Information about the Reallocation Process, the 2020–21 Campus-Based Reallocation Form, and the Process to Request Supplemental Federal Work-Study Funds for 2021–22 (EA ID: CB-21-08)

Federal Student Aid
Information about the Reallocation Process, the 2020–21 Campus-Based Reallocation Form, and the Process to Request Supplemental Federal Work-Study Funds for 2021–22 (EA ID: CB-21-08)

This announcement provides information about the reallocation process, the availability of the 2020–21 Campus-Based Reallocation Form, and the action schools need to take to request supplemental funds for 2021–22. Schools use the reallocation process to release unexpended portions of their 2020–21 allocations in the Federal Work-Study (FWS) and/or Federal Supplemental Educational Opportunity Grant (FSEOG) programs or to request supplemental 2021–22 FWS funds that will be used to employ students in community service jobs.

Each school should carefully examine its current expenditures under the FWS and FSEOG programs to determine whether there will be any unexpended funds available from 2020–21 allocations. As a reminder, per the guidance issued in a Jan. 15, 2021 Electronic Announcement (Publication in the Federal Register of updated waivers and modifications of statutory and regulatory provisions under the HEROES Act), schools may continue to transfer up to 100% of any unexpended FWS allocation to FSEOG through the end of the payment period that includes the last date the national emergency is in effect.

Schools that will have unspent funds should complete the Campus-Based Reallocation Form as described below. Unexpended 2020–21 funds will be used to provide supplemental FWS and/or FSEOG funds in 2021–22 to other eligible schools, but only if unexpended funds are reported by the deadline.

As announced in the Federal Register notice, “Campus-Based Deadline Dates Notice for the 2021–22 Award Year,” the deadline date by which a school must electronically submit its 2020–21 Campus-Based Reallocation Form is Monday, Aug. 16, 2021.

Completing the Campus-Based Reallocation Form

The Campus-Based Reallocation Form must be completed if

  • A school does not intend to spend its entire 2020–21 FWS or FSEOG allocation; or

  • A school wants to request supplemental 2021–22 FWS funds that will be used only for the purpose of employing students in community service jobs and the school had an FWS fair share shortfall as shown on line 28 of the school's 2021–22 final funding worksheet.

The Campus-Based Reallocation Form must be submitted electronically via the COD website once it becomes available. To submit the Campus-Based Reallocation Form:

  1. Log into the COD website.

  2. From the “School” tab, select “Campus-Based Syst” from the left navigation menu.

  3. Select “Forms and Waivers” from the left navigation menu, then click on “Manage Application.”

  4. Click on the “Create” button next to the Campus-Based Reallocation Form to begin to edit and submit.

The 2020–21 Campus-Based Reallocation Form will become available on Aug. 1, 2021.

Reallocation Process and Impact to Minimum 7% Community Service Expenditure of the FWS Federal Funds

Generally, FWS federal funds released on the Campus-Based Reallocation Form by the deadline date are not included in the calculation of the requirement to spend at least 7% of the FWS allocation to pay the federal share of compensation to students employed in community service positions. However, per the guidance issued in the Jan. 15, 2021 Electronic Announcement, the FWS community service requirements have been waived for all participating schools for the 2020–21 award year.

Contact Information

For additional information about the Campus-Based Reallocation Form or process, contact the COD School Relations Center at 1-800-848-0978. You may also email