Note
Update on Dec. 11, 2024: Earlier this week, we determined there was an issue with the Campus-Based FISAP in which the “Save,” “Continue,” and “Next” buttons were not available. The missing buttons prevented schools from being able to save corrections to their FISAP data or save updated Perkins Cash on Hand (COH) information. We fixed the issue on Dec. 10, 2024. While the issue is now resolved, to provide schools time to make the necessary updates, we will extend the deadline to submit corrections and Perkins COH information from Dec. 13, 2024, to Dec. 20, 2024.
Note: If a school has made and saved corrections to their FISAP data or Perkins COH already, it should be sure to submit the draft FISAP with those corrections. Schools are reminded that corrections are not processed until they are submitted.
If you have questions about this issue, contact the FSA Partner and School Relations Center.
As published in the Federal Register notice on Jan. 23, 2024 (89 FR 4284), any changes, corrections or edits to the Fiscal Operations Report for 2023–24 and the Application to Participate for 2025–26 (FISAP) must be submitted to the Department of Education (the Department) no later than 11:59 p.m. Eastern time (ET) on Friday, Dec. 13, 2024. This announcement is a reminder of the deadline and process for this action.
Additionally, as stated in a Sept. 27 update to the Sept. 5, 2024 Electronic Announcement about the FISAP deadline, schools impacted by a recent major disaster received an extension to file their FISAP until Dec. 13, 2024. Any impacted schools that will not be able to file their FISAP by December 13 should contact the FSA Partner and School Relations Center using the contact information below to request additional time.
If a school needs to make changes to data that was originally reported on its FISAP, the school must log in to the Common Origination and Disbursement (COD) website and change the data in the applicable section(s) of the FISAP and resubmit the FISAP for processing. Additionally, schools should take the following actions prior to the deadline in order to verify the accuracy of their submitted FISAP data.
Reconcile FISAP Data with G5
Prior to Dec. 13, 2024, schools must ensure that the Federal Supplemental Educational Opportunity Grant (FSEOG) and Federal Work Study (FWS) expenditures reported on the FISAP, reconcile with the drawdown activity in G5. During the closeout process of 2023–24 Campus-Based awards that will be performed no later than March 1, 2025, we will reduce the school’s FSEOG and FWS authorizations in G5 to the expended amounts reported on the FISAP (as certified by the school’s Chief Executive Officer), as calculated in the following fields:
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Part IV, Section E, Field 17- Expended FSEOG authorization
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Part V, Section E, Field 18- Expended FWS authorization
Any authorized funds that were not expended will be deobligated from G5 at closeout. Unexpended amounts are calculated in the following fields:
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Part IV, Section E, Field 18- Unexpended FSEOG authorization
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Part V, Section E, Field 19- Unexpended FWS authorization
This means that when reconciliation is successfully completed by the school, the available/undrawn balances in G5 should be equal to the unexpended amounts reported in the above fields. If a school has drawn down more funds than it reported as expended on the FISAP, a negative balance will be created in G5, and the school will be required to return the amount of the negative balance.
For example, if a school drew down its entire authorized FWS amount of $50,000 but reported an expended amount of only $40,000 on its FISAP (in Part V, Section E, Field 18) and a $10,000 unexpended amount (in Part V, Section E, Field 19), the result is a negative balance of $10,000 in G5. The school will be required to return $10,000 to G5.
Once the closeout process has been performed, any resulting negative balances cannot be resolved through late FISAP corrections.
Review and Resolve Validation Edit Errors
Real-time validation edit errors are captured when a school completes and submits the FISAP online via the COD website. Edit corrections must be submitted by the Dec. 13, 2024, deadline.
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After submitting a FISAP, a school can view a listing of its FISAP edit errors by accessing its FISAP in the COD website and clicking on “Validate” then “Validate All Parts”. Validation error numbers and the corresponding error messages will display on the screen.
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A “Fix Error” button is located to the right of each validation error message. Clicking on this button will display the FISAP section where the error occurred. If any data is determined to be inaccurate, apply corrections and save. Perform validation again to determine if the validation edit has cleared or if further corrections are needed. Finally, after all corrections have been made and validated, click the “Submit” button.
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In some cases, the data entered may be accurate, and a school may provide information relevant to the error message. A “Provide Additional Information” option is located next to these validation error messages. To log relevant information, click on the plus sign (+) to open a comment box in which a school can provide additional information.
Other Important Notes
Remember to submit all corrections – Simply validating and/or saving corrections does not result in these corrections being submitted to the Department. After editing and validating the FISAP it is imperative that schools use the “Submit” button to complete this process.
Verify that changes/corrections have been received by the Department – Schools should log in to the COD website, and from the School tab, select the link for Campus-Based. Once directed to Campus-Based, select “Self-Service” then “Submission Log” to view the log and verify submission of the update.
Signature not required for FISAP changes – Schools are not required to resend signature pages when changes/corrections are made to a previously submitted FISAP.
How to submit a change request after Dec. 13, 2024 – If a correction is needed after the December 13 deadline, the school must access the COD website to make the necessary correction. Corrections will be saved in a Draft copy of the FISAP and then submitted to the Department as a “Change Request.” The school must provide a description of the change and justify the need to make the correction. The school must then submit the “Change Request” by clicking on the “Submit” button located under the “Description” input box.
The school’s request will be reviewed by the FISAP Change Request Monitoring Team. The school will be notified of the decision to allow or deny the correction. If the correction is allowed, the school will be granted access to “Submit” the correction by going back into the COD website and submitting the FISAP as it normally would prior to December 13.
The following changes will not be considered after the December 13 FISAP Corrections deadline:
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Increase in requests for funds in Part II, Section A.
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Increase in Administrative Cost Allowance (ACA) amount spent in Part IV, Section D, item 15; and Part V, Section D, item 15.
Contact Information
For additional information about FISAP corrections or edit processing, contact the FSA Partner and School Relations Center at 1-800-848-0978. You may also email CODSupport@ed.gov.