to G5.
Once ED performs the closeout process, any resulting negative balances cannot be resolved through late FISAP corrections.
Real-time validation edit errors are captured when a school completes and submits the FISAP online via the COD website. Edit corrections must be submitted by the Dec. 15, 2025, deadline.
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After submitting a FISAP, a school can view a listing of its edit errors by accessing its FISAP in the COD website and selecting “Validate,” then “Validate All Parts.” Validation error numbers and the corresponding error messages will display on the screen.
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A “Fix Error” button is located to the right of each validation error message. Clicking on this button will display the FISAP section where the error occurred. If any data is determined to be inaccurate, apply corrections and save. Perform validation again to determine if the validation edit has cleared or if further corrections are needed. Finally, after all corrections have been made and validated, select “Submit.”
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In some cases, the data entered may be accurate, and a school may provide information relevant to the error message. A “Provide Additional Information” option is located beside these validation error messages. To log relevant information, select the plus sign (+) to open a comment box in which a school can provide additional information.
Schools with a Federal Perkins Loan Revolving Fund must update Part III, Section A, Line 1.2 (Cash on hand and in depository as of 10/31/2025) to the amount that was on hand as of Oct. 31, 2025. Instructions for completing this item are on page 29 of the FISAP Instructions.
Remember to submit all corrections – Simply validating and/or saving corrections does not result in these corrections being submitted to ED. After editing and validating the FISAP, it is imperative that schools click the “Submit” button to complete this process.
Verify that ED received the changes/corrections – Schools should log in to the COD website and from the School tab, select the “Campus-Based” link. Once directed to Campus-Based, select “Self-Service,” followed by “Submission Log” to view the log and verify submission of the update.
Signature not required for FISAP changes – Schools are not required to resend signature pages when they make changes or corrections to a previously submitted FISAP.
How to submit a change request after Dec. 15, 2025 – If the school must make a correction after the Dec. 15 deadline, the school must access the COD website to make the necessary correction. Corrections will be saved in a draft copy of the FISAP and submitted to ED as a “Change Request.” The school must provide a description of the change and justify the need to make the correction. The school must then submit the “Change Request” by selecting the “Submit” button located under the “Description” input box.
The FISAP Change Request Monitoring Team will review the school’s request and notify the school of the decision to allow or deny the correction. If the team allows the correction, it will grant the school access to the “Submit” option on the COD website and the school will submit the FISAP as it normally would before Dec. 15.
The following changes will not be considered after the Dec. 15 FISAP corrections deadline:
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Increase in requests for funds in Part II, Section A
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Increase in Administrative Cost Allowance (ACA) amount spent in Part IV, Section D, item 15 and Part V, Section D, item 15
For additional information about FISAP corrections or edit processing, contact the FSA Partner and School Relations Center at 1-800-848-0978. The contact center is open from 10 a.m. to 6 p.m. ET, Monday through Friday. You may also email CODSupport@ed.gov.