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(COD System) Subject: Additional COD System Implementation for 2015-2016 Award Year

Posted Date:September 25, 2015

Author: Sue O'Flaherty, Service Director, Program Management, Federal Student Aid

Subject: Additional COD System Implementation for 2015-2016 Award Year

As explained in a March 20, 2015 Electronic Announcement on the Information for Financial Aid Professionals Web site, we implemented Common Origination and Disbursement (COD) System functionality to support 2015-2016 Award Year processing. During the period October 9-11, 2015, we plan to implement additional COD System functionality for the 2015-2016 Award Year.

In this announcement, we provide the following important information related to the implementation:

  • COD Batch Processing Suspension and Web Site Outage Information

  • COD System Updates Effective October 11, 2015

  • Contact Information

  • Attachments/Enclosures

We appreciate your patience and understanding as we complete this important activity.

COD Batch Processing Suspension and Web Site Outage Information

To install the COD System functionality, we will suspend COD batch processing beginning at 8:00 P.M. (ET) on Friday, October 9, 2015. Records submitted after this time will be held and processed after 11:00 A.M. (ET) on Sunday, October 11, 2015.

Note: All actual disbursements with a disbursement date from October 9, 2015 through October 11, 2015 must be received by the COD System no later than 9:00 P.M. (ET) on Thursday, October 8, 2015, and subsequently accepted by the COD System, in order to generate the appropriate funding level increase prior to the outage. Disbursements submitted by the deadline but not subsequently accepted, disbursements submitted after the deadline, and disbursements with a disbursement date after October 11, 2015 will be processed and funded after the outage.

In addition, between 8:00 P.M. (ET) on Friday, October 9, 2015 and 11:00 A.M. (ET) on Sunday, October 11, 2015—

  • Users will not be able to submit or retrieve data via the COD Web site.

  • Users will not be able to access the COD Reports area of the COD Web site.

  • An individual will not be able to complete any actions or view loan correspondence via the StudentLoans.gov Web site.

  • An individual will not be able to complete any actions via the TEACH Grant Web site.

Note: Monday, October 12, 2015 is the Columbus Day federal holiday. Information regarding processing impacts due to the Columbus Day federal holiday will be provided in a forthcoming Electronic Announcement.

COD System Updates Effective October 11, 2015

In the attachment titled “Additional COD System Processing Function Enhancements and Modifications for 2015-2016,” we highlight the processing function enhancements and modifications we will implement during the October 9-11, 2015 period.

Contact Information

If you have questions about this announcement or its attachments, contact the COD School Relations Center at 800/474-7268 for Grants or 800/848-0978 for Direct Loans. You may also e-mail CODSupport@ed.gov.

Last Modified: 09/24/2015