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Selected 2000-2001 Transactions With Incorrect SSN Match Flag will be Reprocessed

PublicationDate: 9/8/2000
Summary: Selected 2000-2001 Transactions With Incorrect SSN Match Flag will be Reprocessed
Author: General Manager: SFA Student Channel


Posted on September 8, 2000

To: Financial Aid Administrators
From: Central Processing System
Re: Selected 2000-2001 Transactions With Incorrect SSN
Match Flag will be Reprocessed


The Central Processing System (CPS) is reprocessing records
for a very small group of students (approximately 500 students) for
a problem that occurred with transactions processed between
January 14, 2000 and June 5, 2000. This reprocessing results from
an error that occurred when CPS sent a correction record to the Social Security
Administration (SSA) for match purposes with the incorrect social
security number (SSN). Records processed after June 5, 2000 are
not affected.

The CPS is reprocessing records for students who meet the
following criteria:

* The student's SSN is corrected on a transaction after the initial
(01 transaction) application.

* Additional corrections to name and/or date of birth are then made
to that corrected transaction but no change was made to the SSN.

Instead of sending the corrected SSN from the previously
corrected transaction, CPS sent the original SSN to the SSA for
rematching. This resulted in a potentially incorrect match flag for the
student.

For example, the student submitted a correction to his SSN that
generated an 02 transaction. The student then submitted a correction
to name and/or date of birth on the 02 transaction but did not correct
or verify the SSN. Although the corrected name and/or date of birth was
sent for the rematch, the most updated SSN was not the one sent.
The resulting 03 transaction would have the incorrect match flag.

The CPS is reprocessing the records for the affected students starting
on Wednesday, September 06, 2000. SARs will be printed and mailed
to the students and ISIRs will be sent to schools on Friday,
September 08, 2000. Records affected by this problem but that were
corrected by the student or school after June 5, 2000 will not be
reprocessed. Reprocessed ISIRs can be identified by the following:

* Reprocessed Reason Code (ISIR field #262, positions
1490-1491) will equal 03

* System Generated Indicator (ISIR field #135, positions
554) will equal "Z"

* Comment code 172 will be present in ISIR field 259

* System Generated message class: SYSG01OP

* Batch number: #Y100000020000906000001

Please note that not all reprocessed records will necessarily receive a
valid SSN Match Flag of 4. SSA will assign the appropriate match flag
that corresponds with the correct identifiers we will give them.

We regret the inconvenience this may have caused you. We
apologize for the late date of reprocessing, but we did not identify the
specifics of the problem until after extensive analysis. If you have any
questions, please contact CPS Customer Service at 800/330-5947,
option 2, or via email at CPS@NCS.COM. You will not be charged for
calls relating to this reprocessing.

If you have technical questions about our SFA systems and
software, you may want to subscribe to our email list serve, SFATECH.
For more information about SFATECH, including how to subscribe, look
on-line at
http://www.ed.gov/sfatech/listserv.html

Last Modified: 09/07/2000