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Tip: Using FISAP reports in EDExpress Packaging

Publication Date: 08/09/2001

Author: General Manager: SFA School Channel

Summary: Tip: Using FISAP reports in EDExpress Packaging


Posted on August 9, 2001

TO: All Destination Points

FROM: CPS/WAN Technical Support

RE: Tip: Using FISAP reports in EDExpress Packaging

Schools currently completing the 2002-2003 FISAP can benefit from two reports that can be printed from the 2000-2001 EDExpress software --- the FISAP Eligible Dependent and Eligible Independent Students lists. These reports will list your students by income range and enrollment status, as well as identify students with automatic zero EFCs. This report information will assist you in completing or correcting the income grids in part II, section F of the current FISAP in Version 4.0 or Version 4.1 of the FISAP for Windows 2002-2003 software.

These FISAP reports are part of the Packaging module of 2000-2001 EDExpress, Version 6.3.2, and can be run via File | Print | Packaging. To generate the reports you must first do a very basic setup of the Packaging module and then import all valid ISIR data into it.

Follow the steps below to create the necessary Packaging setup prior to importing your ISIR data into the Packaging module:

1) Establish a basic Academic Year Profile. This field is required to initiate an ISIR import into Packaging:

A) Go to Tools | Setup | Packaging | Academic Year Profile;
B) Type a Code and Title that are recognizable to you; you can use alpha or numeric characters;
C) Click on the Default checkbox (so the code will autofill on the Packaging ISIR import screen);
D) Disregard the Pell Grant Formula, Program Proration Percent, and EFC Program Length to Import from ISIR Database fields; E) Enter at least one Term title. This can be any type of description, such as "Fall," "First Payment," or "Year";
F) For Enrollment, select the default value "Full-Time" (see NOTE below);
G) Enter percentage values of your choice in the Pell, Grant, Perkins, FWS, or Loan columns. Valid entries in this table are 00.00 to 100.00;
H) Click Save.

2) Establish a basic Packaging Budget profile:

A) Go to Tools | Setup | Packaging | Budgets;
B) Type a Code and Title that are recognizable to you; you can use alpha or numeric characters;
C) Enter a number between 1-999 for Priority;
D) Leave the Criteria field blank;
E) Click Save.

To initiate the ISIR import into Packaging, go to File | Import | Packaging | ISIR Data, select the Academic Year Profile code you created in Step #1 above, and click OK. If you have a particularly large ISIR database, use selection criteria such as last name range to limit the number of records you import at one time to prevent any possible system errors due to memory limitations.

Once your ISIR import into Packaging is complete, delete the Packaging records for students who did not attend your school during 2000-2001 so they do not affect the record counts on your report(s). The most efficient way to do this is to print a List- Entered Packaging Records report via File | Print | Packaging, then compare this list against your enrollment roster. Delete any pre-existing Packaging records for non-enrolled students by going to File | Delete | Packaging from the main menu of EDExpress. Click on OK, then click Select Records. Go down the list of students, mark the Selected checkbox for students you wish to delete, then click OK.

NOTE: Modify the Enrollment Status to Less than Full Time on Packaging records for students who did not attend Full Time the entire 2000-2001 academic year once you have performed your ISIR import into Packaging. You can perform manual entry on the Awards tab Enrollment Status field or use Packaging Multiple Entry (applying Select Records selection criteria) to make these updates in Version 6.3.2.

Additionally, if you made changes to the Income fields on the ISIR which affect the FISAP Total Income, and did not export these changes, you will also need to correct the Total Income field on the Packaging tab.

You do not need to package your student records. The accuracy of the Dependent and Independent FISAP reports is not based on the presence of awarded funds.

To print the Dependent and Independent FISAP reports once you have completed the various steps noted above, go to File | Print | Packaging. You can print the reports to File, Printer or Screen. You also have the choice on the print screen of marking "Print Details?," which will list each student ID for each income category. If you have any questions, please contact CPS/WAN Technical Support at 800-330-5947 or via email at CPSWAN@NCS.COM.

Last Modified: 08/08/2001