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(General) Subject: R2T4 Transition #1 – Preliminary Information: R2T4 Functions to Move to COD System in 2019

Posted Date:December 20, 2018

Author: Federal Student Aid

Subject: R2T4 Transition #1 – Preliminary Information: R2T4 Functions to Move to COD System in 2019

As part of our ongoing effort to improve efficiency and simplify our Title IV systems and processes, Federal Student Aid has identified an opportunity to remove Return of Title IV (R2T4) on the Web from FAA Access to CPS Online and implement a new solution within the Common Origination and Disbursement (COD) System. The transition will begin in spring 2019.

In this announcement, we provide the community with information about our high-level implementation plans for the R2T4 transition. Most importantly, we want to make clear that schools will experience no change in R2T4 processing until 2019. Schools will continue to use the current R2T4 on the Web application until the new solution is implemented in the COD System. Note: R2T4 on the Web will eventually be removed from FAA Access to CPS Online in a future release. Accordingly, schools should begin using the R2T4 module in the COD System once it is implemented.

  • There will be no change to the current methodology for performing an R2T4 calculation.

  • The transition will not require a schema change or change student-level origination and disbursement reporting in the COD System.

  • Schools will not be required to use the new R2T4 module to perform R2T4 calculations. Use of the Department of Education’s R2T4 application has always been, and will continue to be, optional.

R2T4 to COD System – Transition Plan Summary

We plan to transition R2T4 processing functions to the COD System in the spring of 2019.

Authorized users will log in to the COD System and navigate to a new R2T4 module of the COD Web Site. The new R2T4 module will allow users to perform the functions that are in the current R2T4 on the Web application. While the website and platform for R2T4 processing functions will change, we plan to keep the methodology of those functions as similar as possible to current processes.

As we move through the transition project, we will provide operational guidance and updates through Electronic Announcements posted to the Information for Financial Aid Professionals (IFAP) website.

High-Level Transition Timeline

February–March 2019 – R2T4 users who do not already have COD System access should begin the process to gain access to the COD System. Following implementation, current COD System users will be automatically granted R2T4 access based on existing COD user roles. Specific instructions about user access and how and when users will transition to the COD System will be provided in early 2019.

April 2019 – R2T4 module added to COD System.

Additional Information

We understand that schools will have questions about this transition and, as noted above, more information will be posted as we finalize our transition plans. Schools should continue to monitor the IFAP website for additional R2T4 transition information in 2019.

We appreciate the community’s support as we begin this transition.

Last Modified: 12/19/2018