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(COD System) Subject: Additional COD System Implementation for 2011-2012 Award Year

Posted Date:October 14, 2011

Author: William Leith, Service Director, Program Management, Federal Student Aid

Subject: Additional COD System Implementation for 2011-2012 Award Year

As explained in a February 2011 Electronic Announcement on the Information for Financial Aid Professionals (IFAP) Web site, we implemented Common Origination and Disbursement (COD) System functionality to support 2011-2012 Award Year processing. During the period October 21-22, 2011, we plan to implement additional COD System functionality for the 2011-2012 Award Year.

In this announcement, we provide the following important information related to the implementation:

  • COD Batch Processing Suspension and Web Site Outage Information
  • COD System Processing Function Enhancements and Modifications for 2011-2012
  • Contact Information
  • Attachments/Enclosures

We appreciate your patience and understanding as we complete this important activity.

COD Batch Processing Suspension and Web Site Outage Information

To install the additional COD System functionality, we will suspend COD batch processing beginning at 8:00 P.M. (ET) on Friday, October 21, 2011. Records submitted after this time will be held and processed after 8:00 P.M. (ET) on Saturday, October 22, 2011.

Note: All actual disbursements with a disbursement date from October 21, 2011 through October 22, 2011 must be received by the COD System no later than 9:00 A.M. (ET) on Friday, October 21, 2011, and subsequently accepted by the COD System, in order to generate the appropriate funding level increase prior to the outage. Disbursements submitted by the deadline but not subsequently accepted, disbursements submitted after the deadline, and disbursements with a disbursement date after October 22, 2011 will be processed and funded after the outage.

In addition, between 8:00 P.M. (ET) on Friday, October 21, 2011 and 8:00 P.M. (ET) on Saturday, October 22, 2011—

  • Users will not be able to submit or retrieve data via the COD Web site.

  • Users will not be able to access the COD Reports area of the COD Web site.

  • An individual will not be able to complete online Direct Loan Entrance Counseling, complete a new Master Promissory Note (MPN) electronically, complete a Direct PLUS Loan Request electronically, endorse a Direct PLUS Loan electronically, or view loan correspondence via the StudentLoans.gov Web site.

  • An individual will not be able to complete TEACH Grant Initial and Subsequent Counseling, complete a new TEACH Grant Agreement to Serve (ATS), or retrieve an existing ATS via the TEACH Grant Web site.

Note: The COD System will undergo routine maintenance on Sunday, October 23, 2011 from 5:00 A.M. (ET) until 11:00 A.M. (ET). During this period, batch processing and Web site availability will again be impacted.

COD System Processing Function Enhancements and Modifications for 2011-2012

In the attachment to this announcement titled “Additional COD System Processing Function Enhancements and Modifications for 2011-2012,” we highlight the processing function enhancements and modifications we will implement during the October 21-22, 2011 period.

Contact Information

If you have questions about this announcement or its attachment, contact the COD School Relations Center at 800/474-7268 for Grants or 800/848-0978 for Direct Loans. You may also e-mail CODSupport@acs-inc.com.

Last Modified: 10/13/2011