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Summary: Data Center Move-Impact on Campus-Based, Pell Grant, and Direct Loan Funds Availability (GAPS, EDCAPS, and COD)

Publication Date: January 16, 2006

Author: G. Kay Jacks, General Manager, FSA Application, School Eligibility and Delivery Services

Summary: Data Center Move-Impact on Campus-Based, Pell Grant, and Direct Loan Funds Availability (GAPS, EDCAPS, and COD)

Posted on 01-17-2006

The Department of Education (the Department) is in the process of relocating its data center. Some of the Department's core financial systems, including the Grant Administration and Payment System (GAPS), will be shut down and unavailable while the Department completes the relocation. This shutdown will impact how the Common Origination and Disbursement (COD) System will process financial data and when schools can obtain funds for their Federal Student Aid programs as follows:

  • Thursday, February 2, 2006 through Sunday, February 5, 2006--The COD System will accept Pell Grant and Direct Loan disbursements, but Current Funding Level (CFL) changes and funding will not be processed by EDCAPS/GAPS until Monday, February 6, 2006.
  • Actual disbursements must be received and accepted by the COD System no later than 8:00 P.M. (ET) on Wednesday, February 1, 2006, in order for them to be included in the drawdown prior to the shutdown. Disbursements submitted after this time will be funded after EDCAPS/GAPS re-opens on February 6, 2006.
  • 7:00 P.M. (ET) on Thursday, February 2, 2006 through 7:00 A.M. (ET) on Monday, February 6, 2006--The GAPS e-Payments Web site will not be available. Schools will not be able to draw down Campus-Based, Pell Grant, or Direct Loan funds during this period.

We appreciate your patience and understanding as the Department completes this important activity. We expect financial processing to be caught up by Tuesday, February 7, 2006.

Contact Information

If you have any questions about this announcement, contact one of the following help desks:

  • For questions related to the GAPS, contact the GAPS hotline at 888/336-8930 or go to the e-Payments Web site
    (https://e-grants.ed.gov/gapsweb/ephome.asp).
  • For questions related to the Campus-Based programs, contact the Campus-Based Call Center at 877/801-7168. You may also e-mail CBFOB@ed.gov.
  • For questions related to the COD System, contact the COD School Relations Center at 800/4PGRANT for Pell Grant or 800/848-0978 for Direct Loan. You may also e mail CODSupport@acs-inc.com.