Note
Jan. 6, 2023 Update
We add students and/or programs with new loans or grants to a school’s enrollment roster based on information the school submits to the Common Origination and Disbursement (COD) System. The addition of this information did not occur before we disseminated the off-schedule November Enrollment Rosters. This was a one-time, inadvertent omission, and we apologize for any confusion.
Due to the identification of additional issues, we were unable to resume enrollment rosters per regular schedules in December 2022, as stated below. We distributed some enrollment rosters at the beginning of December; however, most December Enrollment Rosters were distributed on/around Jan. 4, 2023. Given the unplanned dissemination delay, a school is not required to respond to the Error/Acknowledgement File for its December Enrollment Roster.
To allow schools time to respond to December Enrollment Rosters, we plan to disseminate January Enrollment Rosters mid-month. We appreciate schools’ continued understanding as we resolve outstanding issues. We will publish a separate Electronic Announcement about the dissemination of the January Enrollment Rosters. Monitor Knowledge Center for that announcement.
As the financial aid community is aware, we needed to suspend National Student Loan Data System (NSLDS®) Enrollment Roster processing after our dissemination of August Enrollment Rosters. We want to again acknowledge our appreciation of schools’ patience and understanding as we worked through issues that arose following our July 2022 implementation of the modernized NSLDS Professional Access. We are now ready to resume NSLDS Enrollment Roster dissemination and announce availability of the NSLDS Enrollment Reporting Guide.
Dissemination and Correction of Off-Schedule November Enrollment Rosters
During the week of Nov. 14, 2022, we will send off-schedule November Enrollment Rosters to schools’ Student Aid Internet Gateway (SAIG) mailboxes.
The off-schedule November Enrollment Rosters will include the most current enrollment status information we have in NSLDS.
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For Schools Serviced by the National Student Clearinghouse – The most current information will be based on National Student Clearinghouse updates submitted to us over the past several weeks.
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For Schools Not Serviced by the National Student Clearinghouse – The most current information will be based on a school’s response to the August Enrollment Roster or to subsequent enrollment status updates made by the school online or via spreadsheet.
As required by regulations, any errors on a school’s Enrollment Roster must be corrected by a school within 10 days of receiving its Error/Acknowledgement file. We are providing relief to schools in complying with this requirement because we are 1) sending the November Enrollment Rosters off schedule and 2) planning to resume sending enrollment rosters per regular schedules in December 2022.
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For Schools Scheduled to Receive December Enrollment Roster Dec. 1st – 10th – A school on this schedule is not required to make corrections to the off-schedule November Enrollment Roster. The school is required to check its December Enrollment Roster to ensure any errors no longer exist. If errors do exist in the December Roster Response file, the school must make corrections within the required 10 days.
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For Schools Scheduled to Receive Enrollment Rosters After Dec. 10th but Within Next
60 Days – We understand that it will take a school on this schedule longer than 10 days to make corrections to the off-schedule November Enrollment Roster because of the Thanksgiving holiday. The school is required to make corrections to the off-schedule November Enrollment Roster as soon as possible prior to receiving its next Enrollment Roster.
Availability of NSLDS Enrollment Reporting Guide
We are pleased to announce the availability of the updated NSLDS Enrollment Reporting Guide, a comprehensive document containing step-by-step instructions for NSLDS enrollment reporting. The November 2022 update includes visuals to assist users with the modernized website. Minor updates were also made to the Appendices. Refer to the “What’s New?” section for a complete description of updates made since the guide’s last publication (September 2021).
The updated NSLDS Enrollment Reporting Guide is available in the NSLDS User Resources section of the Knowledge Center website.
Contact Information
If you have questions, please contact the NSLDS Customer Support Center at 1-800-999-8219 or nslds@ed.gov.