Publication Date: Sepatember 17, 2002
Author: General Manager: FSA School Channel
Summary: Important Information for the end of the 2001-2002 year processing for the Federal Pell Program
Posted on September 17, 2002
TO: All Destination Points
FROM: Pell Grant Processing
RE: Important Information for the end of the 2001-2002 year processing for the Federal Pell Program
Â PROCESSING DEADLINE FOR THE 2001-2002 PELL PROCESSING YEAR
This is a reminder that the deadline for electronically transmitting records for the Federal Pell Grant 2001-2002 award year is Monday, September 30, 2002. This deadline was previously announced in the Federal Register dated August 20, 2001.
Â (http://www.ifap.ed.gov/fregisters/FR08202001.html). Your transmission must be completed by midnight (local time at your destination point) on September 30, 2002 to meet the deadline. No requests for new or increased disbursements will be accepted after this deadline unless the requests meet the requirements for post deadline adjustments as set out in 34 CFR 690.83 and an administrative relief request has been approved by the Department.Â Or if new or increased award was not accepted because it was previously blocked for payment due to an accepted disbursement record at another institution, and the student record is now unblocked, these disbursements can be submitted without administrative relief.
Please take action prior to September 30 to submit new or revised information that is the result of new or changed awards, changed verification statuses, or to unblock awards for students attending other schools, so that other schools may submit records at this time.
ADMINISTRATIVE RELIEF REQUESTS
If you are unable to meet the deadline for transmitting records for new or increased 2001-2002 awards by Monday, September 30, 2002, your school may
qualify for Administrative Relief from the reporting deadline under
certain unusual circumstances. These conditions are:
1.Â Â Â Â Â Â Â The U.S. Department of Education or one of its operating partners made an administrative or processing error which prevented you from meeting the September 30, 2002 deadline; or
2.Â Â Â Â Â Â Â an event, such as a natural disaster, prevented you from meeting the deadline, or other unusual circumstances beyond the school's control.
Â To request Administrative Relief, send a written statement describing the problem in detail. Include the award year for which you are requesting relief (ex. 2001-2002), your six-digit Pell institution number, a contact name and phone number and e-mail address.
Â * By e-mail: mailto:email@example.com
* By the Pell Web Site http://www.pellgrantsonline.ed.gov
If your request for Administrative Relief is approved, we will notify you by e-mail. Please note: We must RECEIVE your request for Administrative Relief no later than JANUARY 31, 2003
Records for 2001-2002 received after September 30 will be edited to determine
if the school has been granted Administrative Relief to submit records beyond that date.
Note:Â Â If the institution has been informed through a Multiple Reporting Record (MRR) that a record has been unblocked by a previously blocking institution (that is, a "PU has been received on an MRR record), the institution will not have to request Administrative Relief for the disbursement record increase to be accepted.
* If an origination is received for a decreased annual award or a negative disbursement record is received, each will be processed, regardless of whether or not Administrative Relief has been granted to the school.
* If an origination is received for an increased or new annual award or a positive disbursement record is received and no administrative relief has been granted, each will be rejected.
Â RECONCILIATION TOOLS
RFMS offers two files that provide you information to help in either the year-end or ongoing reconciliation process. The first is the Year-to-Date File that contains detail origination, disbursement, and summary information on all your Pell Grant students at a transaction level. In addition, schools or servicers may request a reconciliation file. These files can be requested using your regular software interface (EDExpress, Third Party Software or Mainframe systems) or via the Pell web site
(http://www.pellgrantsonline.ed.gov)Â under the data request area.Â In addition to these tools, you may want to look at the RFMS Web siteÂ (http://www.pellgrantsonline.ed.gov). The "Student Information" page allows you to view the activities of other schools with respect to originations and disbursements for individual students enrolled at your institution.
Â If you have any questions on this or any other Pell Grant matter, please
Â contact Pell Grant Customer Service at 1-800-4PGRANT (800-474-7268) or
Â e-mail us at mailto:firstname.lastname@example.org Â