Maintained for Historical Purposes

This resource is being maintained for historical purposes only and is not currently applicable.

(Application Processing) Subject: CPS Reprocessing on February 15, 2012 to Update Pell Eligibility Based on 2012-2013 Pell Grant Payment and Disbursement Schedules

Posted Date:February 14, 2012

Author: William Leith, Service Director, Program Management, Federal Student Aid

Subject: CPS Reprocessing on February 15, 2012 to Update Pell Eligibility Based on 2012-2013 Pell Grant Payment and Disbursement Schedules

In an electronic announcement posted to the Information for Financial Aid Professionals (IFAP) Web site on January 30, 2012, we alerted you that we will reprocess 2012-2013 Institutional Student Information Records (ISIRs) for applicants who applied prior to February 13, 2012 in order to recalculate Federal Pell Grant (Pell Grant) eligibility according to the 2012-2013 payment and disbursement schedules published in Dear Colleague Letter P-12-01. This Central Processing System (CPS) reprocessing will take place February 15, 2012.

As of the February 13, 2012 compute, the CPS is now using the 2012-2013 Pell Grant payment and disbursement schedules as established in Dear Colleague Letter P-12-01 to calculate Pell Grant eligibility and estimated Pell Grant Scheduled Award amounts for all new 2012-2013 Free Applications for Federal Student Aid (FAFSAs), as well as for corrections to previously-filed FAFSAs. For more information about the Pell Grant payment and disbursement schedules for the 2012-2013 Award Year, refer to Dear Colleague Letter P-12-01.

As part of the CPS system update, we also updated our Student Aid Report (SAR) print operations and FAFSA on the Web confirmation page functionality to display estimated Pell Grant Scheduled Award amounts based on the recently-posted schedules.

We now need to reprocess records for students who applied for 2012-2013 before the February 13, 2012 compute and who are not, based upon the new schedules, eligible for a 2012-2013 Pell Grant. When we began processing 2012-2013 FAFSAs on January 3, 2012, we used the 2011-2012 maximum EFC of 5273 to establish Pell Grant eligibility on SARs and in ISIRs. As a result of Congress’ determination that 4995 is the maximum Pell-eligible EFC for 2012-2013, the CPS will reprocess certain 2012-2013 SARs and ISIRs in order to recalculate 2012-2013 Pell Grant eligibility.

The February 15, 2012 reprocessing will create a new SAR and ISIR transaction for any student with an EFC between 4996 and 5273 to reflect the loss of Pell Grant eligibility. We estimate that fewer than 16,500 students will be affected.

During the reprocessing, we will first identify students whose most recent CPS transaction was created prior to February 13, 2012 and has an EFC greater than 4995 and equal to or less than 5273. We will then reprocess the selected transaction on February 15, 2012 to reflect the loss of 2012-2013 Pell Grant eligibility. Only one new transaction will be generated for each student affected by this reprocessing.

How to Identify Reprocessed ISIRs

Several methods exist for identifying the records resulting from the February 15, 2012 reprocessing:

  • Reprocessed ISIRs will be sent under the IGSG13OP message class.

  • Paper SARs and ISIRs will include SAR comment code 172, which states “This SAR was produced because we have processed a change to your information based on information reported to us by another agency or as a result of a processing system change. Please review your SAR to see what effect, if any, this change has had on your application.”

  • ISIRs produced as a result of the February 15, 2012 reprocessing will include a value of “01” for the Reprocessed Reason Code (ISIR field #222).

  • Later this spring, we will update the FAA Info page in Student Inquiry on the FAA Access to CPS Online Web site to display a Reprocessed Reason Code value of “01” for the transaction resulting from the February 15, 2012 reprocessing.

Contact Information

If you have questions regarding this message, contact CPS/SAIG Technical Support at 800/330-5947 (TDD/TTY 800/511-5806) or by e-mail at CPSSAIG@ed.gov.

Last Modified: 02/13/2012