Posted Date:February 4, 2013
| Author: | William Leith, Service Director, Program Management, Federal Student Aid |
Subject: Participation in the Work Colleges Program
This Electronic Announcement provides information necessary for schools to apply for participation in the Work Colleges Program, under the Federal Work-Study Program, for the 2013-2014 Award Year. To participate in this program the school must comply with all provisions of Section 448 of the Higher Education Act of 1965, as amended (HEA), and the applicable program regulations included in Subpart C of 34 CFR Part 675.
This Electronic Announcement also provides information regarding reporting Work Colleges Program Expenditures for the 2012-2013 Award Year.
A school interested in participating in the Work Colleges Program for the 2013-2014 Award Year (including schools that are participating in the 2012-2013 Award Year) must apply electronically via the eCampus-Based (eCB) Web site and submit a printout of that application, signed by an authorized official of the school to the Department of Education (the Department). A Work Colleges participating school will use a similar process when it submits its expenditure report for the 2012-2013 Award Year in September 2013.
Applying for Participation in the Work Colleges Program for the 2013-2014 Award Year
A school interested in participating in the Work Colleges Program must submit a completed "Institutional Application and Agreement for Participation in the Work Colleges Program" for the 2013-2014 Award Year to the Department electronically via the eCB Web site. To access the application, log in to the eCB Web site, click on "Setup" at the top right side of the screen, and then click on "Work Colleges Application."
Note: Instructions for completing the "Institutional Application and Agreement for Participation in the Work Colleges Program" are attached to this Electronic Announcement in the document entitled "2013-2014 Work Colleges Application Instructions."
In addition to electronically submitting its application and agreement, a school must mail or hand deliver to the Department a printed copy of that application and agreement, signed by an authorized school official. To print the application and agreement, click on "Print Friendly Version" on the right side of the screen and then "File" and "Print" on the top menu bar. The signed printed copy of the application and agreement must be mailed to:
United States Department of Education |
If delivered by a commercial courier, use the address provided above except use 20002 as the zip code.
Deadline for Submitting the Application and Agreement to the Department
The deadline for submitting a school's Work Colleges Program application and agreement electronically and sending the signed printed copy to the Department is Friday, March 8, 2013.
Electronic Submission: The deadline for electronic submission of the application and agreement is 11:59 P.M. (ET) on March 8, 2013. Transmissions must be completed and accepted by 12:00 midnight.
Signed Printed Copy: If the signed printed copy of the application and agreement is sent through the U.S. Postal Service, it must be postmarked by March 8, 2013. If the signed printed copy of the application and agreement is hand delivered by a commercial courier, it must be delivered to the address above by 4:30 P.M. (ET) on March 8, 2013.
Note: An application and agreement that is electronically submitted or the signed printed copy that is postmarked or received after March 8, 2013 will not receive priority consideration for funding.
Approval of the Application and Agreement
If a school's application and agreement is approved, we will notify the school via e-mail in May 2013. We will send this e-mail to the school's Financial Aid Administrator, as provided in the school's most recently submitted Fiscal Operations Report and Application to Participate (FISAP) or as updated via the "Contact Info" page on the eCB Web site. In this e-mail, we will inform the school that its 2013-2014 Federal Work-Study (FWS) Program award increase is reflected in the Statement of Account posted on the eCB Web site.
To access the Statement of Account following receipt of this e-mail, log in to the eCB Web site, select the "Self-Service" link from the top navigation bar, and scroll to the "Campus-Based Notifications for All Available Award Years" section. Then, scroll to the "Statement of Account" bullet and select the "2013-2014" link next to it.
Reporting Work Colleges Program Expenditures for the 2012-2013 Award Year
A school must report its Work Colleges Program expenditures for the 2012-2013 Award Year to the Department through electronic submission of the "Work Colleges Program Expenditure Report" for the 2012-2013 Award Year via the eCB Web site. To access the expenditure report, log in to the eCB Web site, click on "Setup" at the top right side of the screen, and then click on "Work Colleges Report."
Note: Instructions for completing the "2012-2013 Work Colleges Program Expenditure Report" are attached to this Electronic Announcement in the document entitled "2012-2013 Work Colleges Expenditure Report Instructions."
In addition to electronically submitting its expenditure report, a school must mail or hand deliver to the Department a printed copy of that report, signed by the authorized school official. The school will be able to simply print the expenditure report it completes on the eCB Web site. To print the expenditure report, click on "Print Friendly Version" on the right side of the screen and then "File" and "Print" on the top menu bar. The signed expenditure report must be mailed or delivered to the Work Colleges Program at the address above.
Expenditure Report Deadline for Schools Participating in the Work Colleges Program for the 2012-2013 Award Year
The deadline for electronically submitting a participating school’s Work Colleges expenditure report for 2012-2013 and for submitting its signed printed copy to the Department is Tuesday, October 1, 2013.
Electronic Submission: The deadline for electronic submission of the expenditure report is 11:59 P.M. (ET) on October 1, 2013. Transmissions must be completed and accepted by 12:00 midnight.
Signed Printed Copy: If the signed printed copy of the expenditure report is sent through the U.S. Postal Service, it must be postmarked by October 1, 2013. If the signed printed copy of the expenditure report is hand delivered by a commercial courier, it must be delivered to the address above by 4:30 P.M. (ET) on October 1, 2013.
Contact Information
For additional information about the Work Colleges application and agreement process, contact the Campus-Based Call Center at 877/801-7168. Customer service representatives are available Monday through Friday from 8:00 A.M. until 8:00 P.M. (ET). You may also e-mail CBFOB@ed.gov.