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(COD System) Subject: COD System Implementation for 2015-2016 Award Year

Posted Date:March 20, 2015

Author: Sue O'Flaherty, Service Director, Program Management, Federal Student Aid

Subject: COD System Implementation for 2015-2016 Award Year

During the period March 27-29, 2015, we plan to implement Common Origination and Disbursement (COD) System functionality that supports the processing of Federal Pell Grant (Pell Grant), Iraq and Afghanistan Service Grant, Teacher Education Assistance for College and Higher Education (TEACH) Grant, and William D. Ford Federal Direct Loan (Direct Loan) awards for the 2015-2016 Award Year.

In this announcement, we provide the following important information related to the implementation:

  • COD Batch Processing Suspension and Web Site Outage Information

  • Important Reminders and 2015-2016 Funding Authorization and Disbursement Information

  • COD System Processing Function Enhancements and Modifications for 2015-2016

  • Contact Information

  • Attachments/Enclosures

We appreciate your patience and understanding as we complete this important activity.

COD Batch Processing Suspension and Web Site Outage Information

To install the COD System functionality, we will suspend COD batch processing beginning at 8:00 P.M. (ET) on Friday, March 27, 2015. Records submitted after this time will be held and processed after 12:00 P.M. (ET) on Sunday, March 29, 2015.

Note: All actual disbursements with a disbursement date from March 27, 2015 through March 29, 2015 must be received by the COD System no later than 9:00 P.M. (ET) on Thursday, March 26, 2015, and subsequently accepted by the COD System, in order to generate the appropriate funding level increase prior to the outage. Disbursements submitted by the deadline but not subsequently accepted, disbursements submitted after the deadline, and disbursements with a disbursement date after March 29, 2015 will be processed and funded after the outage.

In addition, between 8:00 P.M. (ET) on Friday, March 27, 2015 and 12:00 P.M. (ET) on Sunday, March 29, 2015—

  • Users will not be able to submit or retrieve data via the COD Web site.

  • Users will not be able to access the COD Reports area of the COD Web site.

  • An individual will not be able to complete any actions or view loan correspondence via the StudentLoans.gov Web site.

  • An individual will not be able to complete any actions via the TEACH Grant Web site.

Important Reminders and 2015-2016 Funding Authorization and Disbursement Information

In the attachment titled “Important Reminders and 2015-2016 Funding Authorization and Disbursement Information,” we highlight important reminders for the 2015-2016 Award Year and 2015-2016 funding authorization and disbursement information.

COD System Processing Function Enhancements and Modifications for 2015-2016

In the attachment titled “COD System Processing Function Enhancements and Modifications for 2015-2016,” we highlight the processing function enhancements and modifications we will implement during the March 27-29, 2015 period.

Contact Information

If you have questions about this announcement or its attachments, contact the COD School Relations Center at 800/474-7268 for Grants or 800/848-0978 for Direct Loans. You may also e-mail CODSupport@ed.gov.

Last Modified: 03/19/2015