Maintained for Historical Purposes

This resource is being maintained for historical purposes only and is not currently applicable.

Summary: Electronic Roster May Be Sent To Your School

Publication Date: May 2, 2003

Author: General Manager: FSA Schools Channel

Summary: Electronic Roster May Be Sent To Your School


Posted on 05-02-2003

TO: All Destination Points
FROM: The Central Processing System (CPS)
RE: Electronic Roster May Be Sent To Your School
DATE: May 2, 2003

The week of April 21, an issue was identified that resulted in a number of 2003-2004 paper submissions not being processed in a timely manner. The submissions included paper Free Applications for Federal Student Aid (FAFSAs), paper Renewal FAFSAs, and paper Student Aid Report (SAR) corrections received prior to March 7, 2003. The issue only affected paper submissions for the 2003-2004 processing cycle.

The records were identified, processed, and ISIRs not held for INS Secondary Confirmation were sent via the Student Aid Internet Gateway (SAIG) on Friday, April 25. ISIRs held for INS Secondary Confirmation were in batches generated on Monday, April 28, or Tuesday, April 29. The records were sent under the message class SYSG04OP in separate files for each Federal School Code or, in the case of state agencies, for each state.

If any students affected by the issue listed your school code, or if you are a state agency and any students in your state were affected, you will have already received the SYSG04OP file or files. In addition, you should have received a hard-copy letter and a paper student roster containing the SSN, First, Middle, and Last Name, Receipt Date, Processed Date, and SAR/ISIR Transaction Number of the students whose ISIRs were sent to you.

Please note that if none of the records listed your Federal School Code, or if you are a state agency and no students in your state were affected, you were not sent a SYSG04OP file or a paper roster and will not receive an electronic roster.

On Monday, May 5, 2003, the CPS will send electronic rosters to each destination point (TG number) via the Student Aid Internet Gateway (SAIG) listing the students affected by the issue. The rosters will be sent under the PMESSAGE message class. Separate rosters will be generated for each Federal School Code or state. If your destination point receives ISIRs for more than one school code, you will receive a separate roster for each school code. If you are a state agency and receive both resident and non-resident ISIRs, you will receive two separate rosters.

The header record (N05) will contain the destination point (TG number), the PMESSAGE message class, and a batch number built from "#ROSTER," followed by the destination (TG number) and either the Federal School Code or the State Agency indicator. Below the header will be a line of text explaining for which school code or state agency the roster is intended.

The header and explanatory text will be in the following format:

O*N05TG54321 ,CLS=PMESSAGE,XXX,BAT=#ROSTER TG54321 123456
This is the Roster for School Code 123456

The roster will be in plain text with the fields separated by semi-colons in the following format:

123456789;LA;01;LastNamexxxxxxxx;FirstNamexxx;M;20030304;20030423
012312313;SM;03;Smith ;Jay ;R;20030303;20030423

The file layout is as follows:

Positions 1-9: SSN Original
Positions 11-12: Name ID
Positions 14-15: Transaction Number
Positions 17-32: Last Name
Positions 34-45: First Name
Position 47: Middle Initial
Positions 49-56: Transaction Receipt Date (yyyymmdd)
Positions 58-65: Process Date (yyyymmdd)

The trailer will be in the following format:

O*N95TG54321 ,CLS=PMESSAGE,XXX,BAT=#ROSTER TG54321 IA1

The file can be opened in any word-processing software and printed. The file may also be imported into a spreadsheet application, such as Excel, and sorted or otherwise manipulated before being printed.

If you have any questions regarding the information contained in this message, please contact CPS/WAN Technical Support at 800/330-5947 or via e-mail at CPSWAN@NCS.COM.