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Summary: HERA Operational Implementation Guidance (CPS, COD System, and EDExpress Suite) -- Internal Fiscal Year Accounting Activity Performed for ACG and National SMART Grant Funding

Publication Date: October 6, 2006

Author: G. Kay Jacks, General Manager, Application, Operations and Delivery Services, Federal Student Aid

Summary: HERA Operational Implementation Guidance (CPS, COD System, and EDExpress Suite) -- Internal Fiscal Year Accounting Activity Performed for ACG and National SMART Grant Funding

Posted on 10-06-2006

As part of the Department of Education's internal activities to close out Fiscal Year (FY) 2006 and begin FY 2007, on October 5, 2006, we adjusted the funding source for Academic Competitiveness Grant (ACG) Program and National Science and Mathematics Access to Retain Talent Grant (National SMART Grant) Program funds. This internal accounting activity simply changed the FY designation for the funds and did not impact the amount of ACG and/or National SMART Grant funds available to a school--that is, it did not change the school's Current Funding Level (CFL) for each program.

Each school that participates in the ACG Program and/or the National SMART Grant Program will receive/see the following evidence of the internal accounting activity that we performed on October 5, 2006:

  • For each program in which it participates, the school will receive one Electronic Statement of Account (ESOA) dated October 5, 2006 in its Student Aid Internet Gateway (SAIG) mailbox. This ESOA will reflect, in the detail section, both the internal decrease activity and the internal increase activity that we performed. In the summary section of the ESOA, the net amount of the activity will sum to zero ($0.00).

    The ESOA for the ACG Program was sent in the message class AGAS07OP.

    The ESOA for the National SMART Grant Program was sent in the message class SGAS07OP.

  • For each program in which it participates, the school will see two events dated October 9, 2006 in the GAPS Activity Report on the Grant Administration and Payment System (GAPS) e-Payments Web site. One event will reflect the internal decrease activity that we performed and the other event will reflect the internal increase activity that we performed.

Notes:

1. If the school participates in both the ACG Program and the National SMART Grant Program, it will receive two ESOAs, but will see four events in the GAPS Activity Report.

2. The school will not see the internal decrease and increase activities reflected on the Common Origination and Disbursement (COD) Web site.

We appreciate schools' understanding of the internal accounting activity that we performed. Again, this internal accounting activity simply changed the FY designation for the funds and did not impact the amount of a school's CFL for the ACG Program and/or the National SMART Grant Program.

If you have any questions about this announcement, contact the COD School Relations Center at 800/4PGRANT (800/474-7268). You may also e-mail CODSupport@acs-inc.com.

Last Modified: 10/05/2006