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(General) Subject: Gainful Employment Electronic Announcement #7 - Updated NSLDS Gainful Employment User Guide

Posted Date:June 3, 2011

Author: Pamela Eliadis, Service Director, System Operations & Aid Delivery Management, Federal Student Aid

Subject: Gainful Employment Electronic Announcement #7 - Updated NSLDS Gainful Employment User Guide

An update to the National Student Loan Data System (NSLDS) Gainful Employment User Guide is now available on the NSLDS User Documentation page on the Information for Financial Aid Professionals (IFAP) Web site. Upon further review of the gainful employment batch reporting process, we have determined that we are not able to offer the XML format as an option for the initial year of reporting, and have therefore removed the XML record layout from the user guide.
Working collaboratively with the community, we will continue to explore the option of gainful employment reporting using XML standards for the future.

In addition, based on the final regulations that were released June 2, 2011 and will be published in the Federal Register soon, a new field for “Tuition and Fees” replaces the field previously designated as “Reserved for Future Use”. Reporting of tuition and fees is optional.

Institutions should use information in the Updated NSLDS Gainful Employment User Guide to prepare their systems to submit required gainful employment information to the U.S. Department of Education (the Department). The two reporting formats that will be initially offered are fixed width format and comma separated values format. Record layouts for each of these formats remain in the user guide.

Reminder: An online reporting option will also be available later this summer, and information about this option will be included in a future release of the user guide. Monitor the IFAP Web site for forthcoming communications about the availability of this enhancement to the NSLDS Professional Access Web site.

Contact Information

If you have technical questions about the NSLDS Gainful Employment User Guide please send an e-mail to

If you have other questions about the gainful employment regulations, please send an e-mail to

Last Modified: 06/02/2011