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(COD System) Subject: Removal of Data for Closed Award Years from Production Environment

Posted Date:February 7, 2014

Author: Sue O'Flaherty, Service Director, Program Management, Federal Student Aid

Subject: Removal of Data for Closed Award Years from Production Environment

During the weekend of February 14-18, 2014, we will remove data for closed years from the Common Origination and Disbursement (COD) System's production environment. As a general rule, schools no longer need to submit data to the COD System or access data via the COD Web site for these closed years.

In this announcement, we provide the following important information related to the change:

  • COD Batch Processing Suspension and Web Site Outage Information
  • COD Data Removal for Closed Years Effective February 18, 2014
  • Contact Information

We appreciate your patience and understanding as we complete this important activity.

COD Batch Processing Suspension and Web Site Outage Information

To implement the COD System change, we will suspend COD batch processing beginning at 8:00 P.M. (ET) on Friday, February 14, 2014. Records submitted after this time will be held and processed after 8:00 A.M. (ET) on Tuesday, February 18, 2014.

In addition, between 8:00 P.M. (ET) on Friday, February 14, 2014 and 8:00 A.M. (ET) on Tuesday, February 18, 2014—

  • Users will not be able to submit or retrieve data via the COD Web site.

  • Users will not be able to access the COD Reports area of the COD Web site.

  • An individual will not be able to complete any actions or view loan correspondence via the StudentLoans.gov Web site.

  • An individual will not be able to complete any actions via the TEACH Grant Web site.

COD Data Removal for Closed Years Effective February 18, 2014

During the period of February 14-18, 2014, we will remove Federal Pell Grant (Pell Grant) and Direct Loan data from the COD System's production environment for the following closed years:

Pell Grant Closed Award Year

  • 2007-2008 Award Year

Direct Loan Closed Program Year

  • 2010-2011 Program Year

The February 14-18, 2014 removal of Pell Grant and Direct Loan data for the identified closed years from the COD System's production environment will have the following impact:

  • All records for the closed years that are submitted to the COD System will be rejected. Schools will receive COD Edit 996 (Invalid Value).

  • Data for the closed years will not be available via the COD Web site. The closed years will not appear in dropdown menus on the COD Web site.

Contact Information

If you have questions about this announcement, contact the COD School Relations Center at 800/474-7268 for Grants or 800/848-0978 for Direct Loans. You may also e-mail CODSupport@ed.gov.

Last Modified: 02/06/2014