| PublicationDate: 5/22/2000 Summary: Return of Title IV Funds Frequently Asked Questions Author: CPS - Central Processing System (CPS) Posted on May 22, 2000 TO: All Destination Points FROM: CPS Customer Service RE: Return of Title IV Funds Frequently Asked Questions Earlier this month, the Department posted a pre-release version of the Return of Title IV Funds software to the SFAdownload Web site (http://fsadownload.ed.gov/index.htm) for evaluation and testing by schools. CPS Customer Service has been gathering frequently asked questions from schools regarding this new product, and wishes to provide the responses to all Return of Title IV Funds users. We anticipate posting several of these Q&A messages in the next few months as more questions and issues arise. Q. How do I enter more than one scheduled break in the setup of the school calendar profile in the Return of Title IV Funds software? A. After typing the description of the scheduled break, press enter on your keyboard and another line will be displayed for entry of another scheduled break. This same grid functionality occurs in the setup of the Program Institutional Charges, in the setup of the user database, in the grid for Program Institutional charges on the Return of Title IV Funds worksheet, in the grid for Other Title IV programs on the Return of Title IV Funds worksheet, and on the Notes tab within a student's record. Q. When I enter a date in the field "Date of the institution's determination that the student withdrew," why do I receive an edit message that says "Date of institution's determination that the student withdrew should not be prior to 01/01/1900 or later than current date"? A. Return of Title IV Funds software does not allow entry of a date prior to 1/1/1900 or after your PC's system date in this field. In the pre-release version, if you would like to test a School Calendar Profile that is set in the future, you will need to enter the current date in the field "Date of the institution's determination that the student withdrew" even though that date is not within the date range of your payment period. The software will allow any date within the Payment Period date range to be entered in the field "Withdrawal Date" in Step 2 of the R2T4 tab. Q. Why are there yellow fields on some of the screens in the Return of Title IV Funds software? A. Yellow fields are required to save a particular setup screen or a student's record. In the Return of Title IV Funds software, there are no required yellow fields on the Demo tab of the student's record. However, before the R2T4 tab is available, you will need to click on File | Save to save the Demo record, even if you have not populated any fields. Please note: On the R2T4 tab yellow fields are required for saving the record, but these yellow fields are not the only fields required for calculating the amount of the return. Q: When setting up a School Calendar Profile, what do I put in the field labeled "Institutional Charges Code"? A: Before setting up a School Calendar Profile, you will first need to set up at least one Institutional Charges Code by clicking on Tools | Setup | Program Institutional Charges. Please note: The Return of Title IV Funds software filters codes by year, so if an Institutional Charge Code is set up for the academic year 2001, the School Calendar Profile year will need to be set to 2001 before the Institutional Charge Code will be available for selection. Q: The Installation Guide for Return of Title IV Funds software states in the system requirements that a modem is required. Why will I need a modem if there is no import/export functionality in the software? A: A modem is a standard system requirement for all software distributed by the Department of Education. Since there is no import/export functionality in Return of Title IV Funds software, the modem would only be used for access to the Department's IFAP Web site, or to download the software and its documentation. Q: When I print the Post-Withdrawal Disbursement Tracking Sheet from the Post-Withdrawal tab, it is not the same as when I print the same sheet from the R2T4 tab. Which is correct? A: The Post-Withdrawal Disbursement Tracking Sheet printed from the Post-Withdrawal tab is correct. Section Q of the Post-Withdrawal Disbursement Tracking Sheet should reference Box L and Box N in the description of the calculation. The tracking sheet printed from the R2T4 tab will be corrected in the Return of Title IV Funds Service Release Version 1.1. Q: On the R2T4 tab, what is the difference between the columns labeled "Net Amount Disbursed" and "Amount Disbursed" and the columns labeled "Net Amount That Could Have Been Disbursed" and "Amount That Could Have Been Disbursed"? A: Enter amounts that were actually disbursed to the student as of the date the student withdrew in the columns labeled "Net Amount Disbursed/Amount Disbursed". Enter amounts that could have been disbursed (funds the student was "entitled" to at the moment of withdrawal but did NOT receive) in the column labeled "Net Amount That Could Have Been Disbursed/Amount That Could Have Been Disbursed". If you have any questions, please contact CPS Customer Service at 800/330-5947, option 9, or via email at CPS@NCS.COM. |