Publication Date: November 30, 2004
Author: General Manager, FSA Application, School Eligibility and Delivery Services
Summary: Pell Grant Year-to-Date Record Back in Production
Posted on 11-30-2004
To: All Destination Points
From: General Manager, FSA ASEDS
Summary: Pell Grant Year-to-Date Record Back in Production
Beginning November 30, 2004, Pell Grant Year-to-Date (YTD) records (PGYRxxOP) are being generated and sent to schools’ SAIG mailboxes. In addition, YTD requests that have been held by the Common Origination and Disbursement (COD) System since October 2, 2004 are being fulfilled. The YTD record can be used to assist a school with its year-end and ongoing reconciliation processes. Until resolution of current COD System issues affecting the YTD record, we caution a school not to use the YTD record for rebuilding a complete student record or Pell database. The current COD System issues are described below.
Process for Previously Held YTD Requests
We expect to generate and send all previously held YTD requests by December 13, 2004. To assist us in processing the held requests as expeditiously as possible, please do not resubmit requests at this time. When we have completed this work, we will notify schools accordingly in the COD Processing Update under the Pell Grant Reports and Data Requests section. This document is available daily on the COD web site and is posted to the IFAP web site every Friday.
Current COD System Issues Affecting the YTD Record
The following current COD System issues may affect a school’s YTD record:
- System-generated negative disbursements (CRNDxxOP) created by the COD System prior to June 24, 2004 are currently reflected in the YTD and on the COD web site with incorrect disbursement dates. We are currently performing a cleanup to correct these records in our database.
- In some cases, when we process more than one disbursement transaction for the same disbursement number on the same day, the individual transactions are currently not reflected in the YTD record and on the COD web site. Instead, one combined disbursement transaction is reflected with the correct disbursement amount, the correct disbursement date, and the highest disbursement sequence number. We are currently researching a code fix and cleanup plan for this issue.
Note: For a disbursement with this issue, if a school encounters difficulty processing further disbursement activity through its software, the activity can be performed on the COD web site. - In some instances, the Previous Disbursement Sequence Number on the COD web site’s Disbursement History screen differs from the Previous Disbursement Sequence Number reflected in the YTD record. The Previous Disbursement Sequence Number reflected in the YTD record is correct. We are currently performing a cleanup to correct the erroneous Previous Disbursement Sequence Numbers on the COD web site.
Updates related to the resolution of the above issues will be posted in the COD Processing Update under the Pell Grant Reports and Data Requests section. This document is available daily on the COD web site and is posted to the IFAP web site every Friday.
Contact Information
We sincerely apologize for any inconvenience the delay in generating YTD records has caused schools. Thank you for your continued patience as we resolve the current COD System issues affecting the YTD record. If your school needs immediate assistance with acquiring specific Pell data or has further questions, please contact the COD School Relations Center at 800/4PGRANT or via e-mail at CODSupport@acs-inc.com