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(Campus-Based) Subject: eCampus-Based Application for the Fiscal Operations Report for 2011-2012 and Application to Participate for 2013-2014 (FISAP) Now Available

Posted Date:July 31, 2012

Author: William Leith, Service Director, Program Management, Federal Student Aid

Subject: eCampus-Based Application for the Fiscal Operations Report for 2011-2012 and Application to Participate for 2013-2014 (FISAP) Now Available

We are pleased to announce that the eCampus-Based application for the Fiscal Operations Report for 2011-2012 and Application to Participate for 2013-2014 (FISAP) is now available on the eCampus-Based (eCB) Web site.

All schools that wish to request funding under the Campus-Based programs for the 2013-2014 Award Year, and all schools that had Campus-Based expenditures for the 2011-2012 Award Year, are required to electronically submit a FISAP via the eCB Web site. The deadline for the electronic submission of the FISAP is 11:59 P.M. (ET) on October 1, 2012. Transmission must be completed by 12:00 midnight.

In a July 3, 2012 Electronic Announcement, we informed schools of the availability of the final FISAP form, Instructions, and Technical Reference. These documents, as well as the following important reminders will assist schools in completing the FISAP.

Important Reminders:

  1. We have updated award year and date references and clarified instructions as outlined in the July 3, 2012 Electronic Announcement.

  2. Due to the expiration of the Academic Competitiveness Grant (ACG) and National Science and Mathematics Access to Retain Talent (National SMART) Grant programs, lines 23(a), 23(b), and 23(c) have been removed from Part II, Section E. Line 23 in that section has been changed to collect only Pell Grant Expenditures for the 2011-2012 Award Year.

  3. Only disbursements made from 2011-2012 funds should be reported in Part II, Section E, Field 23. If crossover payments are made from 2012-2013 funds, the disbursements should be reported in next year's FISAP (Fiscal Operations Report for 2012-2013 and Application to Participate for 2014-2015).

  4. It is important that all affected campus offices coordinate and reconcile the information a school reports in its FISAP.

  5. If funds are drawn from G5 that exceed the amounts reported on the FISAP, a negative balance will result and the school will need to return funds to G5.

    Example: If a school's Federal Work-Study (FWS) authorized amount was $50,000 and the school reported on its FISAP an expended amount of $40,000, the school's award will be closed out at the expended amount of $40,000. If more than $40,000 has been drawn in G5, a negative balance for the amount over $40,000 will result and must be returned.

  6. A school that submits its FISAP by the deadline will have the opportunity to edit the submitted FISAP until December 14, 2012. Final information and expenditures must be updated by that time. See the Notice of the 2012-2013 Award Year Deadline Dates for the Campus-Based Programs published in the Federal Register on January 30, 2012 (77 FR 4547).

  7. Be sure to calculate and claim any appropriate Administrative Cost Allowance (see Volume 6 of the 2012-2013 FSA Handbook). Any change to this information will not be accepted after Dy change to this information will not be accepted after D printing PDF files from the eCB Web site, please review the information available at the PDF printing solution link at the top of the Self-Service page on the eCB Web site. Additional information about printing can be found in the or on pages 44 through 50 of the

Contact Information

For additional information about the FISAP or the referenced documents, please contact the Campus-Based Call Center at 877/801-7168. Customer service representatives are available Monday through Friday from 8:00 A.M. until 8:00 P.M. (ET). You may also e-mail CBFOB@ed.gov.

Last Modified: 07/30/2012