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2000-2001 EDExpress Not Allowing Actual Disbursement or Adjustment Entry

Publication Date: July 9, 2001

Author: CPS | Central Processing System

Summary: 2000-2001 EDExpress Not Allowing Actual Disbursement or Adjustment Entry

Posted on July 9, 2001

TO: All EDExpress Direct Loan Users

FROM: CPS/WAN Technical Support

RE: 2000-2001 EDExpress Not Allowing Actual Disbursement or Adjustment Entry

DATE: July 9, 2001

Several Direct Loan participants have reported to CPS/WAN Technical Support that 2000-2001 EDExpress is not allowing entry of Actual Disbursements with a date of 6/30/2001 or greater. We have verified this as a software issue in all 2000-2001 EDExpress releases, the most recent of which is Version 6.3.1.

A service release, version 6.3.2, to resolve this issue is due to be released mid-July.

Issue: When trying to add an Actual Disbursement via multiple entry or within the Disbursement tab with a Disbursement Date of 6/30/2001 or greater, the software will return an "Invalid Value" error message. This edit conflicts with the valid Actual Disbursement Date range acceptable for 2000-2001, which is between 06/23/1999 and 06/30/2002, in MMDDCCYY format.

Workarounds:

1) Manual Entry

Revise the corresponding anticipated disbursement data with the date of 7/1/2001 or after and the correct gross disbursement amount, then use an action type U (Use Anticipated Disbursement Information) to enter the actual disbursement record.

This workaround will only be effective if no actual disbursement records exist or the 1st actual disbursement record is posted as a Gross. You cannot use an action type of U if the 1st actual disbursement was posted as a type N (Net).

2) External Change:

The import External Change process is working correctly and is saving the Actual Disbursement record successfully regardless of the Action Type of G (Gross), N (Net), A (Adjusted Gross Disbursement), J (Adjusted Net Disbursement) or Q (Adjusted Disbursement Date).

NOTE: An Actual Disbursement Action Type of A, J or Q will not add the disbursement record if you are entering these types manually or using multiple entry; you will receive the "Invalid Value" message. There is no workaround for these Action Types other than the import external change process.

If you have questions regarding this issue, please contact CPS/WAN Technical Support at 800/330-5947 or via e-mail at

CPSWAN@NCS.COM.