Maintained for Historical Purposes

This resource is being maintained for historical purposes only and is not currently applicable.

Summary: ACTION NEEDED BY JULY 16, 2002, IF YOU WANT TO CHANGE HOW YOUR SCHOOL IS LISTED IN THE FEDERAL SCHOOL CODE FILE FOR 2003-2004

Publication Date: June 2002

Author: General Manager: FSA Student Channel

Summary: ACTION NEEDED BY JULY 16, 2002, IF YOU WANT TO CHANGE HOW YOUR SCHOOL IS LISTED IN THE FEDERAL SCHOOL CODE FILE FOR 2003-2004


Posted on June 11, 2002

Revised on October 9, 2003

SUMMARY: ACTION NEEDED BY JULY 16, 2002, IF YOU WANT TO CHANGE HOW YOUR SCHOOL IS LISTED IN THE FEDERAL SCHOOL CODE FILE FOR 2003-2004.

Dear Financial Aid Administrator:

We are contacting you to confirm that your school name and address is listed correctly in the Federal School Code file located at: http://www.fafsa.ed.gov/fotw0304/fslookup.htm

Please review your school name, city, and state, and email any changes to cpswan@ncs.com. This letter explains what you should do to update your information, and who to call if you have questions.

Why we're sending this message

The Federal School Code (FSC) List is being updated for the 2003-2004 processing cycle. Applicants for federal student aid use this list to find the codes of the school(s) they wish to attend and include the codes on their Free Application for Federal Student Aid (FAFSA). When a FAFSA is processed, the student aid information is sent to the school(s) the applicant listed on the FAFSA.

Applicants may get the FSC List from high schools, libraries, and postsecondary schools, from EDExpress, and on the FAFSA on the Web site at http://www.fafsa.ed.gov

What you should do

If your school's name, city, and state, as shown in the FSC file at the link above, have not changed, you DO NOT have to do anything.

If your school's information has officially changed, you must update your Program Participation Agreement before we can change it in the FSC file. To do this, go to the Department's Web site at http://www.eligcert.ed.gov Your Current User Name is "ED" plus all 8 digits of your OPE ID. Your password is "ED" plus your 9-digit Tax Identification Number (TIN).

If you need your information in the Federal School Code file updated, please send an email to cpswan@ncs.com with "FSC Update" in the subject line.

If you do not want your school code listed in the Federal School Code file, please send an email to cpswan@ncs.com with "FSC Inactivate" in the subject line. Make sure to include your school code, school name, as well as your name and phone number where you can be reached if questions arise.

NOTE: A school can only have ONE city and state per Federal School Code. In addition, changes to the FSC file does not change your school's name or address in any other U.S. Department of Education database. Attachment 1, at the end of this message, shows the valid length for address fields as well as some standard abbreviations if you need to use them.

Also, please verify that the type of Federal School Code you use is correct: The following are the current code types:

0 (zero) = You participate in the Pell Grant program

G = You participate in the FFEL program but not in the Pell Grant program

B = You participate in Campus-based programs only

E = You have an ED-assigned code as an authorized branch campus

To ensure we receive your changes in time to incorporate them into the 2003-2004 Federal School Code List, please reply by e-mail no later than July 16, 2002.

Your assistance in updating the 2003-2004 Federal School Code List is appreciated. If you have any questions about this letter, please contact CPS/WAN Technical Support at 800/330-5947.

Attachment 1

FEDERAL SCHOOL CODE FILE LENGTHS

The following indicates the number of characters in each address field on the Federal School Code File:

Field Name
Length
INSTITUTION NAME
35
STREET ADDRESS
35
ADDRESS 2
35
CITY
23
STATE
02
ZIP
05

STANDARD ABBREVIATIONS

Common
Presentation

Standard
Abbrevaiation
Common
Presentation
Standard
Abbreviation
ACADEMIC ACDMC DESIGN DSGN
ACADEMY ACDMY DESIGNER DSGNR
ADMINISTRATION ADMN DIRECTOR DIR
ADMINISTRATOR ADMNSTR DISTRICT DIST
AGRICULTURAL AGRCLTL EASTERN ESTRN
AMERICAN AMERCN EDUCATION EDUC
ANESTHESIOLOGY ANSTHSLGY ENGINEERING ENGRG
ARCHITECTURE ARCH FEDERAL FED
ARTIST ART FINACIAL FNCL
ARTISTIC ARTSTC FREEWAY FWY
ASSISTANT ASSIST GOVERNMENT GOVT
ASSOCIATE ASSOC GRADUATE GRAD
ASSOCIATED ASSOCD HIGHWAY HWY
ATLANTIC ATL HOSPITAL HOSP
AVENUE AVE INDUSTRIAL IND
BEAUTY BTY INSTITUTE INST
BOULEVARD BLVD INTERSTATE INTSTE
BUILDING BLDG LEARNING LEARN
BUSINESS BUS MEDICAL MEDCL
CAMPUS CMPS MUSIC MUSC
CAPTIAL CPTAL NATIONAL NATL
CAPITOL CPTOL NORTHWESTERN NWN
CENTER CTR OFFICE OFC
CHERRY CHRY OSTEOPATHIC OSTEOPTHC
CLASSIC CLSC PACIFIC PAC
CLINIC CLNC PARKWAY PKY
COAST CST PHARMACY PHARM
COASTAL CSTL PLACE PL
COLLEGE COLG ROUTE RT
COMMUNITY CMNTY SCHOOL SCHL
CONCORURSE CONCRS SCIENCE SCI
CONGRESS CNGRS SECRETARIAL SECL
COORDINATOR COORDNTR SOUTHERN STHRN
CORNER COR SQUARE SQ
COSMETIC CSMTC STATE STAT
COUNTRY CNTRY TECHNOLOGICAL TCHNLGCL
COUNTY CNTY UNIVERSITY UNIV
CREEK CRK WESTERN WSTRN

Last Modified: 06/10/2002