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Summary: Updating Information in the Federal School Code File

Publication Date: June 26, 2003

Author: General Manager: FSA Students Channel

Summary: Updating Information in the Federal School Code File

 

Posted on 06-26-2003

 

TO: Financial Aid Administrators

FROM: Jennifer Douglas, General Manager

Students Channel, FSA

RE: Updating Information in the Federal School Code File

We are contacting you to confirm that your school name and address is listed correctly in the Federal School Code file attached as a Word document as well as a PDF file to this message. Please review your school name, city, and state, and e-mail any changes to cpswan@ncs.com

Why we're sending this message

The Federal School Code (FSC) List is being updated for the 2004-2005 processing cycle. Applicants for federal student aid use this list to find the codes of the school(s) they wish to attend and include the codes on their Free Application for Federal Student Aid (FAFSA). When a FAFSA is processed, the student aid information is sent to the school(s) the applicant listed on the FAFSA.

Applicants may get the FSC List from high schools, libraries, and postsecondary schools, or they can access the FSC search online at the FAFSA on the Web site at http://www.fafsa.ed.govÂ

What you should do

If your school's name, city, and state, as shown in the FSC file at the link above, have not changed, you DO NOT have to do anything. If your school's information has officially changed, you must update your Program Participation Agreement before we can change it in the FSC file. To do this, go to the Department's Web site at http://www.eligcert.ed.gov.  Your Current User Name is "ED" plus all 8 digits of your OPE ID. Your password is "ED" plus your 9-digit Tax Identification Number (TIN).

If you need your information in the Federal School Code file updated, please send an email to cpswan@ncs.com with "FSC Update" in the subject line.

If you do not want your school code listed in the Federal School Code file, please send an email to cpswan@ncs.com with "FSC Inactivate" in the subject line. Make sure to include your school code, school name, as well as your name and phone number where you can be reached if questions arise.

NOTE: A school can only have ONE city and state per Federal School Code. In addition, changes to the FSC file does not change your school's name or address in any other U.S. Department of Education database. Attachment 1, at the end of this message, shows the valid length for address fields as well as some standard abbreviations if you need to use them.

Also, please verify that the type of Federal School Code you use is correct:Â Â The following are the current code types:

0 (zero) = You participate in the Pell Grant program
G = You participate in the FFEL program but not in the Pell Grant program
B = You participate in Campus-based programs only
E = You have an ED-assigned code as an authorized branch campus

To ensure we receive your changes in time to incorporate them into the 2004-2005 Federal School Code List, please reply by e-mail no later than July 16, 2003.

Your assistance in updating the 2004-2005 Federal School Code List is appreciated. Â If you have any questions, please contact CPS/WAN Technical Support at 1-800/330-5947 or via e-mail at CPSWAN@NCS.COM.

Attachment 1
FEDERAL SCHOOL CODE FILE LENGTHS
The following indicates the number of characters in each address field on the Federal School Code File:

Field Name

Length

INSTITUTION NAME

35

STREET ADDRESS

35

ADDRESS 2

35

CITY

23

STATE

02

ZIP

05

 

STANDARD ABBREVIATIONS

 

Common
Presentation

Standard
Abbrevaiation

Common
Presentation

Standard
Abbreviation

 

 

 

 

ACADEMIC

ACDMC

DESIGN

DSGN

ACADEMY

ACDMY

DESIGNER

DSGNR

ADMINISTRATION

ADMN

DIRECTOR

DIR

ADMINISTRATOR

ADMNSTR

DISTRICT

DIST

AGRICULTURAL

AGRCLTL

EASTERN

ESTRN

AMERICAN

AMERCN

EDUCATION

EDUC

ANESTHESIOLOGY

ANSTHSLGY

ENGINEERING

ENGRG

ARCHITECTURE

ARCH

FEDERAL

FED

ARTIST

ART

FINACIAL

FNCL

ARTISTIC

ARTSTC

FREEWAY

FWY

ASSISTANT

ASSIST

GOVERNMENT

GOVT

ASSOCIATE

ASSOC

GRADUATE

GRAD

ASSOCIATED

ASSOCD

HIGHWAY

HWY

ATLANTIC

ATL

HOSPITAL

HOSP

AVENUE

AVE

INDUSTRIAL

IND

BEAUTY

BTY

INSTITUTE

INST

BOULEVARD

BLVD

INTERSTATE

INTSTE

BUILDING

BLDG

LEARNING

LEARN

BUSINESS

BUS

MEDICAL

MEDCL

CAMPUS

CMPS

MUSIC

MUSC

CAPTIAL

CPTAL

NATIONAL

NATL

CAPITOL

CPTOL

NORTHWESTERN

NWN

CENTER

CTR

OFFICE

OFC

CHERRY

CHRY

OSTEOPATHIC

OSTEOPTHC

CLASSIC

CLSC

PACIFIC

PAC

CLINIC

CLNC

PARKWAY

PKY

COAST

CST

PHARMACY

PHARM

COASTAL

CSTL

PLACE

PL

COLLEGE

COLG

ROUTE

RT

COMMUNITY

CMNTY

SCHOOL

SCHL

CONCORURSE

CONCRS

SCIENCE

SCI

CONGRESS

CNGRS

SECRETARIAL

SECL

COORDINATOR

COORDNTR

SOUTHERN

STHRN

CORNER

COR

SQUARE

SQ

COSMETIC

CSMTC

STATE

STAT

COUNTRY

CNTRY

TECHNOLOGICAL

TCHNLGCL

COUNTY

CNTY

UNIVERSITY

UNIV

CREEK

CRK

WESTERN

WSTRN

Attachments/Enclosures: