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(Application Processing) Subject: Issue Alert - CPS Reprocessing on July 5, 2016 for Records with Blank Selective Service Match Results

Posted Date:July 5, 2016

Author: Lisa DiCarlo, Director, Student Experience Group, Federal Student Aid

Subject: Issue Alert - CPS Reprocessing on July 5, 2016 for Records with Blank Selective Service Match Results

As described in the June 28, 2016 electronic announcement posted to the Information for Financial Aid Professionals (IFAP) Web site, the Selective Service System (SSS) identified a technical issue earlier this week that prevented it from providing match results to the Central Processing System (CPS). To minimize the impact to students and schools, the CPS processed 2015-2016 and 2016-2017 applications and corrections without SSS match results between June 27-30, 2016. Records requiring an SSS match were processed during the outage with a blank Selective Service Match Flag on the resulting Institutional Student Information Records (ISIRs) and Student Aid Reports (SARs).

The SSS resolved its technical issue on Thursday, June 30, 2016, and the CPS resumed normal SSS matching activities beginning with records computed on Friday, July 1, 2016.

On Tuesday, July 5, 2016, the CPS will reprocess records impacted by the SSS match outage to ensure students and schools have the most current match information. We estimate less than 4,000 records will be reprocessed for 2015-2016 and less than 70,000 records will be reprocessed for 2016-2017. ISIRs and SARs resulting from the reprocessing will be sent to schools and students beginning on July 5, 2016 and will contain the correct, current results from the CPS match with the SSS.

Reprocessing Information

The July 5, 2016 reprocessing excludes any records impacted by SSS outage if a correction was made to the student’s 2015-2016 or 2016-2017 record after June 30, 2016. Any new CPS transactions resulting from those corrections included the correct Selective Service Match Flag values from the latest match between the CPS and the SSS.

Several methods exist for schools to identify records resulting from the reprocessing:

  • Reprocessed Institutional Student Information Records (ISIRs) will be sent under the IGSG17OP message class.

  • Student Aid Reports (SARs) and ISIRs will include SAR comment code 172, which states “This SAR was produced because we processed a change to your information based on information reported to us by another agency or as a result of a processing system change. Review your SAR to see what effect, if any, this change has had on your application, and call 1-800-4-FED-AID (1-800-433-3243) if you have any questions.”

  • ISIRs produced as a result of the reprocessing will include a value of “50” for the Reprocessed Reason Code (ISIR field #230).

  • The FAA Information page in Student Inquiry on the FAA Access to CPS Online Web site will display “50 – Reprocessed because of a match delay” for the Reprocessing Code for the transaction resulting from the reprocessing.

Contact Information

If you have any questions regarding this message, contact CPS/SAIG Technical Support at 800/330-5947 (TDD/TTY 800/511-5806) or by e-mail at CPSSAIG@ed.gov.

You can also post questions to FSATECH. FSATECH is an electronic mailing list for technical questions about Federal Student Aid systems, software, and mainframe products. For more information on subscribing to FSATECH, go to: http://www.ed.gov/offices/OSFAP/services/fsatechsubscribe.html.

Last Modified: 07/04/2016