Posted Date:July 29, 2016
|Author:||Lynn B. Mahaffie, Deputy Assistant Secretary for Policy, Planning, and Innovation|
Subject: 2017-2018 Verification Suggested Text Package
This Electronic Announcement provides, in APPENDIX A, suggested text for each of the required 2017–2018 verification items that were identified in the April 1, 2016, Federal Register Notice. While use by an institution of the suggested text fulfills the regulatory verification requirements, institutions are not required to use Department suggested text and formats, except as noted below. Instead, institutions may develop and use their own text, forms, documents, statements, and certifications that are specific to the items required to be verified for a particular student or group of students. The one exception is that institutions must use the exact language provided in the "Statement of Educational Purpose" in APPENDIX A for students who are placed in Verification Tracking Groups V4 or V5.
We suggest that each page of an institutionally developed verification document include appropriate headings and numbering that identify the item(s) being verified. Institutions should ensure that the verification document collects the student’s name, ID number, and other identifying information, and that each page is identified as belonging to that student. Also, the verification document should include any special instructions necessary so that students will know when and how documents are to be submitted to the institution.
Dear Colleague Letter GEN-16-07, posted to IFAP on April 5, 2016, describes the Verification Tracking Groups established for 2017–2018: V1-Standard; V4-Custom; and V5-Aggregate. Note that Verification Tracking Groups V2, V3, and V6 will not be used for 2017–2018. Attached APPENDIX B and APPENDIX C provide important information about each of the Verification Tracking Groups.
For 2017–2018, we will not be providing an Appendix D—chart of the availability of 2015 IRS tax account information—since, by the start of the 2017–2018 FAFSA processing cycle, most 2015 IRS tax returns would have been filed and processed by the IRS.
As also noted in Dear Colleague Letter GEN-16-07, the documentation used to verify 2015 income and tax information for the 2016–2017 award year may be used to satisfy a 2017–2018 verification requirement if that documentation meets the acceptable documentation requirements for 2017–2018, as noted in the April 1, 2016, Federal Register notice.
Please note that institutions must obtain new documentation each award year to verify:
- Number of Household Members
- Number in College
- Identity/Statement of Educational Purpose
If you have any questions about the content of this Electronic Announcement or the attachments, please contact our Research and Customer Care Center staff. Staff is available Monday through Friday between the hours of 9:00 AM and 5:00 PM (Eastern Time) at 1-800-433-7327. After-hours calls will be accepted by an automated voice response system. If you leave your name and phone number, you will receive a return call the next business day. Alternatively, you may email the Customer Care Center at firstname.lastname@example.org.