Maintained for Historical Purposes

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Summary: Program File Available for Download to Resolve Pell Grant Disbursement Export Issue in EDExpress for Windows 2004-2005, Release 2.0

Publication Date: September 27, 2004

Author: FSA Application, School Eligibility and Delivery Services (ASEDS)

Summary: Program File Available for Download to Resolve Pell Grant Disbursement Export Issue in EDExpress for Windows 2004-2005, Release 2.0


Posted on 09-27-2004

TO: All EDExpress for Windows 2004-2005, Release 2.0 Pell Users
FROM: CPS/SAIG Technical Support
RE: Program File Available for Download to Resolve Pell Grant Disbursement Export Issue in EDExpress for Windows 2004-2005, Release 2.0
DATE: September 27, 2004

CPS/SAIG Technical Support has posted a file to the U.S. Department of Education's Federal Student Aid Download (FSAdownload) Web site (located at fsadownload.ed.gov) to resolve a Pell disbursement-only export software issue in EDExpress for Windows 2004-2005, Release 2.0.

**Issue**

Beginning on August 10, 2004, when exporting Pell records using EDExpress for Windows, Release 2.0, and the ONLY data you have marked "Ready" to export is Disbursement data, the EDExpress software may incorrectly export a Verification Status Code to the Common Origination and Disbursement (COD) system. If the Verification Status Code field has a V, W, or S value on the student record in the EDExpress database, and that field value was previously accepted by COD, EDExpress is erroneously transmitting to COD a value of 'blank' in this field. COD is then updating the Verification Status Code on their system to 'blank' and is returning this new value in the response file. However, after importing the response file, the EDExpress database continues to reflect the original accepted COD value of V, W, or S. Therefore, for records submitted on or after August 10, 2004, the EDExpress database is out of sync with the COD database.

**Resolution**

We have posted a Dynamic Link Library (DLL) file named CODImportExport5.dll to the FSAdownload Web site to resolve this software issue.

NOTE: Once the CODImportExport5.dll file is successfully downloaded and installed, schools that exported disbursement data on or after August 10, 2004 will need to export and transmit previously accepted Pell origination data. To do this, we strongly recommend that you use the Pell Multiple Entry feature in Release 2.0 to update each origination record to a Ready to Export status. To do this:

1) Go to Process, Multiple Entry, Pell.
2) Place a checkmark in the "Select" column in field #12 - Set Origination Ready to Export.
3) Place a checkmark in the Value column for field #12.
4) Click "OK".
5) Click "Save", and then "Yes" twice to begin the update process.
6) Once the update is complete, export a new CRAA05IN file and transmit this file to COD for processing.

To determine if this issue affects your records submitted on or after August 10th, review the Import Edit Reports that printed upon import of your recent CRAA05OP files. If any of the reports indicate a Verification Status of "TRUE" for records that have a Verification Status in EDExpress of V, S, or W, then this issue affects your school and you need to resend your Pell Origination data to COD.

**Installation Process**

You can download CODImportExport5.dll file from FSAdownload directly into the EDExpress for Windows 2004-2005 program folder, or you can download it to a different location, such as a network drive, and copy it to the EDExpress program folder of all PC workstations in your office that have Release 2.0 installed.

For most users, Release 2.0 is installed in the default program folder C:\Program Files\EDESuite\EDExpress for Windows 2004-2005. For stand-alone installations of EDExpress, you can verify the location of the program folder by starting your Release 2.0. The program folder path is listed along the bottom menu bar. For network installations, use Windows Explorer to navigate to C:\Program Files\EDESuite\EDExpress for Windows 2004-2005 to make sure CODImportExport5.dll is in the folder.

NOTE: Be sure to close the Release 2.0 program on your PC(s) before performing this download and copy procedure.

To download the CODImportExport5.dll Patch, go to FSAdownload.ed.gov, click on the "Software and Associated Documents" link, and select "EDExpress for Windows 2004-2005, Release 2.0". On the "EDExpress 2004-2005" page, you can initiate the download of the CODImportExport5.dll Patch by clicking the "CODImportExport5.dll" link under the "Software" section. You will receive a prompt asking if you wish to open the file or save it to your computer - you should click on the Save button.

Please note the following tips regarding this process:

1) You should save the file to wherever Release 2.0 was installed on your system. As noted earlier, for most users Release 2.0 is installed in the default program folder C:\Program Files\EDESuite\EDExpress for Windows 2004-2005.
2) During the copy procedure, you will receive a prompt asking if you want to replace the existing CODImportExport5.dll file with the new version you are downloading - you should click "Yes" and allow Windows to overwrite the file.
3) You do not need to reboot your PC(s) once the copy procedure is complete in order to resume using Release 2.0.

If you need assistance with downloading or copying the CODImportExport5.dll file to the Release 2.0 program folder on your PC(s), please contact CPS/SAIG Technical Support at 800/330-5947 or via e-mail at CPSSAIG@ed.gov.