Publication Date: May 1, 2007
Author: William Leith, Acting General Manager, Application, Operations and Delivery Services, Federal Student Aid
Summary: Implementation of COD System Functionality Supporting 2007-2008 Pell Grant Processing
Posted on 05-01-2007
As we have explained previously in a number of Electronic Announcements posted on the Information for Financial Aid Professionals (IFAP) Web site, the Revised Continuing Appropriations Resolution, 2007, (P.L. 110-5) established the minimum and maximum Federal Pell Grant (Pell Grant) amounts for the 2007-2008 Award Year. Most recently, in an Electronic Announcement posted on April 4, 2007, we informed schools of our plan to update the 2007-2008 Common Origination and Disbursement (COD) System with the Pell Grant payment and disbursement schedules in a separate release after our April 2007 implementation of 2007-2008 COD System functionality. While this approach temporarily delays schools in the submission of 2007-2008 Pell Grant origination and anticipated disbursement records to the COD System, it does eliminate the need for resubmission of 2007-2008 Pell Grant origination and anticipated disbursement records.
During the period May 11-12, 2007, we plan to update the 2007-2008 COD System with the Pell Grant payment and disbursement schedules. This additional COD System functionality will support the processing of Pell Grant awards for the 2007-2008 Award Year.
In this announcement, we provide the following important information related to the implementation:
We appreciate your patience and understanding as we complete this important activity.
COD Batch Processing Suspension and Web Site Outage Information
In order to install the system changes that will allow the COD System to receive and process 2007-2008 Pell Grant records--
Additionally, for Direct Loan participants--
Note: The COD System will undergo routine maintenance on Sunday, May 13, 2007 from 1:30 A.M. until 8:00 A.M. (ET). The Direct Loan Electronic MPN Web site will be unavailable for an extended period from 1:30 A.M. until 11:00 A.M. (ET) while the routine maintenance is performed. Detailed information about these outage periods will be included in the "COD Processing Update" and posted as messages on the COD and Direct Loan Electronic MPN Web sites.
COD System Processing Function Enhancements and Modifications
The May 11-12, 2007 update to the 2007-2008 COD System will put functionality in place to support the processing of 2007-2008 Pell Grant awards. After completion of the update on May 12, 2007, a school will be able to complete the following 2007-2008 Pell Grant processing functions:
Note: When a school submits a 2007-2008 Pell Grant origination or anticipated disbursement record to the COD System on or after May 12, 2007, the record must include a Central Processing System (CPS) transaction number for a transaction that has been designated as "Pell Grant Eligible." If the record does not include a CPS transaction number for a transaction that has been designated as "Pell Grant Eligible," the COD System will reject the record.
On May 14, 2007, we plan to determine Initial Pell Grant Authorizations for the 2007-2008 Award Year for schools receiving Pell Grant funds under the advanced funding method. After we make these determinations, we will post an Electronic Announcement on the IFAP Web site informing schools that Initial Current Funding Levels (CFLs) have been established in the COD System and that an Electronic Statement of Account (ESOA) containing this information will be sent to each school's Student Aid Internet Gateway (SAIG) mailbox.
The COD System will accept actual disbursement records for 2007-2008 Pell Grant awards beginning June 21, 2007.
A school will be able to view and draw down 2007-2008 Pell Grant funds in the Grant Administration and Payment System (GAPS) on Monday, July 2, 2007.
Information for EDExpress 2007-2008 Users
As explained in an Electronic Announcement posted on April 25, 2007, the EDExpress 2007-2008, Release 2.0 Pell module will not calculate Pell Grant awards according to the updated 2007-2008 Pell Grant payment and disbursement schedules. On May 18, 2007, we plan to post EDExpress 2007-2008, Release 3.0, an upgrade version that will incorporate the 2007-2008 Pell Grant changes into EDExpress Global, Packaging, and Pell functionality.
Until a school has upgraded to Release 3.0, the school should delay its creation and submission of Pell Grant origination (and corresponding anticipated disbursement) records in EDExpress 2007-2008. For complete information about how to better prepare for the implementation of EDExpress 2007-2008, Release 3.0, refer to the April 25th announcement.
If you have any questions about the update to the 2007-2008 COD System, contact the COD School Relations Center at 800/4PGRANT (800/474-7268) for ACG, National SMART Grant, and Pell Grant. You may also e-mail CODSupport@acs-inc.com.
If you have any questions about EDExpress 2007-2008, Release 3.0, contact CPS/SAIG Technical Support at 800/330-5947 (TDD/TTY 800/511-5806) or by e-mail at CPSSAIG@ed.gov.