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(Grants) Subject: Pell Grant and Iraq and Afghanistan Service Grant 2013-2014 Award Year Processing Deadline

Posted Date:September 5, 2014

Author: Sue O'Flaherty, Service Director, Program Management, Federal Student Aid

Subject: Pell Grant and Iraq and Afghanistan Service Grant 2013-2014 Award Year Processing Deadline

The Federal Pell Grant (Pell Grant) Program regulations at 34 CFR 690.83(a) establishes the deadline by which a school must submit student payment data each award year. The data must be submitted to the Department of Education (the Department) by September 30th following the end of the award year in which the Pell Grant or Iraq and Afghanistan Service Grant is made.

As required by regulations, and consistent with the “Notice; 2013-2014 Deadline Dates for Reports and Other Records” the final deadline for electronically transmitting Pell Grant and Iraq and Afghanistan Service Grant records for the 2013-2014 Award Year to the Common Origination and Disbursement (COD) System is Tuesday, September 30, 2014. The notice was originally published in the Federal Register on July 8, 2013.

Although the final processing deadline for the 2013-2014 Pell Grant and Iraq and Afghanistan Service Grant awards is September 30, 2014, existing regulations for drawing/returning funds and reporting disbursements supersede this deadline. By meeting these regulatory requirements, a school should be able to fully reconcile to a zero Cash > Net Accepted and Posted Disbursements (NAPD) balance (Net Drawdowns = NAPD) shortly after making final disbursements for the award year, rather than waiting for the September 30, 2014 final processing deadline.

Notes:

  1. September 30, 2014 is also the final deadline for funds availability for the 2008-2009 Pell Grant Award Year. After that time, schools will be unable to draw down or adjust further funds via G5 (although refunds of cash will still be accepted), and the COD System will be closed to any further award or disbursement processing for that award year. As such, schools must complete all final reconciliation activities well before this final deadline and in accordance with disbursement reporting timelines and the data submission deadline defined above.

  2. In other Electronic Announcements posted on September 5, 2014, we provide comprehensive information related to activities and deadlines that coincide with the September 30, 2014 deadline for 2013-2014 Pell Grant and Iraq and Afghanistan Service Grant awards. These announcements are about the end of the Federal fiscal year and the 2013-2014 TEACH Grant Closeout deadline. Schools should also refer to these announcements to ensure that 1) all necessary reports are obtained and 2) all applicable 2013-2014 origination, disbursement, and change records are submitted and accepted prior to the processing deadlines.

As noted in the other announcements, all actual disbursements with a disbursement date from September 30, 2014 through October 1, 2014 must be received by the COD System no later than 8:00 A.M. (ET) on Tuesday, September 30, 2014, and subsequently accepted by the COD System, in order to generate the appropriate funding level increase prior to the G5 shutdown. The COD System will continue accepting 2013-2014 Pell Grant and Iraq and Afghanistan Service Grant award and disbursement data through the September 30, 2014 grant deadline. However, accepted disbursements will not result in funding increases in G5 if received after 8:00 A.M. (ET) deadline on Tuesday, September 30, 2014. These disbursements will be funded once G5 re-opens.

In an attachment to this announcement titled “Pell Grant and Iraq and Afghanistan Service Grant 2013-2014 Award Year Processing Deadline,” we provide comprehensive information related to the Pell Grant and Iraq and Afghanistan Service Grant 2013-2014 Award Year processing deadline.

Contact Information

If you have questions about this announcement or attachment, contact the COD School Relations Center at 800/474-7268. You may also e-mail CODSupport@ed.gov.

If you have questions about using EDExpress to run a comparison between an YTD Record and your school’s database, contact CPS/SAIG Technical Support at 800/330-5947 (TDD/TTY 800/511-5806) or by e-mail at CPSSAIG@ed.gov.

Last Modified: 09/04/2014