Publication Date: May 23, 2001
Author: General Manager: SFA Student Channel
Summary: CPS Match with the SSA Prisoners File
Posted on May 23, 2001
TO: All Destination Points
FROM: CPS/WAN Technical Support
RE: CPS Match with the SSA Prisoners File
The CPS implemented a match with the Social Security Administration's (SSA) Prisoner File. This match was implemented for 2001-2002, as a postscreening match and was effective on May 21, 2001.
How will the Prisoner Match work?
On a daily basis, the CPS will send application/correction records to SSA for matching with their Prisoner database. The CPS will send all transactions for the Prisoner Match that have been processed through CPS since the last time the prisoner match was conducted.
If a record comes back from the SSA with an unfavorable prisoner match result, the CPS will create a system-generated SAR/ISIR to report the match findings. The resulting ISIRs will have a system-generated indicator of "P" (position 600), and will carry a Transaction Source Site Code (position 675-676) of "77."
The resulting SARs/ISIRs will contain comment numbers 81, 83, or 84, depending which match flag is generated by the match.
What do the match flags mean?
The Prisoner Match Flag will contain the valid values of 0, 1, 2, 3, or 8. Here is what each of value means to you:
0--Applicant has not yet been sent to SSA Prisoner Match or is not a prisoner. No "C" flag or comment code will be provided on SAR/ISIR.
1--Applicant incarcerated a local prison facility. This match flag will be accompanied by comment 81, which reads "Social Security Administration records indicate that you are incarcerated in a local prison facility. Your incarceration may affect your eligibility for federal student aid." The "C" flag will also be provided on the SAR/ISIR.
2-- Applicant incarcerated in a state or federal prison facility. This match flag will be accompanied by comment 83, which reads "Social Security Administration records indicate that you are incarcerated in a state or federal prison facility. Your incarceration may affect your eligibility for federal student aid." The "C" flag will also be provided on the SAR/ISIR.
3--Applicant's incarcerated status is changed from prisoner to not a prisoner. No "C" flag or comment code will be provided on the SAR/ISIR.
8--Record could not be sent to SSA because no last name, date of birth, and/or signature provided. This match flag will be accompanied by comment 84, which reads "We could not match your information with the Social Security Administration because you did not give us your last name, date of birth and/or signature." The "C" flag will not be provided on the SAR/ISIR.
What impact will this match have on my school?
During a recent test file of 722,061 records that was sent to SSA for the Prisoner Match, none resulted in a match that would cause an SAR/ISIR to be system generated if the match was operational. Therefore, we believe the implementation of the CPS match with the SSA Prisoner Match File will have little impact on your school.
If you have questions about the CPS postscreening match with the SSA Prisoners File, please contact CPS/WAN Technical Support at (800) 330-5947, or via email at firstname.lastname@example.org. There is no charge for requesting technical support from CPS/WAN Technical Support.