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(Campus-Based) Subject: Draft FISAP and Instruction Booklet

Posted Date:February 16, 2012

Author: William Leith, Service Director, Program Management, Federal Student Aid

Subject: Draft FISAP and Instruction Booklet

The Fiscal Operations Report for 2011-2012 and Application to Participate for 2013-2014 (FISAP) in the Campus-Based programs is currently under review by the Office of Management and Budget (OMB). We are providing the attached Draft FISAP and accompanying instructions so that schools can prepare to gather necessary information for the actual submission of its information in the FISAP that will be available by August 1, 2012.

As announced in the Notice of the 2012-2013 Award Year Deadline Dates for the Campus-Based Programs published in the Federal Register on January 31, 2012 (77 FR 4547), the date by which a school must submit the actual FISAP is Monday, October 1, 2012. Applications that are submitted after October 1, 2012 will not be approved for funding for the 2013-2014 Award Year.

Changes to the FISAP

In addition to updated award year and date references, the following changes have been made the FISAP:

  • Part II, Section E – The Academic Competitiveness Grant (ACG) and National Science and Mathematics Access to Retain Talent (National SMART) Grant programs ended with the 2010-2011 Award Year. References to these programs have been removed.

  • Field 23 has been changed to say:

    23. Federal Pell Grants expenditures for the 2012-2013 award year.

  • Fields 23(a), 23(b), and 23(c) have been removed.

Changes to the FISAP Instructions

In addition to updated award year and date references, the following changes have been made to the FISAP instructions:

  • Page v, Introduction – A paragraph explaining how cross-over payment periods affect FISAP reporting has been added.

  • Page II-4, Part II, Section D, Fields 7 & 8 – A note to provide further explanation concerning “full time and less than full time” enrollment has been added.

  • Page II-7, Part II, Section E, Fields 23(b) and 23(c) have been removed.

  • Page II-8, Part II, Section E, Field 24 – The Leveraging Educational Assistance Partnership (LEAP) and Special Leveraging Educational Assistance Partnership (SLEAP) programs are not funded. References to those programs have been removed.

  • Page II-10, Part II, Section F – Instructions for accessing EDEXpress FISAP Eligible Dependent and Eligible Independent student reports have been updated.

  • Page III-1, General Reminder – A note to reference the most recent Electronic Announcement concerning the Federal Perkins Loan portfolio liquidation and Perkins Loan assignment process has been added.

  • Page III-13, Part III, Section A, Field 33 – A note concerning Federal Perkins Loan service cancellation reimbursement for 2010-2011 in the event that they are not funded in the current budget has been added.

  • Page III-17 & III-18, Part III, Section A, Fields 49 and 50 – Total and Permanent Disability Servicer information has been updated.

  • Page III-20, Part III, Section B, Field 1 – A note to remind schools that they must have a Perkins Loan Level of Expenditure from the Department of Education (the Department) for the award year in order to transfer FWS funds to the Federal Perkins Loan Program has been added.

  • Page III-24, Part III, Section C, Field 2.2 – Information to assist with questions concerning payments received after a Perkins loan has been assigned to the Department due to a Total and Permanent Disability Discharge has been added.

  • Page IV-2, Part IV, Section B, Field 4 – A note to remind a school that it must award FSEOG funds to students before the school may transfer FSEOG funds to FWS has been added.

  • Page V-2, Part V, Section A, Field 4 – A note to remind a school that it must award FWS funds to students before the school may transfer funds to FSEOG or Perkins has been added.

  • Page VI-1, Part VI, Section A, General Instructions – A note to provide a reference for further explanation concerning “full time and less than full time” enrollment has been added.

Important Reminders:

  1. All schools that wish to request funding under the campus-based programs for the 2013-2014 Award Year, and all schools that had campus-based expenditures for the 2011-2012 Award Year, are required to electronically submit a FISAP via the eCB Web site. The eCB Web site allows a school to complete and submit its FISAP online, receive real-time validation edits, and access prior-year data to assist in completing the FISAP.

  2. The deadline for the electronic submission of the FISAP is 11:59 P.M. (ET) on October 1, 2012. Transmissions must be completed and accepted by 12:00 midnight.

  3. The deadline date for making FISAP Edit Corrections and the Perkins Cash on Hand update is December 15, 2012. All corrections submitted after the December 15th deadline require Department approval through the FISAP Change Request process.

  4. Some schools have reported printing issues when attempting to print the Working Copy or Final Copy of the FISAP in PDF format. Updating the Adobe Reader plug-in often resolves this issue. Instructions to do this are available through the PDF Printing Solution link at the top of the Self-Service page within the eCB system. An alternate solution is to use the Multi-Print function to view and print an HTML version of the FISAP. The Multi-Print function is also available on the Self-service page.

Contact Information

For additional information about this Draft FISAP and instruction booklet, please contact the Campus-Based Call Center at 877/801-7168. Customer service representatives are available Monday through Friday from 8:00 A.M. until 8:00 P.M. (ET). You may also e-mail

Last Modified: 02/15/2012